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THAT WE'RE STILL. ALL RIGHT. GOOD EVENING EVERYONE. LOOKS LIKE I KNOW THAT. MISS TERRY
[WORK SESSION / BRIEFING ]
BAKER. TERRY BROWN IS NOT GOING TO BE HERE TONIGHT. MR. KIM'S PROBABLY ON HIS WAY, BUT WE'RE GOING TO GO AHEAD AND GET STARTED SO I CAN OPEN THIS MEETING ON TIME AT 5:00 PM. AND FIRST ITEM ON OUR WORK SESSION IS TO DISCUSS OUR AGENDA ITEMS. CITY MANAGER. YES. GOOD EVENING, MAYOR AND CITY COUNCIL. I'M GOING TO RUN THROUGH THE CONSENT AGENDA REAL QUICK. SO THE FIRST ITEM, SEVEN A, IS JUST TO CONSIDER THE MINUTES FROM THE NOVEMBER 18TH, 2025 REGULAR CITY COUNCIL MEETING. CHAQUITA TAYLOR IS AVAILABLE FOR ANY QUESTIONS OR NOTES WE MAY HAVE. I THINK WE DID GET SOME COMMENTS AND WE DID MAKE THOSE CHANGES. AND THEN SEVEN B IS CONSIDERED AN ORDINANCE ADOPTING AMENDMENTS TO THE HOME RULE CHARTER APPROVED BY THE VOTERS AT THE NOVEMBER 4TH, 2025 SPECIAL ELECTION. THIS ORDINANCE WOULD ALLOW CITY ATTORNEY TO GO AHEAD AND MAKE THOSE OFFICIAL CHANGES TO THE CHARTER, AND I BELIEVE BOB'S ON ONLINE. IF THERE'S ANY ANY QUESTIONS REGARDING THAT ORDINANCE. MR. HAGER, ARE YOU THERE? I GUESS YEAH, MR. HAGER. HOW ABOUT NOW? IT LOOKS LIKE HE IS ME. REPEAT MYSELF AGAIN.GREAT. YEAH. FIND OUT HERE IF I CAN GO THROUGH THE REST. AND WE CAN COME BACK TO THIS IF WE HAVE ANY QUESTIONS, IF THAT'S MORE EFFICIENT. OR WE CAN JUST WAIT. OKAY. I'LL JUST GO AND GO DOWN. WE CAN COME BACK TO IT. ITEM SEVEN C IS JUST CONSIDER APPOINTMENTS TO FILL VACANCIES ON BOARDS AND COMMISSIONS TO BELIEVE. HAS ANY QUESTIONS ON ON ON THE ON THOSE APPOINTMENTS FOR TONIGHT. IF THERE'S ANY QUESTIONS. OKAY. ITEM SEVEN D IS A RESOLUTION RATIFYING A MEMORANDUM OF UNDERSTANDING BETWEEN THE DUNCANVILLE FIRE DEPARTMENT AND THE TEXAS A&M FOREST SERVICE, ESTABLISHING THE NATIONAL WILDFIRE COORDINATING GROUP, WILDLIFE.
WILDLAND FIRE FIRE STANDARDS. THIS IS AN AGREEMENT THAT THE CITY'S BEEN A PART OF FOR MANY YEARS, AND IT JUST RECENTLY RENEWED IT. IT PROVIDES FOR TRAINING AS WELL AS SOME BEST PRACTICES. AND THEN ALSO IF WE GO DOWN TO ASSIST WITH EMERGENCY STATEWIDE, YOU KNOW, THEY WOULD HELP US WITH REIMBURSING THAT COST. WHEN THIS AGREEMENT WAS SENT TO US, IT WAS SENT FOR THE FIRE CHIEF'S EXECUTION AND IT WAS EXECUTED. SUCH HOWEVER, LOOKING INTO THAT FURTHER WITH WITH MR. HAGER, TECHNICALLY THESE TYPES OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND A GOVERNMENT AGENCY LIKE THE TEXAS A&M FORESTRY SERVICE DOES TECHNICALLY NEED TO BE APPROVED BY COUNCIL. SO IT IS JUST FOR HOUSEKEEPING PURPOSES. AND CHIEF LEARY IS HERE STANDING IN FOR CHIEF CONNEALY TONIGHT IF YOU HAVE ANY QUESTIONS ABOUT THE PROGRAM. BUT AGAIN, WE'VE BEEN A PART OF IT FOR MANY YEARS. AND SO THAT'S CORRECT.
YES, SIR. IT JUST RENEWS EVERY FIVE YEARS. AND THAT'S WHY WE GOT IT SENT TO US. AND IT'S ALL PRETTY STANDARD. WE'VE BEEN A PART OF IT. LIKE JUST LIKE MR. ABERNATHY SAYS FOR QUITE SOME TIME. QUESTIONS. GOOD OKAY. THANK YOU SIR. ITEM SEVEN IS CONSIDERED RESOLUTION FOR THE PURCHASE OF PUBLIC SAFETY AND FIREHOUSE SUPPLIES, INCLUDING PERSONAL PROTECTIVE GEAR FOR THE FIRE DEPARTMENT FOR CAT WITH CASCO INDUSTRIES THROUGH THE BUY BOARD COOPERATIVE CONTRACT. THIS IS JUST FOR MY UNDERSTANDING, A ONE YEAR FOR FOR US TO MAKE THAT PURCHASE.
WE WOULD COME BACK LATER WITH ANOTHER AGREEMENT. THIS THIS THIS COOPERATIVE ALLOW THE CONTRACT ALLOWS US TO PURCHASE THAT THAT PPE EQUIPMENT THAT THE FIRE DEPARTMENT USES ON A DAILY BASIS. AND SO AGAIN, CHIEF LEARY IS HERE. IF THERE'S ANY SPECIFIC QUESTIONS ABOUT THE THE STUFF PURCHASED AND THE CONTRACT ITSELF. SO IF THERE'S ANY JUST A LITTLE BIT OF BACKGROUND, WE'VE HAD A 20 YEAR RELATIONSHIP WITH THIS COMPANY. WE ALWAYS DO AND THEY'RE THROUGH BY BOARD. AND SO WE BUY A GREAT DEAL OF OUR EQUIPMENT THROUGH THEM. THANK YOU. ITEM SEVEN IS CONSIDER RESOLUTION APPROVING THE FY 2026 INVESTMENT POLICY. I MY UNDERSTANDING IS AND RICHARD JACKSON'S AVAILABLE I THINK THERE'S SOME MINOR CHANGES BUT RICHARD JACKSON IS HERE. IF THERE'S ANY OTHER ADDITIONAL QUESTIONS REGARDING THAT RESOLUTION. OKAY. ITEM SEVEN G IS CONSIDERED RESOLUTION APPROVING THE REVISED LIBRARY POLICIES. AND WE YOU ALL WERE BRIEFED ON THIS AT THE LAST COUNCIL MEETING. WE DID RECEIVE A QUESTION FROM COUNCILMEMBER. ASKING IS PART OF THE WEEDING PROCESS. WHAT WHAT PROCESS ARE IN PLACE TO ENSURE THAT THEY DON'T REMOVE ANY HISTORICAL DOCUMENTS? OR MAYBE SOME COLLECTOR TYPE ITEMS OR STUFF? AS FAR AS THE SERIES. SO I BELIEVE HANNAH, MARK OR ANYBODY
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HERE THAT MAY BE ABLE TO ANSWER THAT QUESTION. YES, THAT'S PART OF THE WEEDING CRITERIA THAT WE USE THAT THAT IS INCLUDED IN THE WEEDING CRITERIA. SOMETHING TO CONSIDER. SO IF THERE'S HISTORICAL MATERIALS, THOSE WOULD BE KEPT. OR IF THERE'S SOMETHING THAT'S THAT'S A COLLECTOR'S ITEM OR UNUSUALLY IT'S RARE THOSE THAT WOULD ALL BE CONSIDERED IN THE PROCESS.AND THEN ANYTHING AS FAR AS EVERYTHING ELSE THREE YEARS AND OLDER WILL BE WEEDED OUT. THAT IS THE CHIEF CRITERIA TO KIND OF PULL FROM. AND THEN WE'LL LOOK AT OTHER, OTHER CRITERIA.
THERE MIGHT BE SOMETHING ABOUT SPECIFIC ITEM. IT'S KIND OF CASE BY CASE BUT BUT YES, GENERALLY THREE YEARS OR OLDER IT HASN'T CIRCULATED. THAT'S KIND OF A SIGN THAT MAYBE IT'S NOT THE BEST FIT FOR THE COLLECTION. AND HOW LONG WILL THAT PROCESS TAKE? MONTHS. YES.
NOT SURE HOW MANY MONTHS, BUT YEAH, MONTHS. EVERYBODY GO CHECK OUT YOUR FAVORITE BOOK.
THREE YEARS. ANY QUESTION? THANK YOU. MAYOR 12.8. IT SHOWS BOOK DISPLAYS. IS THAT THE ONLY THING THAT'S CHANGING IN THE POLICY? NO, THAT ONE WAS I THINK A LATER ADDITION, WHICH IS WHY I THINK IT'S HIGHLIGHTED IN THE FILE. THERE ARE SMALL CHANGES THROUGHOUT JUST TO ALIGN WITH BEST PRACTICES. AND THEN ADDING SOME POLICIES IN THAT THAT WEREN'T THERE BEFORE.
OKAY. ANYTIME WE HAVE UPDATES, IS IT POSSIBLE FOR US TO HAVE LIKE A RED, LIKE A RED RED.
COMPARATIVE ANALYSIS IS ALL I'M GETTING TO THANK YOU. IT'S MORE LIKE A MICROPHONE IS GIVING FEEDBACK. SO MORE OF LIKE A REGULAR UPDATE AS WE GO JUST TO SEE A COMPARISON, SEE WHERE WE ARE, WHAT'S CHANGING AND WHICH I TRUST THE DOCUMENT. IT'S JUST I THOUGHT THE ONLY CHANGE WAS BOOK DISPLAY, BECAUSE THAT WAS THE ONLY THING THAT WAS HIGHLIGHTED IN IT, AND I WAS TRYING TO SEE HOW THE PRESENTATION CONNECTED WITH THE BOOK DISPLAYS CHANGE. IT DIDN'T CONNECT FOR ME. SO, BUT NOW THAT I KNOW THAT THERE ARE OTHER CHANGES THAT WERE IN.
OKAY, NO, THAT SOUNDS WE WILL TAKE NOTE. AND TO DO THAT, THANK YOU, THANK YOU. ITEM SEVEN I IS A RESOLUTION AWARDING A BID AND AUTHORIZING A I'M SORRY I APOLOGIZE. YEAH SORRY I WENT YES SEVEN H CONSIDER RESOLUTION AWARDING RFP 25 0014 TO A CONCRETE COMPANY THROUGH A COMPETITIVE PROCESS FOR THE RECONSTRUCTION AND SUBSURFACE IMPROVEMENTS ALONG NORTH CEDAR RIDGE DRIVE, AND THE AMOUNT OF $4.5 MILLION IN ADDITIONAL APPROPRIATION, NINE $911,000 FOR CONTINGENCY, FOR A TOTAL AMOUNT OF $5.466 MILLION. THIS IS A PROJECT WE RECENTLY OPENED AND ACTUALLY DID BECOME WENT VERY MUCH UNDER BUDGET. AND MATT BRYANT IS HERE TO ANSWER ANY ADDITIONAL QUESTIONS ABOUT THIS BID AWARD. BUT WE ARE EXCITED TO DEFINITELY MOVE FORWARD WITH THIS PROJECT. I'D LIKE TO HEAR. I WOULD LIKE TO HEAR A LITTLE BIT ABOUT BEEN COMING IN UNDER BUDGET. HOW AND WHY. SORRY I MOVED OVER HERE. SO YEAH, SO WE DID DO SOME COMPETITIVE BIDS AND THE ESTRADA WAS ACTUALLY SUBSTANTIALLY LOWER THAN THE AVERAGE BIDS, WHICH WE WERE SURPRISED. AND SO WE DID REACH OUT TO THEM. THEY'VE ASSURED US THAT THEIR PRICING IS IS FIRM, LEGITIMATE. THEY DO A LOT OF BUSINESS AND A LOT OF CONSTRUCTION PROJECTS IN DALLAS. THEY'VE ONLY DONE TWO SMALL PROJECTS IN DUNCANVILLE, SO WE WANTED TO REACH OUT TO THEM AND COMMUNICATE THAT AND MAKE SURE THEY WERE THEIR BIDS WERE LEGITIMATE, BUT THEY'VE DONE MULTI-MILLION DOLLAR PROJECTS IN DALLAS, AND THEY'VE ASSURED US THAT THEY CAN GET THE JOB DONE FOR THAT PRICE. SO THE QUALITY THAT WE WANT. YES, SIR.
YES, SIR. I HAVE ONE. I JUST WANT TO TAKE NOTE THAT WHEN THIS FIRST WENT FOR BOND, IT WAS 2 MILLION. AND NOW WE'RE LOOKING AT WITH THE CONTINGENCY 5,000,400. AND SO I JUST WANT TO MAKE THAT KNOWN TO THE PUBLIC THAT THE LONGER WE WAIT FOR PROJECTS TO BE COMPLETED OR EITHER GET STARTED, IT CONTINUES TO INCREASE IN PRICE. THE PRICE TAG ON IT GOES UP EVEN MORE. SO IT WAS ONCE 2 MILLION WHEN IT WENT FOR BOND, AND WE'RE NOW LOOKING AT 5,466,000 PLUS. SO I THINK THAT'S A GOOD POINT TO NOTE. THERE'S A VERY GOOD POINT, ESPECIALLY IN LIGHT OF SOME OF THE NUMBERS WE'VE HEARD RECENTLY ON OTHER PROJECTS.
THESE INCREASES HAPPEN RAPIDLY AND THEY'RE VERY SIGNIFICANT. I DON'T THINK I'VE SEEN ANYTHING
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LIKE THIS IN THE PAST WHERE IT'S TAKEN SUCH A DRAMATIC INCREASE ON SO MANY PROJECTS, SO IT'S SOMETHING TO BE AHEAD OF THE GAME ON. YEAH. THANK YOU, THANK YOU. ITEM SEVEN A IS A RESOLUTION AWARDING A BID AND AUTHORIZING A COOPERATIVE AGREEMENT. W.W. GRAINGER FOR MAINTENANCE, REPAIR AND OPERATIONS SUPPLIES FOR PARTS, EQUIPMENT AND MATERIALS THROUGH THE CITY OF TUCSON, ARIZONA. CONTRACT 24 007801 THROUGH OMNIA PARTNERS FOR A ONE YEAR TERM, WITH A RENEWAL OPTION FOR THREE ADDITIONAL ONE ONE YEAR TERMS AND AN ESTIMATED AMOUNT NOT TO EXCEED 249,000 $157,000. THIS IS A CONTRACT THAT WE USE FOR PARKS AND PUBLIC WORKS FOR SUPPLIES. AGAIN, BART STEVENSON AND MATT BRYANT ARE HERE TO ANSWER ANY QUESTIONS, BUT IT IS JUST REALLY JUST CONTINUING UTILIZING THAT SERVICE, WHICH HAS BEEN REALLY HELPFUL IN MAKING SURE THAT WE WE HAVE THAT NEEDED SUPPLIES AND EQUIPMENT IN PLACE. ITEM SEVEN IS A RESOLUTION FINDING A BONA FIDE EMERGENCY AND AUTHORIZE A CONTRACT WITH STEWART CONSTRUCTION FOR EROSION CONTROL IMPROVEMENTS ALONG BENTON BRANCH AND BRANCH FOR $897,106, INCLUDING APPROPRIATION OF $89,710 AS A PROJECT IN TENNESSEE, FOR A TOTAL AMOUNT NOT TO EXCEED $986,816.60. THIS IS A PROJECT THAT WE ANOTHER PROJECT THAT WE'VE BEEN WORKING ON, BUT WE HAVE REALIZED THERE IS SOME ISSUES THAT NEED TO BE CORRECTED. WE KNOW THAT THE THAT RIGHT NOW WE'RE KIND OF MOVING INTO THE WINTER DRY MONTHS. BUT AS WE GET INTO THE RAINY SEASON IN MARCH AND APRIL, WE'RE REALLY CONCERNED ABOUT EROSION CONTROL AND WANTED TO MAKE SURE WE ADDRESSED IT HEAD ON AS SOON AS POSSIBLE. BUT MATT RYAN IS HERE TO ANSWER ANY QUESTIONS ABOUT THE SPECIFIC ISSUES AS WELL AS THE PROJECT SCOPE AS WELL, JUST FOR THE BENEFIT OF THE PUBLIC THAT MIGHT BE LISTENING IN. CAN YOU DESCRIBE WHERE THESE AREAS ARE? YES. SO ONE OF THEM IS BEHIND SOUTHWOOD. IT'S A PROJECT THAT WE STARTED AND WE DID A CHANGE ORDER BECAUSE WE ORIGINALLY STAFF DIDN'T AGREE WITH THE EFFICIENT SPENDING OF USE OF FUNDS. SO JUST TO IDENTIFY THIS CONSTRUCTION IS ACTUALLY $60,000 LESS THAN WHAT'S BEING PROPOSED. SO THERE'S ACTUALLY COST SAVINGS THERE. HOWEVER THE PIPELINE IS EXPOSED AND VULNERABLE. SO WE HAVE TO MOVE ON THAT. AND THEN AS WE WERE WORKING ON THIS, GETTING THIS TOGETHER, WE CAME ACROSS TWO OTHER LOCATIONS. ONE WAS ON THE SERVICE ROAD OF 67 WATER LINE THAT ACTUALLY BROKE THE DAY OF BOB LEE'S FUNERAL. I'M SURE HE WAS LAUGHING ABOUT THAT. AND THEN ANOTHER ONE THAT WAS BROUGHT TO OUR ATTENTION BY A RESIDENT. IT'S A CLAY TILE SEWER LINE THAT'S IN HIS BACKYARD, WHICH THE PICTURES WERE INCLUDED IN THAT. AND THAT'S A VERY, VERY SERIOUS SITUATION. IF THAT RUPTURES, WE'RE GOING TO HAVE A SIGNIFICANT CONTAMINATION ISSUE. SO WE WANT TO MOVE ON THESE AS QUICKLY AS POSSIBLE. AND THE SOONER THE BETTER. AND STOIC HAS DONE. GABION BASKET EROSION IMPROVEMENTS FOR US IN DUNCANVILLE. THEY'RE A VERY GOOD QUALITY CONTRACTOR AND WE HAVE ALL THE FAITH THAT THEY CAN DO IT FOR A GREAT PRICE. SO SOUTHWOOD AND JUST ROUGHLY IN THE AREA OF SOUTHWOOD AND MAIN. SOFTWOOD. YEAH. SHORTLY NOT FAR FROM THERE. OKAY, SIR. ALL RIGHT. ANY OTHER QUESTIONS? OKAY. DID YOU SAY THERE WAS ANY QUESTIONS ON SEVEN B ABOUT THE HOME RULE CHARTER? I KNOW THE TIME, MR. HAGER WAS WE WERE HAVING SOME TROUBLE. CONNECT.BUT IF THERE'S ANY QUESTION FOR MR. HAGER, HE IS AVAILABLE TO ANSWER THOSE. NO, NO. OKAY, THAT CONCLUDES THE CONSENT AGENDA. ALL RIGHT. THANK YOU. NOW WE'LL MOVE ON TO OUR CITY COUNCIL CALENDAR. THANK YOU, MAYOR, FOR THE MONTH OF DECEMBER 2025. WE HAVE ON THE 19TH IS OUR STAFF CHRISTMAS CELEBRATION FROM 3 TO 5. AND CITY OFFICES WILL BE CLOSED FROM 3 TO 5 ON FRIDAY THE 19TH. THE CITY OFFICES ARE CLOSED ON FOR NEW YEAR'S EVE AND NEW YEAR'S DAY ON DECEMBER 25TH, WEDNESDAY AND THURSDAY, DECEMBER 24TH AND 25TH OF JANUARY 2026. WE HAVE THE CITY OFFICES CLOSED ON JANUARY. ON JANUARY 1ST OF THE NEW YEAR'S HOLIDAY, WE HAVE THE COMMUNITY ENGAGEMENT MEETING ON THE 13TH OF JANUARY. THE FIRST DAY TO FILE FOR A PLACE ON THE BALLOT IS JANUARY THE 14TH. WEDNESDAY THE 14TH CELEBRATE DUNCANVILLE.
ALSO, THE STATE OF THE CITY IS JANUARY THE 16TH AT THE HILTON GARDEN INN. FROM 6 TO 8 P.M.
CITY OFFICES ARE CLOSED ON THE 19TH FOR THE MLK HOLIDAY. WE HAVE A COUNCIL MEETING ON THE 20TH AND A JOINT MEETING WITH DCDC AND AND TIFF AND CITY COUNCIL, AND ON JANUARY THE 26TH AT 6 P.M. AND WE ALSO HAVE TO DO SOME TO SET A DATE FOR BOARD AND COMMISSION
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APPOINTMENT INTERVIEWS FOR VACANCIES ON BOARD AND COMMISSIONS FOR JANUARY. SO THE OPTIONS OR ANY OF THE FIRST TWO WEEKS IN JANUARY THE. 12TH, THE 15TH. OR THE END OF JANUARY ON THE THE 29TH OR THE 27TH. THE QUESTION HOW MANY OTHER POSITIONS ARE CLOSED RIGHT NOW? I THINK WE HAVE ABOUT FIVE VACANCIES. WE HAD TWO VACANCIES AND JUST THE ONES WE HAD BEFORE AND THREE THAT WE HAD PREVIOUSLY. WILL YOU BE EMAILING THOSE DATES? YOU JUST.YES, SIR. I'LL, I WILL EMAIL THESE DATES OUT AND THEN AND ANY APPLICATIONS THAT WE RECEIVED SINCE THAT TIME. DO YOU KNOW HOW MANY APPLICATIONS WE HAVE RIGHT NOW? I PROBABLY AND WE RIGHT NOW I PROBABLY HAVE ABOUT SEVEN APPLICATIONS OF PEOPLE THAT HAVE NOT BEEN INTERVIEWED. OKAY. THERE ARE SOME PEOPLE THAT WERE INTERVIEWED THAT WERE NOT PLACED ON THE BOARD. OKAY. SO WE STILL HAVE THOSE APPLICATIONS AS WELL. OKAY.
THANK YOU. ANY OTHER QUESTIONS ON CALENDAR OKAY. ALL RIGHT. WE'RE GOING TO MOVE ON TO ITEM NUMBER THREE BRIEFINGS AND PRESENTATIONS. THE FIRST I DON'T HAVE A STAFF MEMBER ON THAT STAFF REPORT FOR A BRIEFING ON THE 2026 SCHEDULE. FOR ME. ANDY WAS OUT. ALL RIGHT.
OKAY. GOOD. YES. GOOD EVENING. MAYOR AND CITY COUNCIL, RICHARD ABERNATHY, INTERIM CITY MANAGER.
THE PRESENTATION IN FRONT OF YOU TONIGHT IS EVALUATING THE FREQUENCY AND FORMATS OF DEPARTMENTS AND BOARD COMMISSION REPORTS. HISTORICALLY, WE HAVE AND CONTINUE TO DO DEPARTMENT REPORTS ON A QUARTERLY BASIS TO THE CITY COUNCIL. AND THEN WE HAVE ANNUAL REPORTS FOR OUR BOARDS AND COMMISSIONS AND COMMUNITY ORGANIZATIONS, MOST NOTABLY THE DUNCANVILLE COMMUNITY ECONOMIC CORPORATION, DC, DC PLANNING AND ZONING COMMISSION, ARTS COUNCIL, AND THE CHAMBER OF COMMERCE, WHICH WAS RECENTLY ADDED TO THE SCHEDULE. THESE REPORTS REALLY ALLOW THE CITY COUNCIL AND THE PUBLIC TO RECEIVE REGULAR UPDATES ON DEPARTMENT ACTIVITIES, BUT IT ALSO GIVES A GOOD OVERVIEW OF ALSO OUR BOARDS AND COMMISSIONS, WHAT THEY'RE DOING ON THE ANNUAL BASIS. NOW, THERE ARE SOME CHALLENGES WITH DOING THESE REPORTS. THERE IS A SIGNIFICANT STAFF TIME REQUIRED TO PREPARE THESE PRESENTATIONS AND THEN SOME. IN SOME CASES, YOU HAVE LIMITED NEW INFORMATION FROM QUARTER TO QUARTER, AND SOMETIMES IT CAN RESULT IN LONGER CITY COUNCIL MEETINGS.
AND WE WANT TO MAKE SURE WE'RE BEING AS EFFICIENT AND EFFECTIVE WITH YOUR TIME. SO KIND OF LOOKING AT ALL THIS, WE AS STAFF STARTED REVIEWING MAYBE OPPORTUNITIES TO MAINTAIN TRANSPARENCY BUT ALSO REDUCE THE OVERALL PROCESS AND MAKE IT MORE EFFICIENT. AND SO WE REALLY EXPLORED THREE OPTIONS. WE WANTED TO PRESENT TO YOU TONIGHT, AS WE MOVE INTO 2026 AND SET THIS SCHEDULE. OPTION ONE WOULD BE NO CHANGE. WE CONTINUE THE CURRENT PROCESS AND MAINTAINS THE CURRENT TRANSPARENCY AND ENGAGEMENT, AND WE JUST CONTINUE DOING WHAT WE'VE BEEN DOING. OPTION TWO IS WHAT I CALL THE Q&A ONLY OPTION. WE WOULD STILL DEVELOP THESE PRESENTATIONS ON A QUARTERLY BASIS. WE POST THEM WITH THE AGENDA, AND THEN STAFF WOULD BE AVAILABLE TO ANSWER ANY QUESTIONS BUT WOULDN'T ACTUALLY PRESENT. IT MAY HELP MAKE TIME MORE EFFICIENT, BUT ALSO PRESERVE ACCOUNTABILITY. NOW, OPTION THREE WOULD MOVE TO MORE OF A SEMIANNUAL REPORT FORMAT. THIS REALLY KIND OF BALANCES TRANSPARENCY WITH EFFICIENCY AND MAY ALLOW FOR MORE MEANINGFUL UPDATES, BECAUSE THERE'S A LITTLE BIT MORE TIME IN BETWEEN THOSE REPORTS. AND SO LOOKING AT THESE OPTIONS, THIS IS FOR OPTIONS ONE AND TWO.
AND THIS IS VERY PRETTY MUCH WHAT WHAT WE DO TODAY. YOU WOULD HAVE YOUR YOUR STARTING IN JANUARY YOU START HAVING YOUR QUARTERLY REPORTS. AND REALLY ESSENTIALLY THERE'D BE A QUARTERLY REPORT ALMOST EVERY CITY COUNCIL MEETING THROUGHOUT THE 2026 CALENDAR YEAR. AND OF COURSE, WE WOULD CONTINUE DOING QUARTERLY REPORTS FROM FINANCE, WHICH WAS REQUESTED, AND WE WOULD CONTINUE THAT THAT THAT FORMAT. AND THEN AGAIN, YOU'D HAVE YOUR ANNUAL REPORTS THAT YOU GIVE TO THE BOARD. WITH THE ARTS COMMISSION BEING IN MARCH, DC, DC IN JUNE, PLANNING AND ZONING IN SEPTEMBER, AND THEN THE CHAMBER OF COMMERCE WOULD ROUND OUT THE END OF THE YEAR IN DECEMBER. UNDER THE SEMIANNUAL REPORT, OPTION THREE, WE WOULD AGAIN, YOU'D HAVE TWO REPORTS. ONE, YOU'D HAVE A SPRING SPRING UPDATE IN THIS FORMAT STARTING IN APRIL OF 2026, POLICE AND FIRE WOULD DO THEIR REPORT, AND THEN PUBLIC WORKS AND DOWN THE LINE WOULD GO ALL THE WAY THROUGH THE END OF JUNE. AND THEN WE COME BACK TO YOU ALL IN THE FALL, STARTING IN OCTOBER, AGAIN WITH POLICE AND FIRE, PUBLIC WORKS, FIELD HOUSE, LIBRARY, ECONOMIC DEVELOPMENT PLANNING ALL THE WAY THROUGH THE END OF THE CALENDAR YEAR. AND THEN AGAIN, WE WOULD CONTINUE ON THIS FORMAT AGAIN TO MAINTAIN THOSE ANNUAL REPORTS FROM THOSE BOARDS AND COMMISSIONS AND COMMUNITY ORGANIZATIONS. REALLY, OVERALL, OUR RECOMMENDATION
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WOULD BE TO MOVE FORWARD WITH OPTION THREE FOR 2026. AGAIN, I THINK IT WOULD BE A LITTLE MORE EFFICIENT, EFFECTIVE AND ALLOW FOR MORE MEANINGFUL UPDATES. AND THEN ALSO, JUST AGAIN, TO CONTINUE THAT EFFICIENCY, REALLY KIND OF KEEP THESE PRESENTATIONS TO 10 TO 15 SLIDES. I REALLY THINK LOOKING AS WE'VE KIND OF EVALUATED THESE PRESENTATIONS, I THINK WE CAN REALLY STILL CONVEY THAT CRITICAL INFORMATION TO YOU IN A MORE CONDENSED FORMAT AND ELIMINATE SOME OF THESE LONGER REPORTS AND AGAIN, BE MORE EFFICIENT WITH Y'ALL'S TIME AS WELL. AND THAT CONCLUDES THE PRESENTATION. I'M AVAILABLE. ANY QUESTIONS? PAST BEFORE, AS FAR AS HUMAN RESOURCES, IS THERE A REASON WHY WE DON'T GET WE. YOU KNOW WHAT THAT THAT'S A GOOD QUESTION. AND I ACTUALLY MEANT WE CAN'T ADD HUMAN RESOURCES TO IT. THAT'S FINE.IN THE PAST I DON'T THINK THEY DID IT BEING A SMALL DEPARTMENT. BUT IF THAT'S SOMETHING YOU ALL WANTED, WE COULD WE COULD DO IT. SO. I'M INTERESTED IN IT. BUT I CAN'T SPEAK FOR EVERYBODY ELSE.
YEAH, I DON'T I DON'T THINK WE'VE EVER GOTTEN REPORTS FROM HR FOR, YOU KNOW, THEY CAN TALK ABOUT, YOU KNOW, OPERATIONS, BUT THEY CAN'T GET INTO SPECIFICS. I DON'T KNOW I GUESS WE NEED TO TALK WITH HR TO SEE WHERE THEY STAND ON THAT AND HOW COMFORTABLE THEY ARE. YEAH, WE COULD DEFINITELY COME BACK ON THAT FOR SURE AND LOOK AT THAT. BUT I MEAN, BUT AS FAR AS THE OVERALL FORMAT, I MEAN, IF YOU ALL ARE COMFORTABLE WITH OPTION THREE, WE CAN MOVE FORWARD WITH IT OR WE CAN WE CAN KEEP IT AS IS. WE'RE GOOD EITHER WAY. BUT WE THINK THAT THAT SEMIANNUAL REPORT MAY BE A LITTLE MORE EFFICIENT EFFECTIVE. SO I WOULD THINK THAT. OPTION THREE. THANK YOU MAYOR. OPTION THREE THAT WOULD LEND ITSELF TO LONGER PRESENTATIONS AS WELL.
BUT BECAUSE YOU'RE HAVING MORE INFORMATION TO COVER, I THINK HE HAS MORE TIME TO PREPARE AND MAKING SURE THAT WE'RE SUCCINCT AND THAT WE'RE BRINGING YOU STUFF MORE IN A CRITICAL, MORE PLANNED FORMAT. THAT WOULD BE THE IDEA. BUT YOU BRING UP A GOOD POINT. THERE WOULD BE MORE INFORMATION, BUT I THINK THE GOAL IS TO MAKE SURE THESE ARE SUCCINCT, GIVES YOU THE CRITICAL INFORMATION YOU NEED, AND ALLOW TIME FOR QUESTIONS. AND WE'RE NOT. I THINK IT JUST GIVES THEM MORE TIME FOR PREPARATION THAT THAT'S THAT'S MY THOUGHT ON IT. OKAY. BUT YOU KNOW, SO MARY MR. KINGSMAN HR, WHICH I DON'T THINK IT'S A BAD THING, BUT I'D ALSO THINK ABOUT IT AS WELL. I THINK IT'S A BIG PART OF OUR OPERATIONS NOW AND MORE, AS FAR AS I'M CONCERNED.
OPTION THREE IS FINE. WE CAN ALWAYS TRY IT AND IT DOESN'T WORK. YOU CAN ALWAYS ADJUST.
TRUE. BOBBING HEADS HERE. SO OKAY. OKAY. GOTCHA OKAY. SOUNDS GOOD. AND WE'LL GO BACK AND TWEAK ON THOSE OTHER DEPARTMENTS. SO ALL RIGHT THANK YOU. THANK YOU. ALL RIGHT. NEXT ITEM THREE B BRIEFING ON PROPOSED SPECIAL EVENT SPONSORSHIP PACKAGE MISHANDLING.
MAYOR COUNCIL DEVIN HANLEY YOUR SPECIAL EVENTS PLANNER. SO I'VE BEEN WORKING OVER THE PAST REALLY THE TIME I'VE BEEN HERE PUTTING TOGETHER A SPONSORSHIP PACKAGE THAT'S BENEFICIAL FOR YEARLY SPONSORSHIPS FOR EVENTS, NOT JUST A BI EVENT SITUATION, WHICH IS WHAT WE HAVE NOW, BUT MORE OF A FULL YEAR COMMITMENT FROM BUSINESSES TO BE PART OF ALL OF THE EVENTS. AND ONE KIND OF FELL SWOOP. SO I THINK WE CAN ALL AGREE THAT OUR COMMUNITY, OUR SIGNATURE EVENTS, ARE KIND OF THE HEARTBEAT OF OUR COMMUNITY. THEY REALLY DO BRING EVERYONE TOGETHER FROM BUSINESSES ALL THE WAY TO OUR OUR CITIZENS. THEY DO HAVE A GREAT ECONOMIC IMPACT. THEY BUILD PRIDE AND IDENTITY TO DUNCANVILLE. SO BUSINESSES THAT WE'VE HAD SPONSORS HERE, WE'VE HAD COX FARMS, NURSERY AND MARKET, METHODIST, CHARLTON METRO, ETCETERA. SO ALL OF THESE BUSINESSES HAVE ARE LOCAL AND HAVE BEEN SPONSORS IN ONE WAY OR ANOTHER AT OUR EVENTS ALREADY. SO WITH HAVING SPONSORSHIPS, IT BRINGS THAT BOOST TO LOCAL GROWTH, BECAUSE THE MORE BUSINESSES THAT ARE VISIBLE AT EVENTS, THE MORE PEOPLE ARE AWARE OF THEM, THE MORE THEY KNOW WHAT THEY'RE RECOGNIZING WHEN THEY COME TO OUR EVENTS. I'D BE LIKE, OH, HEY, I SEE SABOR SPONSORED THIS, THIS AND THIS. OH, LET ME GO CHECK THEM OUT. SO IT KIND OF LEADS TO THAT AS WELL AS BOOST SPENDING AT NOT JUST EVENTS BUT OUR LOCAL ECONOMY. BECAUSE AGAIN, IF THEY SEE THEM AS A SPONSOR AT THE MARKET OR SOMETHING, THEY KNOW, LIKE, OH, HEY, I'VE NEVER HEARD OF THEM, BUT I SAW THEM, NOW I CAN GO AND VISIT THEIR SHOP AT THIS, THIS AND THIS TIME. AND THAT JUST SENDS THE RIPPLE EFFECT THROUGH THE COMMUNITY. WITH THAT ECONOMIC GROWTH, WE DO TALK ABOUT HOW THE ECONOMIC IMPACT THAT OUR EVENTS HAVE, AND I THINK THIS IS A GREAT WAY TO SHOW THAT IMPACT. SO JUST SOME NUMBERS OF OUR PREVIOUS EVENTS. SO THIS IS LAST YEAR'S NUMBERS FOR HOLIDAY LIGHTS. SO WE HAD FIVE, 5500 ATTENDEES.
OUR BUDGET WAS 135,000. FOR BLOOM FEST. WE HAD 4000 ATTENDEES. OUR BUDGET WAS
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60,000. FOR 4TH OF JULY, WE HAD 12.5 ATTENDEES. OUR BUDGET WAS 160,000. AND THEN FOR HISPANIC HERITAGE FEST, WE HAD 7500 ATTENDEES AND WE HAD AN $80,000 BUDGET. THE AVERAGE DWELL TIME OF EVERYONE THAT ATTENDED WAS BETWEEN 90 TO 120 MINUTES. SO PEOPLE DIDN'T JUST STOP IN AND SAY HI LIKE THEY STAYED. THEY VISITED THE MARKET, THEY SAW THE THINGS THAT WE HAD TO OFFER.SO OBVIOUSLY WE ARE HAVING GOOD AMOUNTS OF ATTENDEES AT OUR EVENTS. SO THIS IS KIND OF THE BEST FOR SPONSORS TO GET, I DON'T WANT TO SAY AN EASY END FOR PEOPLE THERE. AT THE SAME TIME, PRESS COVERAGE THAT WE'VE HAD IN THE PAST HAD A THEY DID US A WHOLE SOLID, I WANT TO SAY FOR HISPANIC HERITAGE, THEY RAN ADS DURING PRIME TIMES THE EVENING, AS WELL AS IN THE MORNING SHOW AND ON THE RADIO, SPOTIFY WE'VE BEEN STARTING TO USE. WE CAN CREATE CURATED ADS TO RUN TWO WEEKS TO A MONTH PRIOR. SO I'VE BEEN DOING THAT WITH THE LAST FEW EVENTS JUST TO KIND OF SEE WHAT WHAT CONTENT THAT GENERATES FOR US. OBVIOUSLY, WE RUN BOOSTED AD CAMPAIGNS ON FACEBOOK AND INSTAGRAM AS WE NEED, AND WE CAN TAILOR THEM TO THE FOLLOWERS. AND THERE ARE DIFFERENT FOLLOWERS ON EACH BASIS. SO ADS IN THE SPECIFIC PEOPLE THAT WE TARGET ON FACEBOOK, IT'S NOT NECESSARILY THE SAME ADS THAT AND PEOPLE THAT WE TARGET ON INSTAGRAM. SO I KNOW Y'ALL HAVE IT IN YOUR PACKAGE. YES, SIR. GOING BACK, YOUR NUMBERS ARE COMING FROM A PLACE WHERE I. YES, SIR. YES. SO PACKAGES I DID INCLUDE THE WHOLE SPONSORSHIP PROPOSAL. SO WHAT YOU'RE LOOKING AT IF YOU LOOKED AT IT. SO IT'S THE WHOLE PROPOSAL PACKET. SO THIS IN TURN IS WHAT I WOULD LIKE TO SEND TO BUSINESSES. SO IN TURN IT HAS YOU KNOW THE INTRODUCTION. WHY SPONSOR. YOU KNOW WHY. BECOME A SPONSOR HERE IN DUNCANVILLE FOR OUR EVENTS. IT HAS THE CURRENT YEAR FISCAL YEAR EVENT SCHEDULE AS WELL AS WHAT EXACTLY THAT EVENT IS. AND THEN OF COURSE, HAS THE BREAKDOWN OF THE OF EACH OF THE PACKAGES. SO THERE'S SIX PACKAGES TOTAL, OUR SPONSOR BEING THE BIGGEST. SO THIS IS LIKE OUR 50,000 PLUS SPONSORSHIPS. THE SPONSORSHIP PACKAGE LEVELS ARE ALSO BASED ON THE COMMUNITY. SO KIND OF WHAT IN OUR COMMUNITY MARKET WHAT ARE THOSE SPONSORSHIP PACKAGES LOOK LIKE. NOT JUST BEST SOUTHWEST BUT FURTHER OUT AS WELL. SO LOOKING AT OUR BIGGER CITIES OF MANSFIELD, ARLINGTON, DESOTO, CEDAR HILL, LANCASTER, ALL THE ONES AROUND US, I WANT TO BE COMPARABLE AND WHAT WE'RE DOING FOR OUR PACKAGES, NOT JUST THROWING OUT A NUMBER AND HOPING IT SITS. SO OUR CHAMPIONSHIP SPONSOR IS 50,000. OUR GOAL 50,000 PLUS OUR GOLD SPONSOR IS 30,000 PLUS AND OUR SILVER SPONSOR IS 20,000 PLUS. SO THE MAIN OH HERE IT IS. THE MAIN DIFFERENCE IS LIKE THE VIP TICKET AMOUNT FOR THOSE EVENTS THAT HAVE A VIP BOOTH EVENT RECOGNITION. SO WHETHER IT'S ON A BIG BANNER OR OUR COLUMN SIGNS OR JUST A SIMPLE YARD SIGN, WHATEVER THAT MAY BE, AS WELL AS THE PRESENCE ON SOCIAL MEDIA. SO LIKE OUR BIG CHAMPION SPONSORS WOULD OBVIOUSLY GET THERE'S, YOU KNOW, THEIR LOGOS ON ALL OF OUR EVENT POSTS, MULTIPLE SHOUT OUTS. SO OBVIOUSLY EACH PACKAGE IN THERE IS A LOT MORE DETAILED THAN I WANT TO TAKE UP YOUR TIME WITH. BUT THERE IS A FULL BREAKDOWN. BUT THE MAIN DIFFERENCES ARE THE VIP TICKET AMOUNT, EVENT RECOGNITION AND OPPORTUNITIES, LOGO PLACEMENT AS WELL AS SOCIAL MEDIA PRESENCE. SO OUR LOWER PACKAGES ARE THE BRONZE SPONSOR, COPPER SPONSOR AND SUPPORTER. AND THESE ARE THOSE LEVELS OF 10,000 7000 505,000. AGAIN THE MAIN DIFFERENCE IS THE VIP TICKET AMOUNT EVENT RECOGNITION, HOW MANY SIGNS THEY'RE ON, HOW PRESENT ARE THEY AT THE EVENT, THINGS LIKE THAT. BECAUSE AGAIN REMEMBER ALL THESE TOTALS ARE SPREAD OUT THROUGH EACH EVENT. SO IT'S NOT ONE EVENT THEY'RE PAYING $10,000 FOR. IT'S THAT $10,000 IS SPREAD OUT EVENLY THROUGHOUT THE EVENTS THAT WE HAVE IN THE YEAR. SO THIS IS JUST SOME EXAMPLES OF EVENT BRANDING THAT WE CAN DO GOING FORWARD. SO IT CAN BE AS SIMPLE A FRAME TO LIKE A BIG ACTIVATION. TALKING TO SOME OF THE BIGGER SPONSORS. AGAIN, WHERE I CAME FROM AT MANSFIELD, WE HAD HEAVY. SO HEAVY WAS A BIG SPONSOR. WE HAD THEIR LOGO ON EVERY SINGLE SOCIAL MEDIA POST WE PUT ON. IT WAS LIKE THIS EVENT BROUGHT TO YOU BY THE CITY AND HEB, BUT THEY HAD ACTIVATION SITES THAT THEY COULD PUT ALL THEIR BRANDING ON AS WELL. SO IT WAS WORKING WITH THE SPONSOR OF WHAT EXACTLY THEY WANT TO SEE AS THEIR ACTIVATION, AS WELL AS GIVING THEM THOSE OPPORTUNITIES. IT COULD BE SOMETHING SIMPLE AS JUST, HEY, I JUST WANT A LITTLE ART PROJECT TO BE LIKE, NO, I WANT TO SPONSOR THE VIP AREA. THIS IS WHAT I WANT IT TO LOOK LIKE. BUT AGAIN, THAT JUST COMES WITH TALKING TO THOSE BUSINESSES, HOW THEY ENVISION THEIR SPONSORSHIP BEING DEMONSTRATED. SO THE NEXT STEPS. YES, SIR. QUESTION. SO LIKE OUR FRIENDS AT LINEBARGER, THEY COULD ACTUALLY SPONSOR AS WELL. THEY COULD. NOPE. NO PRESSURE.
DO YOU HAVE AN APPLICATION? YOU KNOW WHAT? I WILL GIVE YOU THIS PACKET RIGHT HERE. IT HAS ALL
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MY INFORMATION ON IT. NO, TRUST ME NOT TO SEGUE TOO FAR OFF LINE. PARKER HAS DONE A TON FOR THE CITY OF DUNCANVILLE AND THE SURROUNDING CITIES. WE APPRECIATE YOU. SO OUR NEXT STEPS WOULD BE OUTREACH, COLLABORATING, FOSTERING, AND RETENTION. SO OUTREACHING TO THOSE LARGER BUSINESSES AND THE SMALLER ONES AROUND OUR CITY, SUCH AS, YOU KNOW, JOVI'S CHARLTON METHODIST, THINGS LIKE THAT. COLLABING WITH THEM KIND OF FIGURING OUT HOW EXACTLY THEY WANT TO ENVISION THEIR SPONSORSHIP, HOW DO THEY WANT TO WORK WITH US AS A CITY AND EVENTS TO KIND OF MAKE IT THE BEST BANG FOR THEIR BUCK AND THEN FOSTERING RELATIONSHIPS WITH THEM. SO NOT JUST SAY, HEY, THANKS FOR YOUR MONEY, NEVER WANT TO SEE YOU AGAIN, BUT REALLY BUILDING THAT RELATIONSHIP THAT LEADS TO THE RETENTION OF THEM BEING A MULTIPLE YEAR SPONSORSHIP. SO WE HAVE LIKE MARKETING PACKAGES THAT WILL COME. SO I HAVE CREATED AND WORKING ON A CURATED PROSPECT LIST ALL THE WAY FROM SMALL AND LOCAL TO THE BIG NATIONAL BRAND COMPANIES. ALSO THE INTERNAL PROCESS. I DID SPEAK WITH JENNIFER AND WE HAVE ESTABLISHED KIND OF A SPONSORSHIP FUND. THAT'S JUST A LINE IN MY OWN BUDGET THAT SPONSORSHIPS WILL GO. AND SO IT'S NOT GOING DIRECTLY INTO AN NECESSARY REVENUE ACCOUNT. BUT SO THAT WAY WE CAN REALLY SEE THE DIFFERENCE IN WHAT WE BROUGHT IN SPONSORSHIPS VERSUS WHAT WE BROUGHT IN REVENUE OF OTHER AREAS, WHICH, AGAIN, WILL ALLOW BETTER TRACKING SPONSORSHIPS. SO THE NEXT STEP AUTHORIZE STAFF TO PREPARE A RESOLUTION APPROVING THE SPONSORSHIP PACKAGE FOR FUTURE REVIEW AND APPROVAL, PROVIDE RECOMMENDED CHANGES FOR FINAL VERSION TO BE MADE FOR RESOLUTION, OR JUST DENY THE WHOLE THING AND TELL ME NO. SO ANY QUESTIONS? SO I THINK THIS IS EXCELLENT. I CAN THINK OF PROBABLY FIVE COMPANIES THAT I CAN RECOMMEND TO YOU THAT ARE JUST LOCAL. THEY'RE SMALLER. BUT I MEAN ANYTHING WE CAN DO TO HELP GROW OUR. YEAH, ABSOLUTELY. SMALL BUSINESSES. BUT I THINK IT'S A GREAT IDEA.THANK YOU. SO YOU HAD IT UP ON THE SCREEN. WHAT DO WE HAVE. WE HAVE FIVE MAIN SIX. YES THERE ARE SIX. SO THERE'S THE FOUR, FIVE AND SIX. NO I'M SORRY. OH YES SIR. MISS GOODEN JUMPED THE GUN ON ME. EVENTS EARLY SCREEN. SO THESE ARE JUST THE EVENTS FROM AS LONG AS I'VE BEEN HERE.
OBVIOUSLY JUNETEENTH ISN'T IN HERE SOLELY BECAUSE I HAVEN'T HAD THE OPPORTUNITY TO PUT ON THE JUNETEENTH ONE YET. BUT THIS IS ALL OF OUR PREVIOUS NUMBERS FOR PREVIOUS EVENTS, STARTING FROM HOLIDAY LIGHTS OF LAST YEAR, ALL THE WAY THROUGH HISPANIC HERITAGE. OKAY, SO AT SOME POINT AS WE INCREASE EVENTS OR IF WE COME UP WITH SOME NEW IDEAS, THE SPONSORSHIP ARE GOOD FOR ANY NEW EVENTS COMING UP IN THE FUTURE? YES, SIR. OKAY. FOR YES FOR YOU.
ORIGINALLY SAID FIVE FOR THE RECORD. I, I LIKE THE JUNETEENTH. SO MAYOR WAS ON TARGET. TRUE? YEAH. TRUE. YEAH. HOW THOSE CHIEF'S DOING THEIR COLORS ON. I LIKE THIS IDEA.
WHEN I SAW IT IN THE PACKET, I THOUGHT BECAUSE I SAW THE SIX. BUT THEN IT WAS GOLD SPONSOR, THEN ANOTHER GOLD SPONSOR. I WAS JUST. OH, YEAH. BUT I WAS HAPPY TO SEE THAT THE BRONZE AND ALL OF THAT. SO IF HOW BIG OF A SPACE ARE WE TALKING ABOUT TAKING UP IN THE PARK? IS IT GOING TO COMPROMISE ANY SPACE THAT WE CURRENTLY ARE USING? IT WILL BE WHAT WE'RE USING FOR THE SPONSORS NOW AND IT WON'T TAKE A BIGGER FOOTPRINT. SO MY GOAL IS TO KIND OF WORK AT HOW WE DID AT MANSFIELD, WHICH IS WE WORKED WITH SPONSORS TO BE THE ACTIVATION. SO THEY'RE NOT JUST HAVING A BOOTH AND CALLING IT A DAY. THEY'RE DOING SOMETHING THAT'S AN ACTIVITY THAT KIND OF BENEFITS THE EVENT ITSELF. SO IT'S NOT JUST A ONE AND DONE. IT'S MORE OF LIKE, HEY, WHAT CAN YOU PUT TOGETHER ACTIVATION WISE THAT'S GOING TO ENGAGE NOT ONLY YOU KNOW YOURSELF, BUT WITH THE COMMUNITY AS WELL, THE ATTENDEES. SO WE'VE HAD IT TO WHERE THEY PURCHASED, YOU KNOW, A GAGA BALL AND DID A WHOLE SETUP. AND HEY, COME AND TALK TO US WHILE YOU'RE A KID IS IN THE GAGA BALL AREA, THINGS LIKE THAT. SO THAT'S MY VISION FOR THE LARGER SPONSORSHIPS, NOT JUST GIVING THEM A BOOTH AND CALLING IT A DAY OR JUST A RANDOM, YOU KNOW, PLACING THEM SOMEWHERE IN THE EVENT. BUT HAVING THEM BE AN ACTIVATION THAT ENGAGES WITH THE COMMUNITY. YES, I GOT ONE. YES. JUST A THOUGHT. WERE THESE SPONSORS MOVE AROUND WITH LIKE JUNETEENTH THAT MOVES TO DIFFERENT CITIES? WILL THEY FOLLOW THE EVENT? NO. SO THIS IS JUST SPECIFICALLY FOR THE CITY OF DUNCANVILLE FOR OUR SPECIAL EVENTS. SO ON THE YEAR THAT IT IF THEY ARE PART OF THE JUNETEENTH, IT'LL BE ON THE YEAR THAT WE HOST JUNETEENTH. SAME WITH HISPANIC HERITAGE. SO LIKE OUR VENDORS THAT WE'RE A PART OF HISPANIC HERITAGE. THEY'RE NOT NECESSARILY GOING TO TRAVEL TO DESOTO, LANCASTER, CEDAR HILL, JUST LIKE THEIR SPONSORS DON'T TRAVEL TO US. OKAY. THANK YOU. YOU'RE WELCOME.
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TO THINK ABOUT IT. ALL RIGHT. NOW WE'RE GOING TO MOVE ON TO ITEM THREE C BRIEFING ON ELECTRIC VEHICLE CHARGING STATIONS. MR. STEVENSON. THANK YOU. MAYOR, COUNCIL STEVENSON DIRECTOR OF PARKS AND RECREATION. AND I'M GOING TO SHARE WITH YOU SOME INFORMATION ABOUT A RECENT GRANT THAT WE APPLIED FOR THROUGH COG EV CHARGING STATIONS. SO FIRST, A LITTLE BIT OF BACKGROUND ABOUT THIS PARTICULAR GRANT PROGRAM, THE COG GROUP OR CENTRAL TEXAS COUNCIL OF GOVERNMENTS RECEIVED $15 MILLION VIA THE FEDERAL HIGHWAY ADMINISTRATION'S CHARGING FUELING INFRASTRUCTURE COMMUNITY PROGRAM. AND THEY LET A PROJECT OUT ON JULY 2025 FOR THE GRANTS. THE ELIGIBLE APPLICANTS INCLUDED LOCAL GOVERNMENTS, TRANSIT AGENCIES, SCHOOL DISTRICTS, AND PUBLIC COLLEGES AND UNIVERSITY CAMPUSES. ONE OF THE NICE THINGS ABOUT THIS PARTICULAR GRANT IS THAT COG PARTNERED WITH KIMLEY-HORN TO ASSIST ANY OF THE POTENTIAL APPLICANTS WITH THEIR APPLICATIONS. SO I WILL SHARE WITH YOU THAT KIMLEY-HORN CAME IN AND WORKED WITH US, AND THEY DID PROBABLY 98% OF THE LEGWORK OF THE GRANT APPLICATION ITSELF. SO THEY WERE A GREAT ASSET, NO COST TO THE CITY. THAT WAS ALL COVERED BY COG. THIS IS ACTUALLY THE SECOND TIME THE CITY HAS PURSUED AN EV GRANT. WE DID THIS ALSO BACK IN 2021. THAT PARTICULAR GRANT WAS RUN THROUGH A SETTLEMENT OFFER FROM VOLKSWAGEN. IT WAS VALUED AT ONLY $2,500 PER GRANT APPLICATION. WE ENDED UP NOT PURSUING OR NOT WE WERE AWARDED THE GRANT. HOWEVER, AFTER LOOKING AT ALL THE COSTS OF PUTTING A CHARGING STATION IN AND THAT WOULD BE BORNE BY THE CITY, WE DEEMED IT REALLY KIND OF INSIGNIFICANT AND WE DECIDED TO HOLD OFF UNTIL ANOTHER OPPORTUNITY ARRIVED. AND THIS IS IT. SO WHAT DOES THE GRANT COVER? THE CAL GRANT COVERS 80% OF THE INITIAL DEPLOYMENT, AS WELL AS 20% OF THE MAINTENANCE OVER THE FIRST FIVE YEARS. THIS IS A FIVE YEAR PROGRAM, AND AFTER FIVE YEARS, WE CAN EITHER END THE PROGRAM OR CONTINUE WORKING WITH THE VENDOR AND PROVIDE THE EV CHARGING STATION FOR OUR CITIZENS. SO THE GRANT COVERS 80% OF INITIAL DEPLOYMENT, 20% OF THE MAINTENANCE OVER THE FIRST FIVE YEARS. WELL, WHO'S PAYING FOR THE REST OF IT? WELL, THE VENDOR IS PAYING FOR THE REST OF THAT. THE REMAINING 20% OF THE INITIAL DEPLOYMENT WILL BE COVERED BY THE VENDOR, AS WELL AS 80% OF THE MAINTENANCE FOR THE FIRST FIVE YEARS. SO THEREFORE, IT'S REALLY A ZERO COST TO THE CITY OTHER THAN THE COST OF ELECTRICITY TO THE UNITS. AS IT IS ANTICIPATED, THERE WILL BE FEES THAT WILL BE CHARGED FOR THE CHARGING STATIONS. THAT'S NOT FULLY BEEN DETERMINED YET. COG IS STILL WORKING THROUGH THOSE DETAILS, BUT IT IS HIGHLY ANTICIPATED THAT THEY WILL BE ABLE TO ALLOW THE VENDORS TO RECOUP THEIR COSTS, AS WELL AS THE CITY TO BE ABLE TO SHARE IN THOSE REVENUES TO PAY FOR OUR COST OF ELECTRICITY. NOT CHARGING STATION. LOOKS LIKE THIS IS WHAT IT LOOKS LIKE. IT IS A DOUBLE CHARGER ON EACH SIDE. EACH SIDE MUST CONTAIN TWO OF THESE SO IT CHARGES FOR VEHICLES AT ONE TIME. THERE'S A LEVEL TWO CHARGER AS WELL, SO IT'S NOT THE SUPER DUPER FAST ONES BECAUSE THOSE ARE REALLY, REALLY EXPENSIVE LIKE HUNDREDS OF THOUSANDS OF DOLLARS. AND THIS ONE, ACTUALLY THE UNIT ITSELF IS ABOUT $20,000.20. SO THIS IS A HEAT MAP OF THE CURRENT CHARGING STATIONS IN THE DALLAS FORT WORTH AREA. IF YOU LOOK IN SOUTHWEST DALLAS COUNTY, YOU CAN SEE THAT THERE'S KIND OF A DESERT FOR EV CHARGING STATIONS. SO ONE OF THEIR GOALS IS TO REALLY TARGET THOSE DESERT AREAS IN THE DALLAS-FORT WORTH METROPLEX. SO FAVORABLY ON OUR APPLICATION. SO. SOME OTHER SITE DETAILS THEY REQUIRE IS THAT BE ON PUBLIC SECTOR PROPERTY. IT'S AN EXISTING PARKING LOT. THEY'RE NOT BUILDING A NEW PARKING LOTS HAS TO CHARGE FOR VEHICLES SIMULTANEOUSLY. AS I SAID BEFORE, HAVE LIGHTING AND THEN COMPLY WITH ALL THE REGULATIONS THAT GO WITH EV STATIONS AND THEN HAVE SIGNAGE. SO THIS IS THE PROJECT SCHEDULE THAT WAS USED BY OUR BEING USED BY COG.AS YOU CAN SEE THERE, WE HAVE NOW DOWN TO NUMBER. WE'VE GONE THROUGH THE THIRD LINE. SO CALL FOR PROJECTS OPENED IN 2020 JULY 25TH OF 2025. AND THEN YOU'RE CURRENTLY AT THE PROCESS WHERE THEY ARE MAKING RECOMMENDATIONS TO THE STC. THEY HAVE POSTED THAT AGENDA AND WE HAVE BEEN RECOMMENDED FOR TWO SITES. AT THIS POINT. I'LL SHOW YOU IN JUST A MOMENT.
SO WE'VE SUBMITTED FOUR, AND WE'VE BEEN RECOMMENDED FOR TWO. THERE ARE HOPE TO HAVE ALL OF THE APPROVALS DONE BY END OF FEBRUARY, AND THEN BEGIN THE EXECUTION OF AGREEMENTS WITH
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EACH CITY OR ENTITY. THAT'S WHEN IT WILL COME BACK TO YOU, FOR YOU, FOR YOUR ULTIMATE APPROVAL AS WELL. AND THEN INSTALLATION IN LATE 2026. THEY WANT THEM UP AND RUNNING BY EARLY 2027. SO WHAT DO WE SUBMIT? WE SUBMITTED FOUR APPLICATIONS. THESE ARE ALL INDEPENDENT APPLICATIONS. THEY ALL STAND ON THEIR OWN. BUT WE HAD THE LIBRARY RECREATION CENTER AND THOSE NUMBERS OUT BESIDE IT ARE THE INSTALLATION COST. ONLY THE INITIAL DEPLOYMENT COST ESTIMATED BY KIMLEY-HORN DOES NOT INCLUDE THE FIVE YEAR BABY. SO THIS KIND OF GIVES YOU AN IDEA OF WHAT COG IS PUTTING UP. COG AND THE VENDORS ON THE FRONT END OF THE INITIAL DEPLOYMENT. SO AGAIN, THE LIBRARY RECREATION CENTER FOR 103,000 ACROSS THE STREET EAST OF THE SENIOR CENTER KIDSVILLE, AS WELL AS THE FIELD HOUSE AND THE SERVICE CENTER. YOU AN IDEA OF WHERE EACH ONE IS LOCATED. WE HAD. POINTERS. I CAN SHOW YOU A LITTLE BIT BETTER, BUT THAT'S THE LIBRARY RECREATION CENTER AGAIN, IT'S RIGHT IN FRONT OF THE LIBRARY. THIS IS ON ON THE EAST SIDE OF THE SENIOR CENTER, ADJACENT TO JAMES COLLINS BOULEVARD. THIS IS THE FIELD HOUSE THERE ON THE SOUTH WEST CORNER. AND THE SERVICE CENTER RIGHT IN FRONT OF THE CURRENT FACILITY. SO NEXT TO THE BRONCO. SO WITH THAT, I'LL ANSWER ANY QUESTIONS YOU MAY HAVE, WHAT WAS ACTUALLY SUBMITTED OR BEING RECOMMENDED FOR APPROVAL IS THE RECREATION CENTER LIBRARY AS WELL AS A SERVICE CENTER. WE DID MAKE THEM AWARE THAT WE DO ANTICIPATE SOME CONSTRUCTION AT THE SERVICE CENTER, HOPEFULLY IN THE NEXT FIVE YEARS OVER THAT PERIOD OF TIME, AND THEY DID DESIGN IT AS SO THAT THE POWER SOURCE WOULD COME OFF A POLE, NOT THE BUILDING, SO THAT WE CAN MOVE IT AROUND IF NECESSARY DURING CONSTRUCTION AND FOLLOWING CONSTRUCTION AS WELL. SO THEY DID MAKE KIMLEY-HORN DID MAKE THOSE ACCOMMODATIONS DURING THEIR DESIGN PROCESS, BUT THAT COULD BE A LITTLE BIT OF A HICCUP FOR US. QUITE FRANKLY, WE DIDN'T ANTICIPATE THAT BEING ONE OF THEIR TOP PRIORITIES. WE REALLY THOUGHT THAT FIELD HOUSE WOULD BE PROBABLY THE SECOND PRIORITY, JUST BECAUSE THE AMOUNT OF TRAFFIC THAT PLACE GETS. SO YOU WILL BE SURPRISED THEY DIDN'T SELECT THAT ONE. BUT.NONETHELESS, THE FIELD HOUSE AND THE SENIOR CENTER SITE, KINGSVILLE SITE, WHAT THEY CALL WAITLISTING. AND SO MR. ABERNATHY AND I WERE AT A RTC MEETING IN HOSTED BY CEDAR HILL ABOUT A WEEK AGO. AND AMONGST OTHER THINGS, THEY TALKED ABOUT THIS. AND YOU CALLED IT A DESERT. I GUESS WHEN PEOPLE ARE DRIVING, THEY CAN PULL UP AND SEE WHERE THESE CHARGING STATIONS ARE. AND IF WE WERE TO GO OUT IN SOMEBODY'S CAR RIGHT NOW, YOU WOULDN'T SEE MANY DOWN HERE. I WAS TOLD ABOUT SIX MONTHS AGO BY A LADY THAT CALLED AND COMPLAINED THAT THERE WAS A BANK OF THEM ON THE WINCO, BUT THEY HADN'T OPERATED IN QUITE A NUMBER OF MONTHS, AND THEY DIDN'T KNOW WHETHER THEY WERE GOING TO CONTINUE THAT. OTHER THAN THAT, DO WE KNOW IF THERE'S OTHER CHARGING STATIONS IN DUNCANVILLE I'M NOT AWARE OF? I DON'T THINK I WAS TOLD THAT THE HILTON GARDEN INN HAS ONE, PERHAPS, BUT I'M HERE TO SEE IF IT'S ACTUALLY THERE.
THE OTHER THING THAT'S NOTICEABLE WHEN I GO UP TO MY SON'S HOUSE UP IN THE PLANO AREA, THERE'S NO SHORTAGE OF ELECTRIC CARS THAT ARE DRIVING PAST ME AND IN PARKING LOTS.
VERY NOTICEABLE DIFFERENCE BETWEEN WHAT WHAT'S UP THERE AND WHAT'S DOWN THERE. I DON'T WANT TO SAY THIS TO DISCOURAGE THE EFFORT, BECAUSE I THINK THE DEMAND WILL GROW AND WILL BE THERE. I KNOW THERE'S SOME IN BISHOP ARTS. I SEE THEM AROUND. I THINK THERE'S SOME AT GRANDY'S OVER THERE IN SOTO OF OFF OF 35. SO I SEE THEM AROUND. BUT WHAT I DON'T SEE AROUND A LOT OF IS THE RESIDENTS IN THIS AREA, SOUTHWEST AREA, DRIVING AS MANY ELECTRIC CARS. WHAT I SEE UP NORTH. BUT HE MAY PICK UP PEOPLE FROM COMING DOWN I-20 AND SEE THAT THERE'S A SOME AVAILABLE STATIONS HERE, BUT IT I THINK IT'S SOMETHING WE GOT TO PAY ATTENTION. A COUPLE OF EMPLOYEES WHO DRIVE VEHICLES COUNCIL PERSON, COUNCIL PERSON WHO DRIVES THAT I HAVEN'T SEEN IT IN A WHILE, BUT YES. NO, IT'S A GREAT IDEA. GREAT OPPORTUNITY. WELL, MY CONCERN WITH THE LIBRARY IS THE LOCATION OF THE SUGGESTED. EV SPOTS. THAT IS NORMALLY WHERE WE HAVE ONE ELECTION DAY AND. THAT IS THAT THE ONLY LOCATION THAT'S AVAILABLE OR THAT'S BEEN RECOMMENDED OR CONSIDERED. ARE THERE OTHER. YEAH. THAT WAS THE ONLY ONE THAT WAS RECOMMENDED
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BY KIMBERLY HORN WHEN THEY DID THEIR ANALYSIS. CORRECT. THEY WANT SOMEONE AS CLOSE TO THE BUILDING AS THEY CAN TO THE ENTRANCE. AND THEN ALSO IT HAS TO DO WITH WHERE THE POWER IS IN THE AREA AS WELL. SO. YOU TALKED ABOUT CHARGING STATIONS. THERE'S ONE IN DISTRICT ONE AND THE CHIPOTLE LITTLE COMPLEX BETWEEN I THINK IT'S A MEDICAL SOMETHING IN THE CAR WASH. I DON'T KNOW IF THEY'RE A SERVICE, I DON'T KNOW, I'M SURE THEY CHARGE, BUT I'VE SEEN IT WHEN I WALK THROUGH THERE. SO IT'S THE ONLY OTHER PLACE I'VE SEEN. OKAY. SO. THIS MIGHT SOUND LIKE A DUMB QUESTION. SO MY VEHICLE STILL MOLDED BY A COMBUSTION ENGINE, SO I'M NOT UP TO THE TIMES YET. SO WITH THE CHARGING STATIONS, THEY'RE THEY'RE UNIVERSAL. SO ANY KIND OF ELECTRIC VEHICLE CAN PLUG INTO THEM NO MATTER WHAT KIND OF ELECTRIC VEHICLE THE VEHICLES HAVE ADAPTERS TO, TO MAKE THEM UNIVERSAL. CORRECT? OH, I DON'T HAVE ONE EITHER. BUT I'VE LEARNED A LOT THROUGH THIS PROCESS. LIKE THE MAYOR SAID, IT'S COMING. YEAH, YEAH. NO, I MEAN, I, I TEND TO AGREE THE FIELDHOUSE WOULD BE A SPOT, BUT I MEAN, WHEN I FIRST THOUGHT IT, IT'S LIKE, OKAY, IT'S THE ONES THAT THEY DIDN'T PICK. YEAH. OUR TOP TWO IN OUR MINDS WERE GOING TO BE THE REC CENTER LIBRARIAN FIELDHOUSE. WE'RE A LITTLE BIT SURPRISED BY THAT.BUT THE RECOMMENDATIONS CAME BACK FROM THE FROM THE COMMITTEE. THE SURFACE TRANSPORTATION SERVICE, TRANSPORTATION TECHNICAL COMMITTEE, TECHNICAL COMMITTEE.
THERE YOU GO. SHE HAD AN APARTMENT. DID YOU VOTE? ABSENT THAT DAY? WELL, ADMITTEDLY, WITH THE SPARSENESS OF THESE IN THE SOUTHWEST AREA, IT COULD BE A DRAW THAT THAT COULD BE VERY BENEFICIAL. PEOPLE. SO MANY PEOPLE COMING UP 67 ON I-20 COULD BE A REASON FOR THEM TO PULL OFF AND TAKE A LOOK AT OUR TOWN. I WON'T SAY THERE'S ONE IN LANCASTER AND ONE MAYBE IN DESOTO. THAT WOULD BE RECOMMENDED. PERHAPS CEDAR HILLS DID AN APPLICATION FOR SEVERAL SITES, BUT THEY WERE APPLICATIONS WERE INCOMPLETE. SO THEY WERE NOT NOT RECOMMENDED FOR ALL RIGHT. NOT TO THE SCHOOL BOARD OR ANYTHING. PLEASE, PLEASE. THANK YOU, THANK YOU. ALL RIGHT. THAT TAKES US TO OUR LAST PRESENTATION. ITEM D ANNUAL LINEBARGER TAX PRESENTATION, MR. ABERNATHY. YES, WE HAVE OUR REPRESENTATIVES FROM LINEBARGER.
THEY'RE HERE TONIGHT. WE APPRECIATE THEM COMING TO PRESENT THEIR THEIR ANNUAL TAX TAX ROLL ANALYSIS REPORT. AND SO WE WILL TURN IT OVER TO THEM. WE'RE VERY EXCITED TO HAVE THEM HERE. THANK YOU MAYOR CITY COUNCIL AND CITY MANAGER ABERNATHY. MY NAME IS PAMELA LEE FROM THE PARTNER WITH LINEBARGER SAMPSON. AND I HAVE WITH ME KAREN BISHOP. SHE'S YOUR CLIENT LIAISON FOR THIS AREA, AND WE APPRECIATE THE OPPORTUNITY TO PRESENT TO YOU TODAY OUR TAX ROLL ANALYSIS. AND I'LL START WITH A BRIEF HISTORY OF LINEBARGER. SOME OF YOU, MANY OF YOU OF YOU KNOW US, BUT IN CASE YOU DON'T, I'LL JUST GIVE YOU A LITTLE BIT OF INFORMATION ABOUT US. WE ARE A NATIONAL LAW FIRM. WE'VE BEEN AROUND ABOUT 49 YEARS. WE'RE GETTING READY TO HIT 50 YEARS. THAT'S GREAT. WE'VE BEEN YOUR DELINQUENT TAX COLLECTION VENDOR SINCE 22,001, AND WE HAVE A TEAM OF 80 PEOPLE IN THE DALLAS AREA THAT HELP SUPPORT THE WORK THAT WE DO ON BEHALF OF OUR CLIENTS IN THIS AREA. WHAT WE VALUE, WE VALUE OUR CLIENTS. WE CERTAINLY APPRECIATE THE OPPORTUNITY TO SERVE AND REPRESENT YOU AND ARE COMMITTED TO BE A PART OF YOUR SUCCESS. WE ALSO VALUE OUR PEOPLE. AS I SAID, WE HAVE A TEAM OF EXPERIENCED INDIVIDUALS WHO WORK TIRELESSLY ON YOUR BEHALF, AND WE PROMOTE AND FOSTER INNOVATION, RESOURCEFULNESS AND EMPATHY WHEN IT MATTERS MOST. AND WE CERTAINLY VALUE THE COMMUNITIES THAT WE REPRESENT. AS YOU KNOW, WE TRY TO TAKE PRIDE AND WE DO TAKE PRIDE IN PROVIDING RESOURCES, RESOURCES AND EDUCATION, EDUCATING YOUR COMMUNITY WHERE OUR IMPACT IS VALUABLE AND VISIBLE, WHAT SERVICES THAT WE PROVIDE. WE PROVIDE A DELINQUENT TAX COLLECTION, PROPERTY TAX PROGRAM. WE REPRESENT YOU BOTH IN STATE AND FEDERAL COURT. WE HAVE A TEAM OF TEAM WHO REPRESENTS US FOR OUR CLIENTS AND AT LEGISLATOR WHEN THEY'RE IN SESSION, SO THAT WE'RE KEEPING YOU APPRIZED OF WHAT'S GOING ON IN THE LEGISLATURE AS WELL. WE ADVISE YOU ON COMPLEX LITIGATION AS WELL, AND WE
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PROTECT YOUR INTEREST IN BANKRUPTCY COURT. SO PEOPLE NEED TO KNOW THEY CAN FILE BANKRUPTCY AND NOT AND STILL NOT PAY OR PAY THE TAXES. THIS GIVES YOU A TIMELINE OF THE DELINQUENT TAX COLLECTION PROCESS. AND I'LL GO THROUGH KIND OF QUICKLY ON JANUARY 1ST.THE TAX LIEN ATTACHES TO ALL ALL OF THE PROPERTY LOCATED IN YOUR JURISDICTION BY APRIL 15TH IS THE DEADLINE FOR BUSINESSES TO FILE THEIR RENDITION WITH THE APPRAISAL DISTRICT. AND IN GENERAL, IN JULY IS WHEN DCAD IS GOING TO CERTIFY YOUR TAX ROLL. ONCE OUR TAX ROLL IS CERTIFIED, YOU ARE USUALLY ADOPTING YOUR TAX RATE AROUND THAT SAME TIME OR IN THAT PERIOD. AND THEN ON OCTOBER 1ST IS WHEN THE TAX ASSESSOR LIKES TO GET THE BILLS OUT. HE DOESN'T ALWAYS MAKE OCTOBER 1ST. WE ALWAYS GET YOUR BILLS GENERALLY IN OCTOBER. THE TAXES ARE DUE BY JANUARY 31ST AND THEY BECOME DELINQUENT ON FEBRUARY 1ST OF EACH YEAR. EACH YEAR, APRIL 1ST, IS WHEN THE THOSE TAXES THAT BUSINESS PERSONAL PROPERTY TAXES THAT REMAIN DELINQUENT. THEY ARE THEN TURNED OVER TO US TO BEGIN THE TAX COLLECTION PROCESS. AND THEN ON JULY 1ST OF EACH YEAR IS WHEN EVERYTHING ELSE IS TURNED OVER TO US. ONCE WE GET YOUR TURNOVER, WE ANALYZE THE ROLE TO DETERMINE WHICH ACCOUNTS ARE LEGALLY, LEGALLY PERMITTED TO BE LEGALLY PROTECTED AND SHOULD NOT BE INCLUDED IN TAX COLLECTION PROGRAM. WE CONDUCT A NUMBER OF MAILINGS ON YOUR BEHALF. WE PERFORM ADDRESS RESEARCH. OF COURSE, IF YOU CAN'T CONTACT THE TAXPAYER, YOU CAN'T COLLECT COLLECT THE TAXES. WE PROVIDE DEDICATED CALL CAMPAIGNS. WE TO COLLECT THE TAXES. WE ARE ALWAYS TALKING AND NEGOTIATING WITH THE TAXPAYERS ABOUT PAYMENT ARRANGEMENTS AND WAYS TO RESOLVE THEIR DELINQUENCY AND IF THEY REMAIN DELINQUENT, WILL FILE A LAWSUIT AGAINST THEM. AND. GET A JUDGMENT. AND EVENTUALLY THEY'RE STILL DELINQUENT. WE WILL TAKE THEM TO TAX FORECLOSURE SALE. AND OF COURSE, WE FILE CLAIMS IN BANKRUPTCY AT EVERY STAGE. WE'RE PROTECTING YOUR INTEREST AND COLLECTING YOUR DELINQUENT TAXES. NOW, OF COURSE, THESE ARE THE PAYMENT OPTIONS THAT WE'RE ALWAYS TALKING TO YOUR TAXPAYERS ABOUT. THEY CAN HAVE REGULAR PAYMENT ARRANGEMENTS.
ALL YOU HAVE TO DO IS TALK TO US, AND WE WANT TO RESOLVE THE TAX DELINQUENCY. WE DON'T NECESSARILY WANT TO SEASON SELL PROPERTY. WE TALK TO YOUR TAXPAYERS ABOUT THEIR HOMESTEAD HOMESTEAD PAYMENT ARRANGEMENTS. THEY CAN GET UP TO 36 MONTHS TO HOMESTEAD POST-JUDGMENT PAYMENT.
AFTER WE GET A JUDGMENT, WE'LL STILL TALK TO THEM ABOUT PAYING OUT THE TAXES. AND THEN WE ALSO OUTLINE THE NUMBER OF EXEMPTIONS THAT ARE AVAILABLE TO THEM, SO THAT THEY ARE TAKING ADVANTAGE OF ANY OF THOSE EXEMPTIONS THAT THEY SHOULD BE ABLE, THAT THAT WILL HELP THEM REDUCE THEIR TAXES AS WELL. AND NOW I'M GOING TO TURN IT OVER TO KAREN BISHOP, WHO TALKED TO YOU, WHO WILL TALK TO YOU ABOUT YOUR 2020 AND TURN IT OVER. GOOD EVENING EVERYONE. I AM KAREN BISHOP. I AM YOUR CLIENT LIAISON. AND WHAT THAT MEANS IS THAT I'M THE PERSON THAT YOU CAN REACH OUT TO. IF YOU CAN'T GET AHOLD OF PAM, MOSTLY IT'S GOING TO PROBABLY BE ME THAT YOU TALK TO FIRST AND FOREMOST. AND THEN IF THAT'S A QUESTION OR ANYTHING THAT I CAN'T ANSWER, THAT'S WHAT I'M GOING TO GO AND GET THE EXPERT OPINION AND ANSWER FROM THE ATTORNEY, WHICH IS PAM. AND THEN WE HAVE SEVERAL OTHER ATTORNEYS IN OUR OFFICE AS WELL THAT I CAN GO TO IN PAM'S ABSENCE. BUT ON THIS CURRENT SLIDE, YEAR FOR TAX YEAR 2024, IT TELLS YOU THAT ON APRIL 1ST, AS PAM STATED, WE GET THE BUSINESS PERSONAL PROPERTY ACCOUNTS. THEN ON JULY 1ST, WE GET THE REAL PROPERTY ACCOUNTS, MOBILE HOME ACCOUNTS AND WHATEVER IS REMAINING UNPAID ON THE BUSINESS PERSONAL PROPERTY. SO FOR TAX YEAR 2024, THERE WAS A TURNOVER OF THE BASE TAX OWED OF $656,908. AND AS YOU CAN SEE FROM 2023, THAT WAS AN INCREASE OF $152,805, OR 30% INCREASE ON THE NUMBER OF DELINQUENT DOLLARS THAT WAS TURNED OVER.
SO THAT WAS A TOTAL OF 761 ACCOUNTS THAT TOTALED THAT $656,000. THIS NEXT SLIDE TELLS YOU THE TAX ROLL BY SIZE OF ACCOUNTS. SO YOU WILL SEE THE GRAPH OVER HERE TO THE FAR I THINK THAT'S MY LEFT. YES. SHOWS YOU THE NUMBER OF ACCOUNTS THAT WE HAVE THAT WERE TURNED OVER. THAT'S 2024. AND ALL THE PRIOR YEARS OF DELINQUENCY, WHICH IS 1496 ACCOUNTS. AND THEN THAT'S BROKEN DOWN EVEN FURTHER BY THE NUMBER OF ACCOUNTS THAT FALL
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INTO THE 0 TO $100 RANGE. THEN YOU GO TO THE 101 UP TO $1,000, 1000 UP TO FIVE, AND THEN THE NUMBER OF ACCOUNTS THAT, OH, AT LEAST 5000 OR MORE. AND YOU SEE THAT THAT FOR YOU GUYS IS ONLY ABOUT 4% OF THOSE 1400 ACCOUNTS. SO I WOULD SAY THAT A LOT OF YOUR TAXPAYERS ARE PAYING THEIR TAXES. AND THEN THE REST OF THEM THAT ARE NOT IS PROBABLY MORE THAN LIKELY THAT THEY HAVE SOME TYPE OF EXEMPTION THAT'S EXEMPTING US FROM COLLECTING THEIR TAXES. THIS SLIDE TELLS YOU ABOUT THE STATUS OF ACCOUNTS FOR ALL PROPERTY TYPES. SO WHETHER IT'S REAL PERSONAL PROPERTY OR MOBILE HOME ACCOUNTS, AND IT SHOWS YOU THAT ABOUT 56% OF YOUR ACCOUNTS ARE WHAT WE CONSIDER IN THE COLLECTIBLE PHASE, WE HAVE 39.7% THAT ARE ON HOLD FOR SOME VARIOUS REASONS, WHICH ARE LISTED HERE. AND THEN 4.1% OF YOUR ACCOUNTS, WHICH ARE UNCOLLECTIBLE. BASICALLY, I SPEND MOST OF MY TIME LOOKING AT YOUR ACCOUNTS THAT ARE IN THE COLLECTIBLE STATUS. AND THEN IN THAT VEIN, OUR WHOLE OFFICE, WE'RE WORKING AND MAILING OUT LETTERS. WE'RE DOING RESEARCH, AS PAM SAID, TO TRY TO FIND GOOD ADDRESSES. AND THEN ONCE ALL OF THAT PROCESS HAS TAKEN PLACE, IF WE HAVE BEEN UNSUCCESSFUL IN COLLECTING ON THE FRONT END, THEN WE'RE GOING TO FILE A JUDGE A LAWSUIT FIRST AND THEN IN IN THAT VEIN, WE'RE REACHING OUT, TRYING TO LOCATE THE OWNERS OF THE PROPERTIES AND ALL THAT SO WE CAN GIVE THEM THE LEGAL NOTICE THAT'S REQUIRED FOR US TO BE ABLE TO MOVE FORWARD, TO GET A JUDGMENT. SO THEN AFTER ALL, THAT PROCESS IS THE PAYMENT ARRANGEMENT OPTION, BANKRUPTCY.THEY HAVE FILED BANKRUPTCY. THEN THEY WILL TAKE OVER AND WE WOULD STOP OUR LEGAL LITIGATION PROCESS AND ALLOW THE BANKRUPTCY DEPARTMENT TO CONTINUE THROUGH FILING A CLAIM IN THE BANKRUPTCY CASE. SO ALL THE ACCOUNTS THAT ARE ON HOLD HERE IN THAT 39% CATEGORY IS BECAUSE THERE ARE EITHER 65 OR OLDER. THEY HAVE SOME TYPE OF TAX DEFERRAL DISABILITY.
THERE'S SOME TYPE OF REASON WHY WE ARE NOT ABLE TO MOVE FORWARD. AND AS LONG AS THOSE THINGS REMAIN IN PLACE, WE WON'T GO FORWARD WITH A LAWSUIT. OR IF WE HAVE A LAWSUIT, WE'LL PUT IT ON HOLD UNTIL THOSE THINGS ARE NO LONGER PRESENT, KEEPING US FROM COLLECTING THE TAXES AND THEN ANYTHING THAT OWES ANY ACCOUNTS THAT HAVE $15 OR LESS, WE WON'T TRY TO PURSUE THAT MORE THAN JUST SENDING OUT A LETTER TO THAT TAXPAYER. AND THEN THE ACCOUNTS THAT WE CONSIDER UNCOLLECTIBLE WOULD BE ACCOUNTS WHERE THE PROPERTY TAX YEAR HAS GONE PAST 20 YEARS FOR REAL PROPERTY, AND PAST FOUR YEARS FOR PERSONAL PROPERTY. AND THESE ARE THE ACTIVITIES AND THINGS THAT WE DO WHILE WORKING THE LAWSUITS ACCOUNTS. WE FILED LAWSUITS LAST YEAR.
DURING THAT TIME FRAME, WE FILED ABOUT 20 LAWSUITS, DISPOSED OF 21 OF THOSE THROUGH SOME FORM OF EITHER NON SUIT DISMISSAL OR SOME REASON WHY WE ENDED UP DISCONTINUING THAT CASE AND DISPOSING OF IT. WE HAD 11 ACCOUNTS THAT WERE IN BANKRUPTCY, AND THEN I DID 74 SITE VISITS, WHICH PROBABLY THE MAJORITY OF THEM, I WOULD SAY OVER 50% WAS FOR BUSINESS PERSONAL PROPERTY, BECAUSE YOU GUYS HAVE A LOT OF ACCOUNTS. AND THEN WE HAD THREE PROPERTIES THAT WERE SET FOR SALE, AND THAT'S JUST REAL PROPERTY ACCOUNTS. SO THAT'S PRETTY LOW. WE WHICH TELLS YOU WE'RE NOT TAKING A LOT OF, OF YOUR ACCOUNTS TO SHERIFF'S SALE, BUT WE'RE TAKING JUST ENOUGH WHERE IT KIND OF SENDS A MESSAGE TO PEOPLE THAT WE ARE GOING TO WE WILL DO THAT IF WE HAVE TO. BUT AS PAM SAID, THAT'S NOT OUR GOAL. OUR GOAL IS TO GET THE MONEY IN THE IN THE TAX OFFICE, IN THE COFFERS SO THAT YOU CAN GET YOUR YOUR MONEY TO HELP KEEP YOUR CITY MOVING FORWARD. SO IN ALL OF THOSE ACTIVITIES, WE COLLECTED $685,564. AND THAT DOES INCLUDE THE BASE TAX PENALTY AND INTEREST AND OUR ATTORNEY'S FEES. SO THAT WAY YOU GUYS ARE NOT PAYING ANY ADDITIONAL FUNDS FOR US TO DO THESE ACTIVITIES TO COLLECT YOUR DELINQUENT TAX. THIS SHOWS A PICTURE OF ANDY, WHO EVERYBODY, MOSTLY EVERYBODY WHO KNOWS AT A COMMUNITY EVENT WAS THE STATE OF THE CITY LAST YEAR. I BELIEVE IT WAS. BUT WE TRY TO BE OUT IN THE IN THE COMMUNITY PARTNERING WITH YOU TO HELP KEEP US OUT IN THE COMMUNITY, OTHER THAN JUST BEING KNOWN AS TAX COLLECTORS. SO WE TRY TO COME TO ALL OF YOUR COMMUNITY EVENTS. IF PAM AND I CAN'T MAKE IT, SOMEBODY ON OUR TEAM IS GOING TO BE BE THERE AT YOUR EVENTS. YOUR CHRISTMAS TREE LIGHTING IS ALWAYS A BIG EVENT. EVERY YEAR I TRY TO COME AND IT'S TOO MUCH TRAFFIC, SO I GET DISCOURAGED AND TURN AROUND. SO THIS IS OUR
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ENTIRE TEAM, STARTING WITH BRIDGING MORENO-LOPEZ, WHO IS OUR MANAGING PARTNER FOR THE DALLAS OFFICE. PAM, WHO'S ONE OF OUR CAPITAL PARTNERS, LILIANA IS OUR OPERATIONS MANAGER. AND THEN THAT'S ME. AND THAT CONCLUDES OUR PRESENTATION. ARE THERE ANY QUESTIONS? WELL, I ALWAYS LIKE TO COMMENT WHEN YOU SPEAK, BECAUSE THE FIRST TIME YOU SAID THIS TO A GROUP, I COULDN'T BELIEVE YOU ACTUALLY WENT AND KNOCKED ON DOORS TO COLLECT.YES, IT'S MY FAVORITE THING TO DO. AND NOT BECAUSE I'M COLLECTING TAXES, BUT I. I ENJOY BECAUSE I GET TO MEET ALL KINDS OF PEOPLE. AND THEN SOMETIMES I HEAR, YOU KNOW, THEIR STORIES ABOUT WHY THEY'RE DELINQUENT AND EVERYTHING. AND SO I GIVE A LISTENING EAR AND LIKE PAM SAID, YOU KNOW, WE TRY TO SHOW EMPATHY WHEN WE NEED TO SO THAT THE PEOPLE HAVE AN OUTLET FOR WHY THEY MAY BE BEHIND OR WHATEVER. AND THEN A LOT OF IT IS ME EDUCATING THEM AND EXPLAINING THE TAX CYCLE PROCESS TO THEM, LETTING THEM KNOW THAT THE TAX OFFICE MAILS BILLS OUT EVERY OCTOBER AND THEY GIVE YOU THE JANUARY 31ST TO PAY THAT BILL. AND THEN IF YOU CAN'T GET IT PAID BY THEN, THAT'S WHEN YOU'RE GOING TO GET YOUR PENALTIES AND INTEREST AND THINGS LIKE THAT. SO I SPEND A LOT OF TIME WITH THEM EXPLAINING TO THEM HOW THE PROCESS WORKS. LOTS OF TIMES I'LL GIVE THEM A TUTORIAL ON HOW TO GO ONLINE TO THE TAX OFFICE WEBSITE AND PAY THEIR TAX BILL. AND A LOT OF THEM IS LIKE, I NEVER KNEW THAT OR I JUST DIDN'T FEEL COMFORTABLE DOING IT. SO I'LL WALK THEM THROUGH IT STEP BY STEP. SO THAT'S LIKE I SAID, THAT'S MY FAVORITE PART IS GOING OUT AND MEETING THE PEOPLE. THANK YOU FOR YOUR ENTHUSIASM. ANY OTHER QUESTIONS OR COMMENTS? RIGHT. YES, SIR. OH, I WAS JUST GOING TO SAY OBVIOUSLY. THANKS PAM AND KAREN FOR PRESENTING TODAY. IT'S REALLY, REALLY APPRECIATED.
BUT IN MY SHORT PERIOD OF TIME WORKING WITH THEM, THEY'VE BEEN REALLY HELPFUL, ESPECIALLY WHEN THERE'S SOMETHING WE HAVE TO TAKE ACTION ON. THEY DO A REALLY GOOD JOB OF EXPLAINING IT AND WALKING THROUGH WHY WE NEED TO DO IN OUR OPTIONS. SO I JUST SAY FROM A STAFF STANDPOINT, WE REALLY DO APPRECIATE THEIR HELP AND ASSISTANCE. IS IS DEFINITELY A TOUGH AND CHALLENGING PROCESS AND IT'S APPRECIATED. WE TALKED ABOUT THIS TO MAKE IT A SWEET.
I APPRECIATE YOU GUYS AS WELL. AND ALSO I HAVE TWO CANS OF POPCORN OUT IN THE CAR FOR YOU GUYS. SO. I'M GOING TO RUN OUT AND GET IT. THAT'S OUR ANNUAL POPCORN DROP OFF. AND SO I WAS JUST TRYING TO KILL TWO BIRDS WITH ONE STONE TODAY AND SAVE IT FOR LAST. WELL THANK YOU.
THANK YOU VERY MUCH. WE GOTTA FIGHT OVER THE TWO CANS. IS THAT. WELL, YOU KNOW WHAT? ACTUALLY, I HAVE A THIRD CAN. OKAY, I'M GOING TO BRING YOU THREE CANS, AND THEN YOU GUYS CAN FIGHT OVER. OKAY. WELL, THAT ACTUALLY CONCLUDES OUR PRESENTATIONS AND THE WORK
[EXECUTIVE SESSION ]
SESSION. SO WE'RE GOING TO RECESS OUR MEETING AT 603. AND ARE WE. BUT WE'RE GOING TO WE* This transcript was compiled from uncorrected Closed Captioning.