Jul 28, 2025 Community and Economic Development Corporation

NOW I HEAR YOU. OKAY. GOOD AFTERNOON. GOOD AFTERNOON. WE ARE GOING TO BEGIN. OUR

[CALL TO ORDER]

[00:00:15]

BROUGHT BY MR. MARLIN. FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE UNITED STATES. FLAG. AND TEXAS FLAG, IF YOU WILL STAND. AND STAND. JOIN ME IN PRAYER. THAT'S IN THE SPIRIT OF INVOCATION. WE INVITE THE MOST HIGH, ALMIGHTY GOD, TO HELP PRESIDE OVER THIS MEETING. WE ASK THAT YOU BLESS THE MEN, WOMEN, AND CHILDREN WHO CALL THIS COMMUNITY HOME. THANK YOU FOR YOUR COVERING KEEPING US SAFE. GOD BLESS THE MEN AND WOMEN WHO WORK FOR THIS ORGANIZATION. AND LASTLY, LORD, WE ASK YOU, BLESS THE ECONOMY OF THE CITY OF DUNCANVILLE AND HELP US CARRY OUT BUSINESS WE HAVE TONIGHT. AND WE ASK THESE BLESSINGS IN CHRIST OUR REDEEMER. AMEN. AMEN. OKAY. ALRIGHT. PLEDGE OF ALLEGIANCE TO UNITED STATES. FLAG. PLEDGE ALLEGIANCE TO THE FLAG. UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. OKAY. AND THE TEXAS PLEDGE. HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE. TEXAS. ONE DAY UNDER GOD, ONE AND INDIVISIBLE. THANK YOU, THANK YOU. OKAY, NEXT ITEM ON THE AGENDA IS CITIZENS PUBLIC FORUM. WE HAVE ANY CITIZENS COMMENTS FROM SOMEWHERE ON THIS PLANET VIA THE INTERNET? NO, SIR. NO, SIR. OKAY. OKAY. THE NEXT THING ON THE AGENDA I'D LIKE TO DO IS TO MOVE SOME ITEMS AROUND. SO. OKAY. OKAY. I WOULD LIKE TO MOVE THE EXECUTIVE SESSION. FROM WHERE IT IS TO IMMEDIATELY AFTER WE MAKE THESE CHANGES. AND I WOULD LIKE TO CHANGE 5 TO 5FT. AND MOVE 5FT TO 5FT. AND THE NEXT THING I WOULD LIKE TO DO IS TO MOVE. SIX F TO SIX EIGHT. AND EVERYTHING THAT'S LISTED UNDER SIX WERE MOVED DOWN THAT. AND THAT IS IT. SO YOU PROBABLY HAVE NOTICED THAT WE DO NOT HAVE AN ATTORNEY PHYSICALLY PRESENT WITH US, BUT WE DO HAVE A VERY GOOD ATTORNEY THAT IS ATTENDING VIA WORLD WIDE WEB. AND HE IS THE BOB HAGER OF THE CITY LAW FIRM. AND SO WHAT I'D

[7. EXECUTIVE SESSION ]

[00:05:02]

I JUST WANT TO BE READY. YEAH, THAT'S WHAT I'D LIKE TO DO. OKAY. SO YOUR INTENT IS TO GO AHEAD AND BRING AGENDA ITEM SEVEN. AND IN ACCORDANCE WITH 551.072 DELIBERATIONS OF REGARDING PROPERTY AT 227 EAST CENTER STREET. IN CONVENE THAT EXECUTIVE SESSION AS WELL AS THE FOLLOWING ONE AT 5510872 REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS REGARDING AN OFFER OF FINANCIAL OR OTHER INCENTIVES TO A BUSINESS PROSPECT. YES, SIR. YES, SIR. THAT'S WHAT I WOULD I WOULD LIKE TO DO. THANK YOU SO MUCH. YES, SIR. YEAH. WE'RE FREE TO PROCEED.

[8. RECONVENE INTO OPEN SESSION]

[2. DISCUSS AND CONSIDER APPROVAL OF THE DCEDC MINUTES FOR THE REGULAR MEETING HELD ON MAY 19, 2025, AND THE REGULAR MEETING HELD ON JUNE 23, 2025]

THE BCC MINUTES FOR THE REGULAR MEETING HELD ON MAY 19TH, 2025, AND REGULAR MEETING HELD ON JUNE 23RD, 2025. HOPEFULLY EVERYONE HAS HAD AN OPPORTUNITY TO LOOK AT THE MINUTES. ARE THERE ANY CHANGES OR CORRECTIONS TO BE NOTED? MR. CHAIRMAN, I'D MAKE A MOTION UNLESS SOMEBODY ELSE HAS ANY COMMENTS. I DON'T SEE ANYTHING FOR THE MAY 19TH THAT WE ACCEPT THE MINUTES OF THAT ONE THAT WAS IN ATTENDANCE ON THAT MEETING, EXCEPT THAT ONE. OKAY. SO IT HAS BEEN MOVED TO ACCEPT MINUTES ON 19 MAY 19TH, YOU WERE NOT HERE ON THE 20TH, RIGHT? THAT'S RIGHT. SO WE HAVE TO BREAK THEM UP. SO CHAIR HAS A MOTION TO APPROVE THE MINUTES OF MAY THE 19TH. SECONDED. SECOND, SECOND. SO. IT'S A LAYER. THANK YOU. POST NINE. YES. YES. GOTCHA. SAVAGE. YES. THOMPSON.

YES. PAYNE. HARVEY. YES. ALL RIGHT. SO IT IS. THOSE MINUTES ARE ADOPTED. 6 TO 0. FIVE FIVE.

SEVEN. OKAY. SO NOW THE CHAIR WILL ENTERTAIN A MOTION TO APPROVE THE MINUTES FROM THE REGULAR MEETING HELD ON JUNE 23RD, 2025. SO MOVED. SO MOVED. THOMPSON. IS THERE A SECOND? SECOND? SECOND. OKAY. ALL RIGHT. ANY. ZILKHA? ABSTAIN. I WAS ABSENT THAT NIGHT. SAVAGE. YES.

PAYNE. YES, HARVEY. YES. WAS. TO ABSTAIN. OKAY. ITEM THREE A ON THE AGENDA. BOARD MEMBERS REPORTS. IS ANY MEMBER OF THE BOARD HAVE ANY INFORMATION THAT THEY WOULD LIKE TO SHARE FOR THE BOARD? AND. ALL RIGHT, THAT TAKES US TO THREE B DIRECTORS REPORTS MR. VICTOR. GOOD EVENING

[3.b. DIRECTOR’S REPORTS]

[00:10:09]

[4.a. POST-EVENT BRIEFING – JULY 4TH IN DUNCANVILLE]

[00:15:01]

EVERY YEAR WE LEARN, RIGHT? AND WE ADAPT. AND SO THAT'S JUST A SNAPSHOT OF SOME OF THE INTERNAL FEEDBACK. AND LATER IN THE SLIDE WE'LL SHARE SOME OF THE COMMUNITY FEEDBACK THAT WE HAD ABOUT THE EVENT. OKAY. QUESTION COMMENT. CHIEF WE HAVE ANY ANY PROSPECTS, ANY SUSPECTS ON WHO WE KNOW WHO IT WAS. OH, OKAY. YES, SIR. WE COULD TELL BY HIS WALK. I'LL TELL YOU THAT. OH MY GOODNESS. OKAY OKAY. ALL RIGHT. NEXT SLIDES I MEAN THEY'LL THEY'LL EXPLAIN THEMSELVES I WON'T TALK OVER THEM. BUT WE GOT SOME GREAT PHOTOS CAPTURED BY THE COMMUNICATIONS AND MARKETING TEAM. RIGHT. SO ALEX AND FRANCISCO AND THEIR TEAM GOT SOME GREAT PHOTOS OF THE EVENT.

AND WE'LL JUST CLICK THROUGH THOSE. AND OUR SPONSORS FREEDOM CHEVROLET, OUR BOARD MEMBERS HAD A CHANCE TO RIDE IN SOME OF THOSE VEHICLES. AND WE WERE ABLE TO KIND OF STAGE THEM AROUND THE PARK DURING THE EVENT. OKAY, SO AGAIN, PARADE SUCCESS, RIGHT. HOPE TO BUILD UPON THAT NEXT YEAR, NEXT SERIES OF SLIDES, THE ACTUAL EVENT, THE CELEBRATION. AND THIS WAS, YOU KNOW, DEVIN'S MAP. THIS SHOWS HOW THE DIFFERENT EXHIBITS AND STAGING THROUGHOUT THE PARK. AGAIN LOOKING AT PLACER I YOU'LL SEE IN THE TOP LEFT HAND CORNER, HERE'S HOW WE'RE ABLE TO ISOLATE AND DESIGNATE RIGHT WHERE WE WANT TO PULL THE DATA. SO YOU'LL SEE THE FOOTPRINT OF ARMSTRONG PARK. YOU'LL ALSO SEE THE DATE AND THE HOUR. WHAT POPULATION WAS DOING AND ATTENDANCE WAS DOING THROUGHOUT THAT DAY. THROUGHOUT THAT PERIOD OF OUR EVENT. RIGHT. WE'RE HAPPY TO REPORT WELL OVER LAST YEAR'S BENCHMARK, JUST UNDER 13,000. RIGHT. AS ANOTHER EXAMPLE, RIGHT. NOT AT THE PARK, BUT WHAT WAS HAPPENING AT WHEATLAND PLAZA, RIGHT. WALKING DISTANCE TO THIS EVENT. SEVERAL MEMBERS OF THE COMMUNITY DECIDE TO WATCH THE FIREWORKS IN THAT LOCATION.

THIS WAS HAPPENING AT WHEATLAND PLAZA AND HOPEFULLY SOME TRANSACTIONS WAS HAPPENING THERE AS WELL. THOSE BUSINESSES WERE OPEN, RIGHT? SO ANOTHER 1.8 THOUSAND. I WANT TO ADD THAT AT 8 P.M, LET'S TALK ABOUT COMPETITION. WE, THE CITY OF CHAMPIONS. THIS IS WHAT IT LOOKED LIKE ON JULY 4TH. RIGHT. SO WE HAD A JOINT CITY COLLABORATION, DESOTO AND LANCASTER, AT THEIR COMMUNITY PARK. WE'RE SHOWING THEIR PEAK ATTENDANCE AT 9 P.M. 11.6. USING THE SAME TOOL, WE CAN CHERRY PICK AND LOOK AT ANY SITE IN THIS COMMUNITY WE WANT TO. SO THAT'S WHAT WAS HAPPENING IN THE REGION ON JULY 4TH, RIGHT? IN TERMS OF OUR VENDORS, BOTH THE MARKET AND FOOD TRUCK VENDORS HAPPY TO SAY THAT SEVEN OF THEM SOLD OUT. WE OUT, WE OUT OF RIBS OR WHATEVER THEY WERE SELLING, RIGHT? MARKET VENDORS, 13 OF THE TOTAL MARKET VENDORS WERE LOCAL DUNCANVILLE BUSINESSES. RIGHT. WE'RE PUSHING TO GROW THAT NUMBER EVERY YEAR, RIGHT? SOME OF THE EXHIBITS OR EVENTS OR ACTIVITIES. AGAIN, JUST A SNAPSHOT OF ALL THAT WAS OUT THERE ON THAT MAP A FEW SLIDES AGO. THE AMUSEMENT RIDE VENDORS, THEY WERE TRACKING THE NUMBER OF RIDES, RIGHT, THAT THEY WERE TAKING. RIGHT. AND HERE'S AN EXAMPLE OF AT 9 P.M. OR THAT PERIOD, HERE'S EVEN MORE ISOLATED WITHIN ARMSTRONG PARK WHO WAS NEAR THE AMUSEMENT RIDES SO WELL ATTENDED. ALL RIGHT, MORE INSIGHTS. NOW WE'RE GOING TO START GETTING INTO SOME OF THE COMMUNITY FEEDBACK. KEEP ADDING NEW THINGS, ENJOY THE PHOTO OPS, THE FIREWORKS, OBVIOUSLY THE SPLASH PAD ON THE HOT EVENING. INTERNALLY, WE NEED TO GROW OUR VOLUNTEER BASE, RIGHT? IT'S A HEAVY LIFT ON THE ORGANIZATION. IT'S LIKE ALL HANDS ON DECK. VERY FEW DEPARTMENTS IN THIS ORGANIZATION NOT INVOLVED IN JULY 4TH. SO WE WAS TRYING TO FIGURE OUT HOW CAN IT BE LESS A BURDEN ON, YOU KNOW, THE DEPARTMENTS, PUBLIC SAFETY PARKS, OUR TEAM STREETS, ETC. AND WE THINK THE OPPORTUNITY TO ADD MORE VOLUNTEERS MIGHT HELP IN THAT EFFORT OR ALSO HELP IN TERMS OF OUR LABOR COSTS AS WELL. TIP REQUIREMENTS. THIS IS SOMETHING THAT WE'RE RIDING AROUND ON CARTS, AND WE HAD SOME PERIODS OF RAIN AND WIND DURING THE EVENT. AND SO JUST AGAIN, LESSONS LEARNED ABOUT TENT REQUIREMENTS AND MORE. MORE

[00:20:05]

THIS EVENT BENEFITS THE COMMUNITY BECAUSE IT BRINGS EVERYONE TOGETHER FROM ALL WALKS OF LIFE. ALL DIFFERENT SECTIONS OF DUNCANVILLE, ALL DIFFERENT KIND OF FAMILIES AND BACKGROUNDS. THEY ALL COME TOGETHER TO HAVE A GOOD TIME. IT'S PRETTY IMPRESSIVE, I LIKE THAT. I REALLY LIKE ALL THE VENDORS THAT ARE OUT HERE. WE'RE HAVING A GOOD TIME. THEY HAVE GREAT MUSIC. IT'S GOOD FOR YOUR KIDS. THE WHOLE FAMILY CAN ENJOY IT. IT'S A GOOD TIME FOR EVERYBODY. ALL RIGHT NEXT TO YOU. YOU HEAR THAT THERE. OKAY. AGAIN I MENTIONED EARLIER GRAB SOME OF THE FEEDBACK FROM OUR SOCIAL PAGES AND PUT TOGETHER THIS GRAPHIC. AGAIN, JUST SOME REAL TIME FEEDBACK FROM PEOPLE WHO HAD A CHANCE TO ATTEND THE EVENT. LET'S SEE. OKAY. ANY QUESTIONS ABOUT WHAT WE'VE JUST SEEN AND HEARD? SIR? I JUST THINK DEVIN DID A GREAT JOB BRINGING IT TOGETHER. SHE GOT HIT WITH THAT RAIN DURING THE MIDDLE OF THE DAY, WHICH YOU KNOW, HEY, THAT'S GOING TO BE WHAT IT'S GOING TO BE. I WANT TO APPLAUD THIS. VOLUNTEERS WITH CITIZENS ON PATROL AND ALL THOSE FOLKS THAT CAME OUT TO VOLUNTEER AND THEIR TIME JUST TO FOR PUBLIC SAFETY AND DIRECT PEOPLE. YOU KNOW, THAT'S A HUGE COMMITMENT THAT THESE FOLKS DO PUT IN. AND I WANT TO APPLAUD THEM FOR THEIR TIME AND SERVICE. AND, YOU KNOW, THE OTHER THOUGHT I HAD WHEN I LEFT, I THOUGHT IT WAS A GREAT EVENT. IS THERE A WAY WE COULD DO ANOTHER EVENT THE NEXT NIGHT? WE'VE GOT THE INFRASTRUCTURE IN PLACE, THE FENCING AND EVERYTHING. I DON'T KNOW IF STAFF HAS THE BANDWIDTH FOR THE SECURITY TO DO TWO NIGHTS, BUT IF STAFFING, SECURITY, STAFFING WOULD ALLOW AND WE'VE GOT SOMETHING MAYBE FOR THE NEXT NIGHT IF DEPENDING ON WHEN THE FOURTH IS NEXT YEAR OR THE DAY BEFORE, YOU KNOW, MAYBE USE THAT INFRASTRUCTURE MORE THAN ONE NIGHT BECAUSE THAT'S A LOT OF FIXED COSTS THAT WE, YOU KNOW, ABSORB IN THAT ONE NIGHT. MAYBE WE CAN SPREAD IT OUT OVER TWO OR GET A PROMOTER TO JOIN IN AND SPLIT SOME OF THOSE COSTS WITH US. SO BUT GREAT EVENT. OKAY. THANK YOU. OKAY. ANY OTHER QUESTIONS OR COMMENTS. ALL RIGHT. SO THAT TAKES US TO PUBLIC HEARINGS. AND THE NEXT ITEM ON THE AGENDA IS.

[5.b. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-7-24 APPROVING A POLICE DEPARTMENT FUNDING REQUEST AND AUTHORIZE THE PRESIDENT TO EXECUTE THE NECESSARY DOCUMENTS.]

[00:25:02]

POLICING, ESSENTIALLY, IS WHAT WE'RE DOING. IT'S STRATEGIC LOCATION, BUT IT'S A CRIME

[00:30:04]

ANY, ANY. ANY QUESTIONS OR COMMENTS FROM THE BOARD? YEAH, I HAVE SOME THINGS THAT I WANT TO MAKE SURE THAT WE DO AS THE BOARD CONSIDERS THIS. AND I'LL ASK CHIEF STOGNER, DO YOU HAVE AN ALLOCATION OF THE MONEY THAT YOU'RE SEEKING TO REQUEST FROM THE BOARD FOR THESE ACTIVITIES? HAVE YOU DONE WHAT I CALL ATTRIBUTION OF THAT $600,000? YES. SO IF I CAN IF I CAN JUST CHIME IN REAL QUICK. SO BASICALLY, YOU KNOW, WE'RE TALKING ABOUT $600,000 TOTAL.

BUT AS YOU CAN SEE THERE ON THE TOP LEFT, 242,000 GOES BACK TO INDIRECT COSTS FOR THE CITY. AND THOSE ARE THINGS THAT WE'VE DONE IN THE PAST. SO THAT'S, YOU KNOW, PURCHASING THAT'S AIR.

THAT'S IT. YOU KNOW THOSE THOSE TYPES OF FUNCTIONS. SO REALLY FOR THE POLICE DEPARTMENT, IT'S THE $358,000 THAT WOULD HELP SUPPORT, YOU KNOW, THE CRIME FIGHTING INITIATIVES THAT THAT CHIEF SPOKE ABOUT JUST NOW, THE STEPPED UP PATROLS IN SOME OF THOSE COMMERCIAL AREAS, ALONG WITH THE CORRESPONDING, YOU KNOW, EQUIPMENT AND, YOU KNOW, SOME OF THE SUPPORTING DATA THAT THAT WAS PROVIDED THAT THAT POLICE DEPARTMENT HELPED PUT TOGETHER LAST WEEK. YOU KNOW, IT CLEARLY SHOWS THOSE TRENDS, YOU KNOW, OF THE OF THE CRIME THAT WE'RE DEALING WITH IN THOSE COMMERCIAL AREAS. AND EVEN THOUGH AROUND THE CITY WE'VE SEEN, YOU KNOW, SOME REDUCTIONS IN CRIME IN COMMERCIAL AREAS, WE'RE STILL SEEING INCREASES, ESPECIALLY AS IT RELATES TO MOTOR VEHICLE BURGLARIES AND THEFTS. SO. DID I BELIEVE IN THAT PACKET? I THINK YOU HAD ALL THE THOSE MAPS AND SO AND I WANT TO CLEAR THIS. SO THIS WOULD HAVE BEEN YOU KNOW THIS WASN'T IN THE ORIGINAL PACKET. WE SENT ANOTHER ATTACHMENT FOR THIS SPECIFIC ITEM ON FRIDAY. RIGHT.

AND IT INCLUDED THE STATISTICS, THE CRIME HEAT MAPS THAT THAT CHIEF AND MARK ARE BOTH REFERENCING. SO IF YOU'RE LOOKING FOR THAT, THAT'S THERE'LL BE A STANDALONE SUBMISSION TO THE BOARD THAT INCLUDES THOSE DOCUMENTS HE'S REFERENCING. BECAUSE AT THE END OF THE DAY, IF THIS IS RENEWED, YOU HAVE TO HAVE A WAY TO EVALUATE WHETHER THE MONEY WAS APPROPRIATELY USED. AND THEN YOU CREATE A HISTORY AND IT WOULD PRECLUDE US FROM HAVING TO GENERATE THAT. MAYBE EVERY YEAR, AS THE CHIEF WOULD COME AND GIVE YOU A REPORT ON HOW YOUR MONEY HAS BEEN SPENT. HE'S BEEN THIS PROJECT. TONY, HEY, THIS IS PATRICK HARVIE. COULD ONE OF THE

[00:35:01]

FUNDS USED FOR THESE KINDS OF ACTIVITIES. SO MAYBE THE WAY FALL WOULD, WOULD BE TO HAVE AN ASSOCIATION STAFF AND POLICE TO WORK OUT A SET OF PERFORMANCE MEASURES. YES. YES SIR, YES SIR.

THAT'S WHAT I'M THAT, YOU KNOW, SINCE IT'S THE FIRST TIME WE'VE CONSIDERED IT, IT'S KIND OF AN AMORPHOUS THING, BUT AS, AS CHIEF HAS INDICATED IN HIS PUBLIC SAFETY FUNDING REQUEST THAT YOU HAVE UP ON THE SCREEN RIGHT NOW, AS YOU KNOW, USE OF TECHNOLOGY, IF WE'RE PURCHASING CRIME PREVENTION TECHNOLOGY, HOW MUCH THAT'S COSTING US THAT? IT'S OBVIOUSLY CENTRAL FOCUSED ON COMMERCIAL AREAS OF TOWN WHERE THERE'S ACTIVITY THAT THAT KIND OF TECHNOLOGY WOULD BE HELPFUL. AND HE'S MENTIONED DRONES. AND SO ALL THOSE THINGS SO THAT WE APPROPRIATELY FUND THOSE THINGS SO THEY FALL WITHIN THE ACT. OKAY. THANK YOU SO MUCH. ANY QUESTIONS FROM OTHER MEMBERS OF THE BOARD? JUST JUST SOMETHING TO ADD REAL QUICK. SO YOU KNOW, THE POLICE UNITS THEY AND WE JUST TALKED ABOUT THIS POLICE UNITS HAVE WHAT'S CALLED AVL TECHNOLOGY THE VEHICLE LOCATOR TECHNOLOGY. AND SO THAT'S THAT'S SOMETHING TO WHERE WE CAN PULL REPORTS. AND YOU KNOW, ESPECIALLY AS AS YOU HAVE THE COMMERCIAL AREA PATROLS THAT ARE THAT ARE UNDERWAY, YOU KNOW, WE CAN PULL THOSE DATA POINTS AND BE ABLE TO CLEARLY SHOW, YOU KNOW, THE, THE, THE LAW ENFORCEMENT ACTIVITY IN THOSE IN THOSE COMMERCIAL CORRIDORS BY JUST RELYING ON THE AVL DATA AND THE CORRESPONDING OFFICERS THAT WERE IN THE VEHICLE AND BE ABLE TO, YOU KNOW, ACCUMULATE THOSE COSTS PRETTY, PRETTY EASILY. OKAY. MR. ZILKA, YEAH, A COUPLE THINGS FOR MR. DIRECTOR PEREIRA IS IN OUR TOTAL BUDGET. IF WE WERE TO ALLOCATE THE FULL 600,000, CAN YOU GIVE US SOME SUMMARY OF HOW THAT AFFECTS OUR BUDGET AND WHAT WHAT WE HAVE REMAINING AND WHAT VERSUS OUR CURRENT BALANCE? YES, WE HAVE A SUMMARY OF THAT. THAT'S LATER ON IN THE EVENING. AND MR. GOFF HAS SPENT AN IMMENSE AMOUNT OF TIME LOOKING AT THE BUDGET AND MAKING THOSE ADJUSTMENTS. SO WE CAN DISCUSS THAT LATER THIS EVENING. SO IF THAT'S IF YOU'RE LOOKING FOR A VOTE, I KIND OF NEED THAT INFORMATION TO MAKE A GOOD VOTE DECISION. WHETHER WE TABLE THIS OR WHETHER WE VOTE YES OR NO.

WELL, BASED ON MY UNDERSTANDING OF WHAT OF THE GUIDANCE THAT MR. HAGER IS PROVIDING. MR. HAGER, PLEASE CORRECT ME IF I'M WRONG. WE NEED TO GO BACK TO THE DRAWING BOARD TO CREATE A PROGRAM THAT MEETS THE CRITERIA FOR THE FUNDING. MR. HAGER, IT WAS MY UNDERSTANDING, CORRECT? YEAH. I'M. I MEAN, IT'S KIND OF IT'S CHICKEN OR THE EGG KIND OF THING. I THINK THAT THE BIGGEST THING IS AND YOU COULD DO IT IN TRANCHES. I KNOW THAT CITY IS LOOKING AT THIS REQUEST AND FIGURING WHETHER THAT MONEY IS AVAILABLE TO THEM AS THEY PREPARE THEIR BUDGET, AND AS YOU PREPARE YOUR BUDGET AT SOME POINT IN TIME, BOTH OF YOU, BOTH THE CITY AND THE BOARD HAVE TO APPROVE THEIR BUDGETS. AND YOU COULD ALLOCATE SOME OF IT NOW, SOME OF IT LATER. AS Y'ALL DEEM

[00:40:06]

BUT JUST OFF THE TOP OF MY HEAD, ONE OF THE MOST EFFECTIVE WAYS TO DETERMINE WHETHER OR NOT THE ALLOCATION IS SUCCESSFUL IS BASICALLY THE NUMBER OF CRIMES. AND HOPEFULLY AND THAT IN THAT'S NOT AN INACCURATE STATEMENT, BUT HOPEFULLY ALL THE CRIMES GO AWAY. NOW HOW DO YOU MEASURE THAT? THAT WOULD BE SUCCESSFUL. AND SO IF YOU CONTINUE WITH THESE PROGRAMS THAT CHIEF HAS SUGGESTED TO YOU, THE FACT THAT CRIMES BEING REDUCED BECAUSE OF THE INCREASED ACTIVITY AND THE INCREASED ACTIVITY WAS SUPPORTED BY EDC FUNDS, THEN THAT WOULD BE A CORRECT MEASURE. SO I DON'T DISAGREE WITH WHAT YOU'VE SAID. OKAY. ANY ANY OTHER QUESTIONS, IF I MAY, I WAS GOING TO SAY IN RESPONSE TO. MR. ZAILCKAS QUESTION. WE THE PROPOSED BUDGET ASSUMPTIONS INCLUDES THE REQUESTS THAT ARE BEFORE YOU TONIGHT ON THE AGENDA, INCLUDING THIS ITEM, SUBSEQUENT PUBLIC HEARING ITEMS RELATED TO THE BUDGET. IN TERMS OF IMPACT. IT'S ASSUMPTION IS IT'S INCLUDED IN THE PROPOSED BUDGET. AND I WOULD THINK WE'D BE ABLE TO DELAY THE VOTE UNTIL WE'VE GOTTEN THROUGH ALL OF THE ALL OF THE INFORMATION. AND THEN AT THE END, WE CAN GO BACK TO EACH ITEM AND SAY, OKAY, DO WE WANT TO DO THIS? DO WE WANT TO DO THAT? THAT'S ALL I'M SAYING. WILL THAT WORK? YES. OKAY. ALL RIGHT. SO. GO AHEAD. NO, YOU YOU CAN GO AHEAD AND HOLD THE PUBLIC HEARING ON IT. YOU KNOW WHAT THE ASK IS? YOU KNOW, BASICALLY WHAT INFORMATION THAT THEY BROUGHT TO YOU TONIGHT AND WHAT THEY'RE ASKING FOR IT, THEY THINK IS, I WOULD ASSUME THAT BOTH THE CHIEF AND THE CITY MANAGER'S OFFICE THINK THAT THAT REQUEST IS ROBUST ENOUGH TO HELP OFFSET SOME OF THE COST OF CRIME SUPPRESSION AND PREVENTION IN OUR COMMERCIAL AREA. AND THEN

[00:45:08]

OKAY. YEAH, I THINK THAT'S HOW WE MOVE FORWARD. OKAY. SO ANY OTHER QUESTIONS ABOUT THE POLICE DEPARTMENT FUNDING REQUEST? OKAY. SILENCE MEANS NOTHING. PRESIDENT. OR IS THERE ANYONE THAT WANTS TO SPEAK ON THIS ITEM? YES. WE HAVE A MEMBER OF THE PUBLIC WHO WANTS TO SPEAK ON THE ITEM. SO STATE YOUR NAME AND ADDRESS FOR THE PUBLIC AND YOU HAVE THREE MINUTES, THREE MINUTES, 202 MINUTES, TWO MINUTES. OKAY. PATRICIA EBERT 115 SOUTH GREENSTONE. EXCUSE ME.

I STRONGLY SUPPORT THIS REQUEST AND I MY CONCERN IS THE LAST CITY MEETING THAT I HEARD OUR CURRENT BUDGET BEING DISCUSSED WAS THE JULY 15TH AUDIT MEETING. AND IN THAT MEETING, MAYOR CONTRERAS DID ASK THAT THE BUDGET ADMINISTRATOR CLARIFY THAT WE HAVE A BUDGET DEFICIT BECAUSE HE WANTED THE CITIZEN MEMBERS TO HEAR IT FROM IN A CITY MEETING RATHER THAN FROM THE PUBLIC. AND THE NUMBER I'M HEARING IS THAT WE HAVE A BUDGET DEFICIT RIGHT NOW OF ABOUT 4 MILLION AND MAYBE COUNTING. AND SO MY CONCERN IS, AND I'M HEARING THAT THIS COULD BE A 2026 BUDGET ITEM. BUT MY CONCERN IS, I DON'T KNOW, I HAVEN'T HEARD HOW WE'RE GOING TO MAKE UPS FROM JULY 15TH TO NOW, JULY 28TH, A $4 MILLION DEFICIT. THANK YOU. OKAY. ANY ANYONE ELSE WANT TO SPEAK FOR OR AGAINST THIS ITEM? THANK YOU. OKAY. SO. IN PROCEEDING NOW, DO WE JUST.

CLOSE HAVE YOU CLOSE THE PUBLIC HEARING AND THEN MOVE CONSIDERATION OF THIS RESOLUTION. SO AFTER YOUR BUDGET ITEM OKAY. SO WE WILL CLOSE THE PUBLIC HEARING AT 725. AND WE WILL DEFER CONSIDERATION OF THIS ITEM UNTIL WE HAVE GONE THROUGH ALL THE PUBLIC HEARINGS AS

[5.a. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-07-23 APPROVING A SIGN GRANT TO TAKE OUT BURGERS LOCATED AT 795 W. WHEATLAND ROAD, DUNCANVILLE, TX, AND AUTHORIZE THE PRESIDENT TO EXECUTE THE NECESSARY DOCUMENTS.]

THANK YOU. SO WE WILL CLOSE THE PUBLIC HEARING ON THIS ONE. NO, THERE WAS NO PUBLIC HEARING. OH REOPEN IT OKAY. THIS ONE, YOU DON'T EVEN HAVE TO WORRY ABOUT IT BECAUSE WE'LL HAVE TO RE NOTICE IT ON UNLESS WE HAVE A DATE. CERTAIN. MR. PRESIDENT. SO I'LL, I'LL DEFER TO VICTOR IF WE'RE GOING TO REPUBLISH WHATEVER NOTICE I DON'T THINK THERE'S ANY SPECIAL NOTICE REQUIREMENT OTHER THAN THE MEETING AGENDA. NO. OUR GOAL AT THIS TIME IS TO PRESENT AT THE NEXT REGULARLY SCHEDULED MEETING. WHICH IS AUGUST 25TH. AUGUST 25TH. OKAY. JUST FYI, AS OF SEPTEMBER 1ST, YOU HAVE TO GIVE THREE BUSINESS DAYS NOTICE AFTER AUGUST. ANYHOW, THAT'S A

[00:50:06]

OKAY. MOTION TO TABLE OR NO. NO MOTIONS NECESSARY. THANK YOU. OKAY. SO THIS BRINGS US TO SEE

[5.c. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-6-19 APPROVING A BEAUTFICIATION GRANT TO THE PARKS AND RECREATION DEPARTMENT AND AUTHORIZE THE PRESIDENT TO EXECUTE ANY NECESSARY DOCUMENTS.]

OKAY. IS THERE ANY MEMBER OF THE PUBLIC WHO WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM. WE HAVE A MEMBER OF THE PUBLIC COME UP. WHAT? WE HAVE TO OPEN THE PUBLIC. OKAY. Y'ALL KEEP ME ON ROBERT'S RULES OF ORDER. THANK YOU. OKAY. I'M SO SORRY. THAT'S OKAY. ALL RIGHT, SO NOW WE'RE GOING TO OPEN THE PUBLIC HEARING FOR THIS ITEM AT 7:30 P.M. ALL RIGHT. SO NOW, IS THERE ANY MEMBER OF THE PUBLIC. YES. STATE YOUR NAME AND ADDRESS FOR THE RECORD. YES. PATRICIA EBERT 115 SOUTH GREENSTONE. I'M HERE TO TELL YOU THAT AS THE LIAISON FOR THE DUNCANVILLE BEAUTIFUL, MR. AGEE CAN VERIFY TESTIFY TO THIS. THEY PUT ON THE MOST MARVELOUS COMMUNITY PROGRAMS. I GO TO THEM. I WAS THERE LAST SATURDAY. THEY GET TOP NOTCH PREMIER PRESENTERS. THEY ARE MARVELOUS PROGRAMS. WE I JUST I'VE SAID THIS BEFORE. I'VE SAID THIS TO MR. AGEE. THE PROGRAMS OUGHT TO BE HELD AT DUNCANVILLE HIGH AUDITORIUM. THAT'S HOW MANY PEOPLE WE SHOULD HAVE. SO I SUPPORT ALL THE BEAUTIFICATION. ALL YOU HAVE TO DO IS DROP BY MY YARD. SEE, I SPEND MONEY ON PLANTS. OKAY? OKAY. SO I'M ALL FOR THIS. WE JUST HAVE TO PAY FOR IT, THAT'S ALL. OKAY. SO

[00:55:04]

SO THAT'S GOING TO BE THE LARGEST PORTION OF WHY WE'RE REQUESTING MORE MONEY THIS YEAR IS MAINLY THE LANDSCAPE. AND MOWING IS REALLY TAKING EVERYBODY BY STORM. I THINK CEDAR HILL JUST WENT TO A $1.3 MILLION BUDGET. OURS TOTAL 1.2 MILLION. SO EVERYBODY'S SEEING THAT KIND OF COST INCREASE AS FAR AS LANDSCAPE MAINTENANCE. OKAY. ANY OTHER QUESTIONS OKAY.

[5.d. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-6-21 APPROVING THE FY 2026 ECONOMIC DEVELOPMENT BUDGET AND AUTHORIZE THE PRESIDENT TO EXECUTE ANY NECESSARY DOCUMENTS.]

CONTINUING WITH THE PUBLIC HEARING. ALL RIGHT. SO INCLUDED IN YOUR PACKET, WE INCLUDED THE BUDGET DETAIL FROM OUR MUNICIPAL FINANCE SYSTEM, AS WELL AS A SUMMARY OF THE BUDGET BROKEN DOWN BY FUND. RIGHT. AND SO SOME OF THAT WILL BE AGAIN CARRYOVER IN THIS SLIDE PRESENTATION. SO WE'LL START WITH THE REVENUE. AND WORKING WITH THE FINANCE STAFF. YOU KNOW ESSENTIALLY OUR BUDGET REVENUE IS BASED ON THE FORECAST OF SALES TAX THAT WILL BE COLLECTED IN THE UPCOMING FISCAL YEAR WITH A LITTLE BIT OF INTEREST AND MISCELLANEOUS REVENUE BAKED INTO THAT. SO IN TOTAL, WE'RE ANTICIPATING REVENUE AVAILABLE FOR THE FISCAL YEAR AT $3.5 MILLION. YOU'LL NOTE THAT THE PROPOSED BUDGET, BEFORE YOU CONTEMPLATES A SURPLUS IN THE OPERATION OF THE BUDGET AT A LITTLE OVER $109,000. AND THEN TO THE RIGHT, WE SEE HOW THE VARIOUS FUNDS ARE BROKEN OUT. AND AS MENTIONED EARLIER, THIS PROPOSED BUDGET ACCOUNTS FOR THE FUNDING REQUESTS THAT WERE PART OF THE EARLIER PUBLIC HEARING ITEMS. TONIGHT, I WOULD SAY ECONOMIC DEVELOPMENT ADMINISTRATION, INCLUDING IN THAT FUND, IS BOTH PERSONNEL COSTS, PROFESSIONAL SERVICES. SO EXAMPLE WOULD BE OUR LEGAL FEES, OUR MARKETING SOFTWARE, ETC. DEVELOPMENT CENTERS. WE'LL SEE A BREAKDOWN OF THAT CATEGORICALLY. AND THEN EARLIER TONIGHT AGAIN WE HAVE REQUESTS FOR A TOTAL OF $600,000 FOR TRANSFERS TO THE GENERAL FUND. THAT'S JUST THE ACCOUNTING LABEL RIGHT. THAT YOU'LL SEE IF YOU WERE LOGGED IN TO MUNIS AND HOW IT ACTUALLY UNFOLDS. BUT IT'S REPRESENTATIVE OF THAT INDIRECT COST APPLY TO OUR DEPARTMENT AND THEN THE PUBLIC SAFETY FUNDING REQUEST THAT'S STILL UNDER CONSIDERATION. SPECIAL EVENTS. AGAIN, THINK OF

[01:00:06]

[01:05:02]

AND WE JUST NEED TO BE ABLE TO HAVE SOMETHING TO USE. CURRENTLY, WE'VE BEEN USING OUR OWN PERSONAL VEHICLES TO CONDUCT BUSINESS VISITS. WE HAVE BEEN USING A VEHICLE FROM TIME TO TIME FOR ADMINISTRATION, SO LONG AS THE VEHICLE IS AVAILABLE. THIS TIME AROUND, WHAT WE THOUGHT WE'D DO IS AS OPPOSED TO PURCHASE A VEHICLE THAT MAY NOT GET AS MUCH USE AS OTHER VEHICLES IN THE IN THE FLEET, WE THOUGHT THAT MAYBE THE BEST IDEA WAS TO LEASE A VEHICLE. THAT WAY WE DON'T HAVE TO WORRY ABOUT THE MAINTENANCE, THE EVERYTHING THAT'S ASSOCIATED WITH PURCHASING THE VEHICLE, AND THEN AND BY GOING THE LEASED ROUTE, WE CAN ALSO BE IN A POSITION WHERE WE CAN SUPPORT THE LOCAL BUSINESS, MEANING FREEDOM, JEEP, CHRYSLER, ETC. WE CAN LEASE THE VEHICLE FROM A LOCAL ESTABLISHMENT AND CONTINUE TO FOSTER THAT LOCAL RELATIONSHIP, BUT AT THE SAME TOKEN, MEET THE NEEDS OF THE DEPARTMENT AND THE FREQUENCY OF THE BUSINESS VISITS, THE ATTENDANCE OF CONFERENCES, ETC. SO THAT'S WHY WE PUT THAT DOLLAR AMOUNT IN THERE TO PURSUE SOMETHING A LITTLE BIT DIFFERENT FROM WHERE WE HAD PREVIOUSLY PROPOSED TO OUTRIGHT PURCHASE A VEHICLE TO, IN THIS CASE, LEASE A VEHICLE THAT PROVIDED US A LITTLE BIT MORE FLEXIBILITY. BUT AT THE SAME TOKEN, IT WAS OUR HOPE THAT IT WOULD ADDRESS SOME OF THE CONCERNS ABOUT MAINTENANCE AND LICENSING, ETC. AND THAT'S WHY WE PUT A DOLLAR AMOUNT IN THERE AS AS A PLACEHOLDER AS OPPOSED TO THE FULL PURCHASE AMOUNT. PREVIOUSLY, THERE WAS $100,000 IN THE BUDGET THAT HAD BEEN ALLOCATED FOR A VEHICLE PURCHASE. AND IF MEMORY SERVES CORRECT, SERVES ME CORRECTLY. THE VEHICLE THAT WE HAD BROUGHT TO THE BOARD AND ULTIMATELY TO CITY COUNCIL WAS A VEHICLE WITH A PRICE TAG OF $56,000. THAT IT WAS. IT WAS UNDER BUDGET, BUT STILL, THAT HAD SOME CONCERNS ABOUT JUST THE LOGISTICS OF MAINTENANCE, ETC. AND WE JUST THOUGHT THAT IT MIGHT BE BEST TO GO IN A SLIGHTLY DIFFERENT DIRECTION, BUT ALSO USE THIS AS AN OPPORTUNITY TO SUPPORT A LOCAL ESTABLISHMENT. DIRECTOR, IF I MAY ADD, FOR THE BOARD, IF

[01:10:01]

YES. OKAY. ANY QUESTIONS SIR? OKAY. THE CITY HAS A FLEET OF VEHICLES. HAVE WE THOUGHT ABOUT TAGGING ON TO THEIR PROGRAM AND GETTING A CAR ALLOCATED TO THE DEPARTMENT? AND COULD UTILIZE THE SAME MAINTENANCE THAT THEY CURRENTLY MAY HAVE A CONTRACT WITH? YES, WE HAVE EXPLORED THAT OPTION. BUT THEN THE QUESTION, AT LEAST AT THE CITY COUNCIL LEVEL, WAS RAISED ABOUT THE FREQUENCY, THE HOW OFTEN THE VEHICLE WOULD BE USED. AND BACK THEN WE DIDN'T HAVE THE BUSINESS RETENTION PROGRAM THAT WE PROPOSED. AND TALKING ABOUT CONDUCTING AS MANY BUSINESS VISITS ON A MONTHLY AND A REGULAR BASIS. SO NOW WE HAVE THAT THAT WE CAN MAKE THE CASE OF THE NEED FOR AND THE USE THE FREQUENCY OF THE USE OF THAT VEHICLE IS SOMETHING LIKE THAT, SOMETHING THAT WE CAN CONTINUE TO EXPLORE. YES. THE OTHER PART, HONESTLY, WAS THAT WE DIDN'T WANT TO USE A LARGE DOLLAR AMOUNT IN PURCHASING A VEHICLE WHEN WE COULD POTENTIALLY USE THAT SAME MONEY FOR INCENTIVES AND REALLY GROW THAT MONEY, AS OPPOSED TO, AS SOME WOULD SAY, PUT MONEY INTO A DEPRECIATING ASSET. CAN YOU REFRESH MY MEMORY? WHERE DOES THE INSURANCE COME FROM? THAT'S WHERE A CORPORATION, MY UNDERSTANDING IS COME FROM THE HTML. SO WE PAY HTML FOR THE INSURANCE. SO WE'D HAVE TO PAY FOR THE FULL YEAR. ESSENTIALLY THE IF WE HAVE THE LEASE FOR A FULL YEAR. MR. CAN YOU HELP US OUT WITH THAT ONE? WELL, THE IF IT'S. LEASED NET ASSET, WOULD SHOW AS A CITY ASSET TECHNICALLY, IF IT'S COVERED UNDER INSURANCE, THE OR THE RISK POOL PROPERTY AND ALL THE WAY UP TO DO IS DECLARE IT AND MAKE SURE IT'S USED FOR A PUBLIC PURPOSE. AND IF IT'S BEING USED FOR THE PUBLIC PURPOSE, IT'S COVERED IN THE OVERALL PREMIUM OR CONTRIBUTION. IN THE CASE OF THE RISK POOL. SO I WOULD ASSUME THAT STAFF HAS MADE AN ALLOCATION OF ITS PROPORTIONATE SHARE OF THAT. NUMBER THAT THEY'VE PROVIDED TO YOU AS A CONTRIBUTION UNDER THE ECONOMIC DEVELOPMENT ADMINISTRATION. MR. HAGER, I'M SO SORRY. FROM A RISK MANAGEMENT STANDPOINT, AND FORGIVE ME, I'M SHARING MY EXPERIENCE WITH COMMUNITIES THAT I DEALT WITH BACK IN ILLINOIS. IS WAS THE SAME APPLY HERE IN THE STATE OF TEXAS? I MEAN, IF THERE'S AN ACCIDENT THAT OCCURS IN CITY EMPLOYEES, WHICH ALL OF YOU ARE

[01:15:01]

TECHNICALLY, Y'ALL ARE CITY EMPLOYEES, AND THAT'S WHAT'S COVERED UNDER THE GENERAL DEVELOPMENT ADMIN. AND SO SINCE YOU'RE A CITY EMPLOYEE, THE CITY WOULD BE RESPONSIBLE NOT TO DECEIVE YOU FROM THE SENSE OF BEST PRACTICES. COMMUNITIES KIND OF MORE ALONG THE LINES OF HAVING CITY EMPLOYEES USE CITY VEHICLES TO CONDUCT CITY BUSINESS AND KIND OF AS MUCH AS, AS BEST AS POSSIBLE, TRY TO HAVE DO AWAY WITH. AND YET THE ANSWER WOULD BE YES. AND BECAUSE OTHERWISE YOUR PERSONAL VEHICLE INSURANCE MIGHT COME INTO PLAY AS WELL. SO IT'S BETTER TO JUST HAVE THE EMPLOYEES OPERATING THE CITY OWNED VEHICLE OR A CITY SPONSORED VEHICLE IN LIEU OF USING YOUR OWN. WAS THE FACT YOUR OWN VEHICLES THEN OUT OF COMMISSION? SO HOW ARE YOU GOING TO GET TO WORK? OKAY, ANY OTHER QUESTIONS? DO YOU LIKE THE POLICE CHIEF USING HIS HIS PERSONAL VEHICLE TO CONDUCT PATROL WOULDN'T DO THAT. SO I WOULDN'T THINK HE WOULD DO THAT FOR OTHER CITY FUNCTIONS AS WELL. SIR. QUESTION UNDER THE LEASE PROGRAM, WOULD. THE WOULD THE RENTAL COMPANY, I GUESS, HANDLE ALL THE VEHICLE MAINTENANCE CHANGES? ALL ROUTINE VEHICLE MAINTENANCE WOULD BE COVERED AS PART OF THE LEASE TERMS. OKAY. AND IN THIS CASE, WE'RE HOPING TO AT LEAST THE VEHICLE FROM FREEDOM, AN ESTABLISHMENT IN THE COMMUNITY.

WHO WOULD MANAGE THAT? THE MANAGER OF THE NEGOTIATIONS OF THE LEASE TERMS OR THE MANAGEMENT OR JUST THE OVERSEEING THE MAINTENANCE, THE DEPARTMENT WOULD. BUT AT THE END OF THE DAY, IT'S ULTIMATELY A CITY VEHICLE, AND WE WOULD COORDINATE THAT WITH WITH OUR FLEET MAINTENANCE. BUT AGAIN, THE RESPONSIBILITY, THE THOUGHT WAS THAT THE RESPONSIBILITY OF MAINTAINING THAT VEHICLE WOULD NOT FALL ON ANY OF THE CITY EMPLOYEES. IF ANYTHING, THERE MIGHT BE JUST THE COORDINATION OF THE MAINTENANCE OF THAT VEHICLE WITH THE CITY EMPLOYEE AND THE DEALERSHIP. SO SOMEBODY IN THE DEPARTMENT IS GOING TO TAKE THE CAR TO GET THE OIL TANKS. YES. I'M SORRY. YEAH. WHO'S WHO'S GOING TO TAKE THE CAR? WE COULD DO THAT AND WE CAN HAVE IT. WHO'S GOING TO TAKE THE CAR TO GET THE OIL TANK? WELL, WE COULD TAKE THE IT'S GOING TO TAKE THE CAR TO GET IT DONE. I'LL DO IT. YOU TAKE THE CAR, I, WE WOULD TAKE THE CAR TO GET OIL CHANGE WASH, BUT WE WOULD ALSO USE THAT AS AN OPPORTUNITY TO CONDUCT A BUSINESS VISIT AND A CHECK IN. I WILL ADD ALSO, IN ADDITION TO THE BUSINESS RETENTION VISITS, THE IDEA IS THAT WE WOULD USE THIS VEHICLE. SO WHEN WE ARE COURTING DEVELOPERS, WHICH HAS BEEN DONE ALREADY SEVERAL TIMES THIS YEAR, THAT THIS VEHICLE WOULD ALSO BE USED. BECAUSE THE OTHER THING IS, WITH CURRENT CITY FLEET, WE CAN'T GUARANTEE THE CONDITION. WE DON'T KNOW. IT WOULD TAKE TIME FOR STAFF TO GO AND HAVE TO TAKE IT TO THE CAR WASH, GET IT CLEANED OUT. IF IT'S EVEN THE CONDITION THAT WE WOULD WANT TO COURT A DEVELOPER IN. SO THIS WOULD GIVE STAFF THE ABILITY TO KNOW THAT A VEHICLE IS IMMEDIATELY AVAILABLE AND THAT IT IS IN GOOD WORKING CONDITION AND IT HAS PROFESSIONAL APPEARANCE AS A BRANDING. OKAY, GOOD. YES. WE TALKED ABOUT HAVING SOME SIMPLE BRANDING, BUT YES, IT IS REQUIRED UNDER LAW THAT IF IT'S A CITY OWNED VEHICLE, IT HAS TO BE BRANDED. SO THE ANSWER IS YES, BUT BRAND IT FOR THE BOARD. I'M SORRY FOR THE YES OKAY. NOT JUST THE CITY BUT THE SPECIFIC NO. SO NO, NO THAT'S A GOOD QUESTION. THE OTHER PART OF IT THAT WE HAVEN'T DISCUSSED AND I'LL BRING UP, IS THAT THIS EVENING WE HAD A POST POST-EVENT, A SUMMARY OF THE 4TH OF JULY, AND THE EVENT PLANNER IS LOCATED IS UNDER THE ECONOMIC DEVELOPMENT DEPARTMENT. AND THERE HAVE BEEN A FEW OCCASIONS THUS FAR WHERE DEVIN HAS HAD TO GO TO COSTCO OR MAKE RUNS, AND THERE ISN'T A VEHICLE AVAILABLE TO BRING THE SNACKS, THE BEVERAGES FOR THE VOLUNTEERS. SO THIS VEHICLE WOULD ALSO BE USED BY THE EVENT PLANNER FOR TESTS.

GETTING ITEMS FOR THIS OR SPECIFIC SIGNATURE EVENTS SO YOU DIDN'T HAVE TO PLAY NICE IN THE

[01:20:02]

I CAN'T TELL YOU HOW MANY DRAFTS OF THE BUDGET WE'VE WORKED THROUGH. KUDOS TO MARLIN AND MARCELLA AND THE FINANCE TEAM AND EVERYONE. REALLY, THIS HAS BEEN A TEAM EFFORT TO PUT THE BUDGET THAT WE HAVE PUT TOGETHE, THAT HAS BEEN PUT TOGETHER IN FRONT OF YOU. MR. HARVEY, WE'VE MET WITH YOU ON A FEW OCCASIONS AND LAID OUT SOME OF THE STRATEGIES AND WHY WE'RE DOING WHAT WE'RE DOING. WE HEARD YOUR DIRECTIVE AND YOUR MARCHING ORDER THAT YOU WANTED TO BE ABLE TO PRESENT A BALANCED BUDGET. YOU DID NOT WANT US TO GO INTO INTO THE FUND BALANCE. AND SO WE HAVE PENCILED AND PENCILED AND MADE SEVERAL ADJUSTMENTS. BUT REALLY THE BIGGEST ADJUSTMENT, I'D SAY, IS WE'VE MADE AN ADJUSTMENT ON THE DEVELOPMENT INCENTIVES. THIS IS NOT TO SAY THAT WE'RE NOT GOING TO GIVE OUT MONEY, AND THAT WE'RE NOT GOING TO SUPPORT THE COMMUNITY. WHAT WE'RE REALLY JUST SAYING IS THAT WE'RE GOING TO GO ABOUT IT A DIFFERENT WAY OF SUPPORTING THE COMMUNITY. WE'RE GOING TO GO MORE PERFORMANCE BASED MORE ON THE REIMBURSEMENT BASE, BUT REALLY WE'RE GOING TO TRY TO DO AWAY AS MUCH AS POSSIBLE WITH FRONT LOADING THE MONEY AND REALLY HAVE THE APPLICANTS DELIVER AS THEY SAY THEY'RE GOING TO DELIVER. AND THAT'S THE KIND OF MONEY THAT THEY SAY THEY'RE GOING TO INVEST. AND THROUGH THAT REVENUE THAT COMES THROUGH THAT INVESTMENT, THEN REIMBURSE. OKAY. SO. DO YOU HAVE A QUESTION? I DO WHAT'S THE SOURCE OF THE MISCELLANEOUS REVENUE. SO I'LL GIVE YOU AN EXAMPLE. OUR SIGNATURE EVENTS RIGHT, IS AN EXAMPLE OF WHERE EVEN THOUGH WE SPEND WAY MORE MONEY THAN WE GENERATE, THERE IS SOME INCREMENTAL REVENUE THAT OCCURS VIA VENDOR REGISTRATION, PERMITTING. AND SO THAT'S THE EXAMPLE SPONSORSHIPS. RIGHT FOR, FOR THOSE EVENTS. SO THAT WOULD BE EXAMPLE OF WHAT THE FINANCE DEPARTMENT WHO IS SOLELY TASKED WITH GENERATING THE REVENUE FORECAST. WHEN ASKED THAT THAT CLARIFYING QUESTION TO OUR BUDGET ADMINISTRATOR, THAT LINE ITEM IS THE FORECAST OR PLACEHOLDER FOR MISCELLANEOUS REVENUE FOR THOSE TYPE OF DEVELOPMENT ACTIVITY. OKAY. SO

[01:25:05]

TWO MINUTES AFTER EIGHT, WE WILL CLOSE THE PUBLIC HEARING. OKAY. AND SO WITH THAT BEING SAID, THE CHAIR WILL ENTERTAIN A MOTION TO. TO CONSIDER APPROVAL OF RESOLUTION 2020 5-7 20 FOR APPROVING A POLICE DEPARTMENT FUNDING REQUEST. THE CHAIR WILL ENTERTAIN A MOTION. SIR. MR. CHAIRMAN, MIGHT BE APPROPRIATE. GO AHEAD AND APPROVE THE BUDGET SINCE BOTH THOSE GRANTS ARE OUT OF THIS BUDGET AND THEN THE GRANTS, I WOULD ASSUME. I DON'T KNOW IF MR. SHELBY'S GOT DRAFTS OF THOSE, BUT THOSE GRANTS ARE REALLY EFFECTIVE. OCTOBER 1ST, RIGHT? WHEN THE BUDGET IS APPROVED AND IT GOES INTO EFFECT. YEAH. THANK YOU SO MUCH. YOU WOULD THINK AN EX FINANCE DIRECTOR WOULD REMEMBER SOMETHING LIKE THAT BECAUSE YOU APPROVED THE TAX RATE BEFORE YOU DO THE BUDGET, RIGHT? RIGHT. SO YOU APPROVED THE BUDGET AND I ASSUME THE GRANTS WOULD BE APPROVED, BUT THEY WON'T ACTUALLY BE FUNDED UNTIL THE NEW BUDGET GOES INTO EFFECT OCTOBER 1ST. OKAY. AND SO THE CHAIR WILL ENTERTAIN A MOTION AT THIS POINT TO APPROVE THE PROPOSED FISCAL YEAR 26 BUDGET. SO CLARIFICATION THIS IS JUST THE BUDGET, NOT THE OTHER TWO ITEMS. CORRECT. IT IS JUST THE BUDGET. THAT WE'RE GOING TO TALK ABOUT THE OTHER TWO ITEMS IN JUST A MINUTE. I'LL CORRECT THE OTHER TWO ITEMS ENCOMPASSED IN THE BUDGET AS PRESENTED. YES. SO IF ONE OF THOSE TWO ITEMS WERE NOT APPROVED, THAT JUST LEAVES A SURPLUS IN THE BUDGET FOR THAT ALLOCATION. CORRECT? EXACTLY CORRECT. JUST FOR A SIMPLE EXAMPLE. SURE. ABSOLUTELY. I'VE BEEN HANGING AROUND ACCOUNTANTS. SO CHAIR WILL ENTERTAIN A MOTION AT THIS TIME.

YES. I MOVE THAT WE APPROVE THE BUDGET AS PRESENTED FOR THE. SECOND. SO THE RECORD WILL REFLECT A MOTION TO APPROVE RESOLUTION 2025 SIX DASH 21. IS THAT CORRECT? THAT'S CORRECT.

THERE YOU GO. THANK YOU. OKAY. ALL RIGHT. IT'S OUT THERE. THANK YOU. THIS FAMILY HAS SO MOVED.

IS THERE A SECOND? I'LL SECOND. THANK YOU, THANK YOU, THANK YOU. SO NOW WE WILL WE WILL HEAR FROM MISS MURRAY. THANK YOU. MISS. OH. IS THERE A QUESTION? YES, SIR. I'M JUST A LITTLE CONCERNED ABOUT OUR BUDGET THAT WE'RE. WE'RE RUNNING TIGHTER THAN I THINK THE CITY TRADITIONALLY HAS IN THE PAST WITH OUR RESERVES. WHILE WE CAN GO AHEAD AND APPROVE THE BUDGET, WE AS THE BOARD, I THINK, NEED TO BE MINDFUL AS WE SPEND FUTURE DOLLARS, HOW MUCH THAT TIGHTNESS

[01:30:06]

OKAY. SO ONE, I THINK STAFF HEARS YOU, AND I THINK THE INITIATIVE THAT STAFF WILL BE CONSISTENT IN, IN FISCAL YEAR 26 IS PROVIDING US ON A ROUTINE BASIS, BUDGET VERSUS ACTUAL, SO THAT WE CAN SEE WHERE WE ARE IN TERMS OF SPENDING. THAT'S CORRECT. NUMBER ONE. NUMBER TWO, I THINK THAT. MR. GOLF ALLUDED TO SOMETHING EARLIER THAT I LIKED AN AWFUL LOT, AND THAT IS THERE IS A FUND BALANCE, BUT THAT FUND BALANCE IS SUPPOSED TO BE USED FOR, FOR A DESIGNATED PURPOSE, WHICH HE STATED. SO IT'S NOT THERE TO NIBBLE, DRIBBLE AND ALL THAT STUFF AWAY AT, YOU KNOW, IF WHEN THESE UNUSUAL OR UNEXPECTED THINGS HAPPEN, THEN THEY COME OUT OF CURRENT OPERATING REVENUES AND THEN THAT TRIGGERS A DECISION TO NOT DO SO MUCH OF WHAT IT IS THAT WE INTENDED TO DO. MAKE SENSE? OKAY. OKAY. SO I THINK WE'RE AT THE POINT WHERE WE CAN DO A ROLL CALL, VOTE. YES, MRS. ABNEY. BEFORE WE VOTE, CAN I JUST MAKE ONE OTHER MAKE A COMMENT? I WAS JUST GOING TO SAY MAYBE IN THE FUTURE IT MAY BE A GOOD IDEA, SINCE THERE WERE QUESTIONS ABOUT PREVIOUS YEARS, IT MIGHT BE A GOOD FOR US TO HAVE LIKE A SIDE BY SIDE FROM THE CURRENT YEAR TO THE PREVIOUS YEAR FOR US TO BE ABLE TO MAKE COME SOME COMPARISONS BECAUSE IT'S, IT'S, IT'S NICELY PRINTED, BUT IT WOULD HAVE BEEN GOOD, PARTICULARLY SINCE THERE ARE SOME LARGE ASKS FROM SOME CITY. LARGE ASK WITH CITY REQUESTS. SO IT WOULD BE GOOD TO BE ABLE TO KIND OF BALANCE THOSE AND. AND ALSO SEE WHERE THOSE ARE COMING FROM. ARE THEY DIFFERENT DEPARTMENTS? IS IT THE SAME DEPARTMENT? IS THERE SOMETHING THERE THAT THAT CAN BE DONE? AND I WILL BE HAPPY TO ASSIST IN THAT EFFORT. OKAY. THANK I THINK THAT'S FINE. I APPRECIATE THE FEEDBACK. THIS IS OUR FIRST TIME AS THIS GROUP DOING THE BUDGET. SO IT'S DEFINITELY A LEARNING OPPORTUNITY. BUT YOU DO THE COMPARE CONTRAST OF THE TWO YEARS. BUT THEN THE REAL RATIONALE IS SORT OF A THIRD COLUMN AS TO WHY THE INCREASE OR DECREASE FOR WHATEVER REASON OR WHERE IT CAME FROM, ESPECIALLY IF IT WAS A CITY THING. WHERE DID THAT COME FROM? OR. WELL, REMEMBER LAST YEAR IT WAS THE FIRE DEPARTMENT, THIS OR WHATEVER, JUST THOSE NOTES. NO, NO THAT'S FINE. THAT'S RIGHT. YOU KNOW, WHEN WE TALK ABOUT HOW THIS THEN WRAPS UP INTO THE BYLAWS, BECAUSE THAT'S THE CONVERSATION THAT WE HAD IN THE BYLAWS THAT WE WANT TO HAVE THESE BUDGET CONVERSATIONS EARLIER IN THE YEAR AND MAKE THE NECESSARY CHANGES IN THE CURRENT BYLAWS, SO WE CAN ACCOMMODATE THOSE CONVERSATIONS AND GIVE US ENOUGH ROOM TO MAKE CHANGES AND NOT FEEL THAT WE'RE RUSHING IN THE MONTH OF JULY. SO, YEAH. THERE'S A THERE'S MOTION ON THE FLOOR AND WE DO. SECOND IN A SECOND. OKAY. ALL RIGHT. ZILKHA. YES. SAVAGE. YES. THOMPSON. YES.

PAYNE. GARVEY. YES. OKAY. OKAY. SO THE NEXT ITEM WILL BE. THE CHAIR WILL ENTERTAIN A MOTION TO CONSIDER APPROVAL OF RESOLUTION 2020 5-7 24. CONCERNING THE POLICE DEPARTMENT FUNDING

[01:35:03]

MR. PRESIDENT, WHY DON'T YOU JUST ENTERTAIN A MOTION TO TABLE TILL THE NEXT MEETING? I WILL ENTERTAIN A MOTION TO TABLE UNTIL THE NEXT MEETING. THAT'S MY MOTION. THAT'S MRS. OAKLEY'S MOTION. IS THERE A SECOND, MISS PAYNE? I SECOND OKAY, BY A SAVAGE, A THOMPSON, A PAYNE HARVEY A OKAY. OKAY. SO THE NEXT ITEM FOR APPROVAL IS RESOLUTION 2025 SIX DASH 19 TO APPROVE OR DISAPPROVE A BEAUTIFICATION GRANT TO THE PARKS AND RECREATION DEPARTMENT, THE CHAIR WILL ENTERTAIN A MOTION FOR THAT.

I'M JUST MAKING SURE THAT'S 349,502. AS OPPOSED TO 400, BUT. YEAH, I GUESS I'M ASKING BECAUSE HE SAID WE'RE. 400,063. SOME CHANGE. BUT THEN ON THE BUDGET SUMMARY IS SHOWING 340, I THINK.

I THINK WHAT HAPPENED ON THAT ITEM WAS THEY MADE A REQUEST FOR A CERTAIN AMOUNT, AND THE BOARD IN BALANCING ITS BUDGET, REDUCED THE AMOUNT THAT WAS ASKED TO THE 300. AND YEAH, SO THE DIFFERENCE AT THE BOTTOM OF THAT SCREEN. RIGHT. OKAY. SO WHAT. RIGHT. SO WHAT WE ARE ASKING TO APPROVE OR DISAPPROVE IS THE 300,000. BUT THEIR GRANT IS FOR THE 463. THEY'RE ASKING THE REQUEST, THE ORIGINAL REQUEST THAT FUNDING. I'M SORRY. YEAH. WHAT WAS PROPOSED BEFORE YOU IS 300. I GUESS I'M ASKING AS IT'S WRITTEN HERE, BECAUSE IT SAYS BEAUTIFICATION GRANT. SO ARE WE CONSISTENT WITH THE WAY IT IS WRITTEN AT FIVE, WHICH IS NOW FIVE? YEAH, FIVE. SEE THAT AMOUNT OR THE ORIGINAL AMOUNT? PROPOSED AMOUNT. NOT THE ORIGINAL. YEAH OKAY. YEAH. OKAY.

SO 349 582. THAT IS CORRECT. YES. OKAY. OKAY. OKAY WITH THAT. NO, I'M SORRY, I WAS GONNA SAY WITH THAT UNDERSTANDING I MOVE THAT WE APPROVE RESOLUTION 2520 2025, DASH SIX, DASH 19 APPROVING THE BEAUTIFICATION GRANT TO PARKS AND RECREATION DEPARTMENT AND AUTHORIZING STAFF TO EXECUTE THE DOCUMENTS. SO MOVED BY MISS SAVAGE, IS THERE A SECOND? I HAVE A CLARIFICATION QUESTION. JUST BASED ON THE 349 THAT WOULD START ESSENTIALLY ON OCTOBER 1ST IN THE NEW BUDGET, SO THERE WOULD BE NO PAYMENT UNTIL THE NEW BUDGET. OKAY, SECOND MOTION. ALL RIGHT. YOU'LL SECOND IT. QUESTION. SO WHEN WE WITH THAT DIFFERENCE THEY JUST MAKE IT UP IN THE GRASS NOT GET

[01:40:05]

RIGHT. AND SO AS WE'RE BUILDING THE BUDGET IN THE FINANCE SYSTEM, THEY'RE WORKING WITH FINANCE. WE'RE WORKING WITH FINANCE. THEY'RE HELPING, YOU KNOW, BOTH DEPARTMENTS ANSWER THESE QUESTIONS. I GUESS THE SHORT IS THEY'RE AWARE OF THE PROPOSALS AND FEEDBACK THAT WE GOT IS THAT THEY'LL MAKE IT WORK. SO YEAH, THE EXAMPLE ON THE BREAKDOWN SHOWS KIND OF THE BEFORE AND AFTER. RIGHT. IN TERMS OF WHAT WAS PROPOSED, AT LEAST KIND OF ADMINISTRATIVELY.

AND THEN, YOU KNOW, WHERE ARE WE, YOU KNOW, MAKE SOME OF THOSE ADJUSTMENTS AND, YOU KNOW, WE'LL HAVE THE BENEFIT OF LOOKING AT THEIR TOTAL BUDGET, YOU KNOW, OPERATING BUDGET. BUT, YOU KNOW, JUST LIKE WITH OURS AS AN EXAMPLE, WE'RE ABLE TO KIND OF, YOU KNOW, ALLOCATE OR MOVE AROUND TO ACCOUNT FOR THE REQUESTS THAT WE HAD WITH OUR OWN OPERATING BUDGET. I JUST RECALL HEARING THANK YOU FOR THAT RESPONSE, HEARING, YOU KNOW, THE PUBLIC SPEAKING FOR THE REQUEST, BUT ALSO CITY STAFF SAYING THAT, I DON'T KNOW, IT SEEMED LIKE OUR BID OR THE DOLLAR AMOUNT THAT WE GOT FOR. LAWN LAWN MAINTENANCE, MAINTENANCE WAS THE SAME CEDAR HILL LIKE, AND THERE'S A LOT BIGGER. SO I DON'T KNOW, WE MIGHT NEED SOME NEW BIDS, RIGHT? I MEAN, COMPARED COMPARATIVELY IF WE PAID THE SAME AS LIKE I DON'T KNOW, THE WE'RE LIKE 12MI■!S, 12.1MI■!S, RIGHT. OH I THINK YOU SAID THE INCREASE LIKE WE BOTH RECEIVED THE SAME PERCENTAGE INCREASE. NOT THE SAME PERCENTAGE INCREASE. YEAH. NOT THE SAME. WE'RE NOT PAYING THE SAME PERCENT OKAY I MISSED THAT PERCENTAGE. I WAS LIKE, OH YEAH, WE WE'RE WAY TOO. YEAH A LOT SMALLER. YEAH. SO I WAS LIKE KIND OF CONCERNED ABOUT THAT. SO MY UNDERSTANDING IS THAT THEY'VE SEEN A LARGE INCREASE IN THE INDUSTRY STANDARD IN LAWN MAINTENANCE AND THEN COMPARE IN DISCUSSING IT WITH OTHER COMMUNITIES. THEY'VE THEY'VE SHARED WITH THEM THAT THEY'VE SEEN THE SAME INCREASE THAT WE'VE SEEN NOW BEFORE. THE BOARD MAKES A MOTION. WE WANT TO LET YOU KNOW THAT THIS IS WHAT WE RECOMMEND. WE REQUEST WAS OVER 400,000. HERE'S WHAT WE RECOMMENDED IN ORDER TO BALANCE THE BUDGET. NOW THE BOARD CAN CHOOSE TO PROVIDE THEM THE FULL AMOUNT AND THAT'S FINE. BUT THEN WE WOULD HAVE TO GO BACK TO THE BUDGET AND WE JUST HAVE TO MAKE ADJUSTMENTS SOMEWHERE ALONG THE WAY. THAT IS AN OPTION. BUT THIS IS WHAT STAFF IS RECOMMENDING THAT HAS BEEN COMMUNICATED TO PARKS AND REC. THEY WOULD HAVE TO GO BACK AND LOOK BACK AT THEIR BUDGET AND HOW THEY MAKE UP THAT THAT DOLLAR AMOUNT DIFFERENCE IN THEIR BUDGET, BUT AT LEAST THEY CAN MOVE FORWARD WITH COUNTING ON THIS LEVEL OF PARTICIPATION. I APPRECIATE THE CLARIFICATION TO KNOW THAT THAT WAS CONSIDERED, BECAUSE THAT IS A BIG DIFFERENCE. AND SINCE WE DO HAVE PUBLIC HERE TO SPEAK IN FAVOR, JUST WANT TO MAKE SURE THAT THAT'S AN ATTAINABLE GOAL FOR THEM AND THAT WE'RE NOT NECESSARILY A BARRIER. SO I APPRECIATE YOU AT LEAST HAVING THAT ADDITIONAL INFORMATION. AND THANK YOU FOR THE CLARIFICATION ON THE PERCENTAGE, BECAUSE I WAS LIKE, WHAT? SO THANK YOU FOR THAT COMMENT. OKAY. SO I THINK WE'RE AT THE POINT NOW WHERE IT'S BEEN MOTION AND SECONDED. SO WE WILL DO A ROLL CALL VOTE. ABBY I YES, SAVAGE THOMPSON.

HEARTBEAT. YES. MR. HERRICK I REMEMBER STAFF. I THINK ONE OF THE THINGS THESE ITEMS MAY BRING TO US IS A CASH FLOW ANALYSIS OF HOW OUR REVENUES ARE COMING IN VERSUS OUR EXPENDITURES, BECAUSE

[01:45:03]

AT LEAST ON TAX MONEY, WE COLLECT IT PROBABLY FROM BASICALLY FROM NOVEMBER 1ST THROUGH JANUARY 31ST. WE GET THE LION'S SHARE OF THAT MONEY. YOURS IS SPRINKLED THROUGHOUT THE YEAR. SO THAT ATTRIBUTION HAS TO BE THAT'S WHAT FINANCE DEPARTMENT. MR. HARVEY CAN COMMENT ON THAT. BEING A LONG TIME FINANCE DIRECTOR IN THE CITY. JUST BECAUSE WE BUDGETED DOESN'T MEAN WE NECESSARILY HAVE IT. AND BUT AS WE DO OBTAIN IT, I THINK YOU'RE CORRECT IN ASSUMING THAT THE ACTUAL MONEY WILL BE PAID INTO THE CITY THROUGHOUT THE YEAR AND PROBABLY ON A QUARTERLY BASIS FOR MR. CONCERN. WE'LL KNOW THAT THAT QUARTERLY REPORT THAT WHEN WE RECEIVE THAT PAYMENT AND THEN WE'RE USUALLY RUN 60 DAYS FROM THE TIME WE ACTUALLY COLLECT IT AND HOW MUCH WE HAVE. SO THAT'S THE FINANCE DEPARTMENT. WE'LL HAVE TO APPROPRIATELY ADMINISTER THAT AND GIVE A REPORT TO VICTOR TO SHARE WITH YOU ALL. YES. YEAH, WE CAN DO THAT. WE CAN DO THAT. AND THAT'S ALL I KNOW ABOUT FINANCE, PATRICK. I KNOW EVEN LESS THAN THAT IN LAW. I CAN'T GIVE YOU A GOOD SENTENCE. YES, MA'AM. OKAY. SO I THINK WE'RE THROUGH THEN. ITEM NUMBER

[6.f. DISCUSSION AND BOARD ACTION ON APPROVAL OF SOLE SOURCE PROCUREMENT WITH OLSSON PLANNING & DESIGN. ]

[01:50:06]

SO WHY THIS IS BEFORE YOU IS BECAUSE WE NEED TO HAVE THIS SOLE SOURCE PROCUREMENT APPROVED. AND THIS IS ALSO GOING TO BE ON THE NEXT COUNCIL AGENDA FOR THEIR FORMAL CONSIDERATION AND APPROVAL. SO WE CAN GET THIS THIS CONSULTANT PAID FOR ALL THE SERVICES THAT THEY HAVE RENDERED THROUGHOUT THE COURSE OF THE LAST SEVERAL WEEKS AND OR MONTHS. SO. I'VE HEARD OF LIFE SCHOOL. BUT EVERY TIME I'VE HEARD OF LIFE SCHOOL, IT'S WITH PLANNING AND ZONING AND COUNCIL.

I DIDN'T KNOW. LIFE SCHOOL WAS. CONNECTED WITH ECONOMIC DEVELOPMENT. SO I MEAN, THEY.

THIS SITUATION IN PLANNING IS BASICALLY BEING CAUSED BY A PROJECT THAT THEY'RE WORKING ON THAT UP UNTIL NOW, WE DIDN'T HAVE ANYTHING TO DO IT. THIS IS THE FIRST TIME I'VE HEARD OF LIFE SCHOOL IN THE CONTEXT OF THIS FORMULATION. AND SO I GUESS I'M JUST WONDERING. BECAUSE I NEVER HEARD IN THE MEETINGS THAT I ATTENDED ON LIFE SCHOOL, I NEVER HEARD ANY MENTION OF ECONOMIC DEVELOPMENT BENEFITS THAT WOULD COME FROM HAVING LIFE SCHOOL. MAYBE THERE ARE ECONOMIC DEVELOPMENT BENEFITS, BUT THAT WASN'T AN ECONOMIC DEVELOPMENT MEETING. THAT WAS A PLANNING AND ZONING MEETING AND COUNCIL MEETING. SO MAYBE SOMEONE OMITTED TO SAY THAT IN THOSE VENUES. SO NOW THAT WE'RE TALKING ABOUT IT. AND WHAT ARE THE ECONOMIC DEVELOPMENT BENEFITS, I GUESS FROM A 30,000 FOOT LEVEL GLOBALLY THAT COME FROM A LIFE SCHOOL. SURE. SO JUST TO PROVIDE A LITTLE BIT OF INFORMATION, MAYBE TO HELP PROVIDE AND PUT SOME CONTEXT INTO THE MATTER PRIOR TO CONTRACTING OLSEN PLANNING AND DESIGN FOR THE REVIEW OF THE DEVELOPMENT PLANS ASSOCIATED WITH LIFE SCHOOL, THE ECONOMIC DEVELOPMENT TEAM AND A FEW STAFF

[01:55:05]

BUT OUTSIDE OF THAT ONE PERSON THAT THAT'S YOUR PLANNING DEPARTMENT RIGHT NOW. AND SO AS VICTOR SAID, YOU KNOW, ED STAFF, THEY WERE HELPING TO SUPPLEMENT THAT AS BEST AS THEY COULD OR GOING BACK TO LATE LAST YEAR, ACTUALLY, OLSEN CAME ON BOARD, I BELIEVE IT WAS IN THE MARCH TIME FRAME, FEBRUARY, MARCH TIME FRAME, YOU KNOW, WITH THE ADDITIONAL SUPPORT. YES. WE ORIGINALLY HIRED OLSEN TO PROVIDE, AND I'M SORRY. GO AHEAD. NO, IT'S OKAY. BUT FOR THE ADDITIONAL PLANNING SUPPORT, YOU KNOW, A LOT OF THAT RAMPED UP IN THE EARLY SPRING, LATE WINTER, EARLY SPRING. AND THEY'VE STILL BEEN ASSISTING. YOU KNOW, COSTCO WAS IN HERE RECENTLY FOR DRC. AND, YOU KNOW, THEY'VE GOT A LITTLE PROJECT. AND THEN THERE ARE SEVERAL OTHER, YOU KNOW, RESTAURANT AND OTHER RETAIL PROJECTS THAT ARE COMING THROUGH THE PIPELINE. AND SO OLSEN HAS BEEN FACILITATING WITH THAT AT THE DRC, AT AT THE PNC, YOU KNOW, THEY'LL DO STAFF REPORTS AND DO THE PRESENTATIONS AND SO FORTH. AND FRANKLY, WITHOUT THEM, YOU KNOW, WE COULDN'T HAVE KEPT THE BALL ROLLING DOWN THE FIELD OVER THE LAST FEW MONTHS. SO AS VICTOR SAID, YOU KNOW, WE UTILIZE OLSEN TO KIND OF, YOU KNOW, ENABLE THE CITY TO PROVIDE THE SAME LEVEL OF SERVICES THAT EVERYBODY HAS EXPECTED TO RECEIVE GOING BACK OVER THE YEARS. AND SO OUR INTENTION IS TO WEAN OURSELVES OFF OF THIS CONTRACT AT THE END OF THIS FISCAL YEAR. BUT, YOU KNOW, IT TAKES A LITTLE WHILE TO, YOU KNOW, ADVERTISE AND INTERVIEW AND THEN GET NEW EMPLOYEES ON BOARD. AND, YOU KNOW, HOPEFULLY WE'LL HAVE THIS PLANNER ONE ON BOARD BY THE END OF AUGUST. AND THEN WE'RE LOOKING AT SOME OTHER OPTIONS, TOO, WITH STAFFING TO FURTHER AUGMENT INTERNALLY THE PLANNING FUNCTION. BUT FOR NOW, OLSEN IS KIND OF THE ONLY GAME IN TOWN, SO TO SPEAK. AND, YOU KNOW, A LOT OF TIMES PLANNING AND EDITOR ARE ARE INTERRELATED. AND, YOU

[02:00:01]

COMMUNITY DEVELOPMENT MONEY ATTRIBUTABLE UNDER OUR CONTRACT WITH YOU ALL TO PROVIDE ADMINISTRATIVE SERVICES. AND SINCE THAT ATE UP ALL THAT MONEY, WE WERE NOW SHORT ON USING OUR PLANNING DEPARTMENT TO DO ECONOMIC DEVELOPMENT PROJECTS THROUGH THE HILTON OR THE TOYOTA PROPERTY, THROUGH OTHER PEOPLE THAT HAVE COME TO TOWN RECENTLY AND THROUGH THE END OF THE YEAR TO EAT UP THOSE. ADMINISTRATIVE COST DOLLARS THAT THE ECONOMIC DEVELOPMENT DEPARTMENT WOULD ATTRIBUTE. NORMALLY, UNDER NORMAL CIRCUMSTANCES, AS PART OF OUR ECONOMIC DEVELOPMENT TEAM.

SO REALLY WHAT YOU'RE FUNDING IS NOT THE LIFE SCHOOL WORK. IT'S THE FACT THAT LIFE SCHOOL PAID UP A LOT OF OUR ADMINISTRATIVE FUNDING WITH YOU ALL BECAUSE OF THAT PROJECT AND JUST BECAUSE OF THE NATURE OF THE PROJECT, THE POLITICAL INTRIGUE INVOLVED IN THAT PROJECT AND THE PUBLIC'S INTEREST IN THAT PROJECT AND THE UNIQUENESS OF THAT PROJECT. SO WHAT YOU'RE REALLY BEING ASKED TO FUND IS ADDITIONAL FUNDING TO HELP WITH ECONOMIC DEVELOPMENT. CLIENTS THAT HAVE COME TO DUNCANVILLE SO THAT WE'VE GOT PLANNING SUPPORT FOR YOUR ECONOMIC DEVELOPMENT MISSION.

THANK YOU. SO, SO LET ME SAY LET ME SAY THIS. AND YOU'VE HEARD ME SAY THIS IN THE PAST. HOW? IN A PREVIOUS LIFE, LONG TIME AGO. I WAS WORKING IN FINANCE AS A FINANCE DIRECTOR. AND LIKE, FOR EXAMPLE, I WORKED WITH THE CITY OF SEAGOVILLE. AND SO THE CITY OF SEAGOVILLE WAS WAS A GROWING COMMUNITY. BUT THEY DIDN'T HAVE. PLANO FULL TIME. SO THE WAY THAT THEY WOULD WORK IT OUT IS THAT THEY WOULD HIRE A PLANNING FIRM AND, YOU KNOW, THE NAME OF THE FIRM THAT I'M THAT I'M TALKING ABOUT, COUNSELOR. I CAN'T REMEMBER THEIR NAME RIGHT NOW, BUT THEY WERE ALL THEY WORKED IN DIFFERENT CITIES. THEY WERE KIND OF LIKE THIS, KIND OF LIKE THIS OLD SCHOOL. AND SO THE WHAT WOULD HAPPEN IS THIS THE CITY IN THEIR FEE STRUCTURE SAID, OKAY, IF YOU IF WE HAVE TO USE A THIRD PARTY TO REVIEW YOUR SITUATION, THEN WE ARE GOING TO CHARGE YOU. WHAT OLSON IS CHARGING US. PLUS, YOU KNOW, 10% OR WHATEVER IT WAS THEY KICKED IN FOR ADMINISTRATIVE. AND SO THAT'S THE WAY IT USED TO BE DONE. SO NOW, IF I UNDERSTAND CORRECTLY, YOU KNOW, AND I'M NOT I'M NOT ASKING YOU PER SE. I'M JUST, YOU KNOW, CITY STAFF IS HERE. HOW DOES HOW DOES IT WORK NOW IF WE IF WE HIRE A THIRD PARTY, DO WE NOT SET THE FEE SO THAT IT COVERS THE THIRD PARTY SERVICE? WE HAVE TRADITIONALLY NOT DONE THAT, MR. HARVEY. YEAH, I THINK IT'S SOMETHING THAT CITY STAFF IS SERIOUSLY CONSIDER AS THEY MOVE THROUGH THE BUDGET. TO ECHO MISS HUBERT'S CONCERNS, A WAY OF RECOUPING MONEY AS A RESULT OF APPLICATIONS. FOR MANY YEARS, CITY OF DUNCANVILLE DIDN'T EVEN HAVE A PLANNING COMPONENT. BUT IT'S ALMOST A NECESSARY STAFF POSITION, ESPECIALLY FOR THE CITY THAT SEEKS TO REDEVELOP. TO HAVE THOSE PEOPLE AVAILABLE TO US. AND SO I WOULD THINK IN THE

[02:05:01]

IT COULD BE A FINANCE COMPANY TO LOOK AT A NEEDS ASSESSMENT, ECONOMIC IMPACTS, ALL OF THAT.

BY WAY OF THIS AGREEMENT, THE APPLICANT WOULD TAKE RESPONSIBILITY FOR THE REIMBURSEMENT OF THOSE COSTS. ON TOP OF IT, YOU COULD PUT IN A DOLLAR AMOUNT OR PERCENTAGE FOR ADMINISTRATIVE COSTS. WE HAVE BEEN DISCUSSING THAT RIGHT NOW. THAT KIND OF SYSTEM, THAT KIND OF PROCESS IS NOT IN THE CITY ORDINANCES. I'M SORRY. I WAS JUST GOING TO SAY THE CITY THAT I MOST RECENTLY CAME FROM, WE ACTUALLY HAD AN ENGINEERING PLAN, REVIEW FEE AND OUR FEE SCHEDULE. AND SO AS AS PLANS WOULD COME IN THE DOOR, WE WERE ABLE TO CHARGE, I BELIEVE IT WAS $125 AN HOUR, YOU KNOW, CHARGE THE APPLICANT BACK THAT THAT COST. AND OBVIOUSLY THAT WOULD HELP US, HELP US HERE. AND THAT'S SOMETHING THAT WE'VE GOT TO LOOK AT WITH OUR FEE SCHEDULE. YES. MR. ZILKER, UNFORTUNATELY, MY QUESTION WASN'T ANSWERED. HOW MUCH WAS PAST CHARGES AND HOW MUCH WERE FUTURE CHARGES? SO I THINK FALL APART? YEAH. I MEAN, WHEN YOU LOOK AT THE INVOICES THAT WE ALREADY HAVE FROM OLSON, I BELIEVE IT'S AROUND 80 OR $90,000 FOR THE STAFF AUGMENTATION FEES. AND THEN WE WERE THINKING THAT, YOU KNOW, WE WE'D GRADUALLY WEAN OURSELVES OFF OF THEM, YOU KNOW, IN AUGUST AND THEN FOR SURE IN SEPTEMBER, BECAUSE RIGHT NOW, YOU KNOW, THERE ARE THREE STAFF PERSONS FROM OLSON THAT ARE HELPING US.

ONE OF THOSE IS, YOU KNOW, A LOT MORE EXPENSIVE THAN THAN THE OTHERS. BUT IN TERMS OF HOURLY FEES. BUT I THINK WE WERE ESTIMATING THAT WE MIGHT ACCRUE AS MUCH AS ANOTHER, YOU KNOW, 75 TO $100,000, YOU KNOW, THROUGH THE REMAINDER OF SEPTEMBER. SO 25 TO. 45,000 A MONTH. YEAH, YEAH, BECAUSE WE'VE ESTIMATED IT'S AROUND I THINK IT WAS $6,700 A WEEK. SO IF YOU IF YOU ROUND UP 7000 A WEEK, THAT'S $28,000 A MONTH IN FEES. OKAY. DID THAT ANSWER YOUR QUESTION? OKAY. ANY OTHER QUESTIONS FROM THE BOARD? YES. SO WOULD ANY OF THIS GO AWAY WITH THE HIRING OF A STAFF? YES. SO, YOU KNOW, ONCE WE GET OUR NEW PLANNER ON BOARD AND THEN WE'RE ALSO LOOKING AT AN EXISTING PERMIT TECH POSITION AND LOOKING AT TRANSFORMING THAT INTO WHAT WE'RE CALLING A PLANNING ASSISTANT. THAT COULD ALSO HELP WITH, YOU KNOW, INTAKE OF NEW PROJECTS, ANSWERING QUESTIONS ABOUT ZONING AND LAND USE AND SO FORTH. AND SO BY HAVING THOSE THREE POSITIONS IN PLACE, WE NO LONGER WILL NEED OLSEN'S SERVICES. SO WE HAVE ONE POSITION IN PLACE NOW. THE SECOND ONE IS CURRENTLY BEING ADVERTISED. AND THEN THE THIRD ONE, WE'RE REWORKING IT RIGHT NOW AND HOPE TO GET THAT ADVERTISED HERE IN THE NEXT COUPLE OF WEEKS AND THEN HAVE ALL, YOU KNOW, THE REMAINING TWO POSITIONS FILLED. YOU KNOW, BY EARLY SEPTEMBER, EARLY TO MID SEPTEMBER AT THE LATEST. AND SO THE ASK NOW IS FOR TO FINISH THE TO FINISH THE FISCAL YEAR, TO CONTINUE THE USE OF THIS CONSULTANT TO FINISH, TO CONTINUE TO PROVIDE. AND I'M SORRY TO CONTINUE TO PROVIDE THE LEVEL OF PLANNING SUPPORT, DILIGENTLY WORKING ON FILLING THE VACANCIES ONCE THEY'RE HIRED. YOU KNOW, THE GOAL IS TO OFFBOARD THEM BY THE END OF THIS FISCAL YEAR, THERE MAY BE THE POSSIBILITY OF MOVING FORWARD, THAT THE CITY MAY USE THE SERVICES OF PLANNING FIRM. MAYBE IT'S OLSEN, MAYBE IT'S ANOTHER FIRM FOR THE REVIEW OF DEVELOPMENT PLANS. BUT OUR HOPE IS THAT WHEN WE DO THAT, THAT WE WOULD HAVE THE FEE STRUCTURE IN PLACE TO SEEK REIMBURSEMENT. AND IN THAT SCENARIO, WE WOULD STILL NEED TO PUT MONEY IN THE BUDGET TO ACCOUNT FOR THE USE OF THAT SERVICE. BUT NOW WE HAVE THE MECHANISMS TO SEEK THE REIMBURSEMENT FOR THOSE COSTS. SO ARE THERE BUDGET IMPLICATIONS FOR THIS ACT? YES, BECAUSE IT'S

[02:10:09]

THERE WERE SEVERAL ZONING, SEVEN CASES, PUBLIC HEARING CASES THAT WERE TO BE PRESENTED. SO THE VOLUME HAS INCREASED FROM WHAT WE'VE SEEN, SAY, EVEN IN THE LAST 12 MONTHS. SO THAT'S THAT'S A GOOD SIGN. BUT IN ORDER TO PROVIDE THAT LEVEL OF SERVICE AND KEEP UP WITH WHAT THE INQUIRIES, WE REALLY NEEDED AN ASSISTANCE OF A TEAM, AND OLSEN WAS ABLE TO PROVIDE US THE LEVEL OF SUPPORT WHEN WE NEEDED THEM AND HAS STILL BEEN ABLE TO, TO PROVIDE US. BUT AGAIN, THAT DOES COME. NOT GOING TO DENY THE FACT THAT THAT DOES COME AT A AT A PRICE, AT A COST. AND WE ARE WE DO HAVE A PLAN TO KIND OF MOVE AWAY FROM THAT AND TO SOMETHING THAT'S MORE COST EFFECTIVE. BUT IN THE MEANTIME, WE STILL NEED THESE APPLICATIONS TO BE PROCESSED, THE CASES TO BE PRESENTED AND TAKE THEM TO THE ENTITLEMENT PROCESS. BECAUSE WE ARE STILL SHORT STAFFED. I'M SORRY. THANK YOU. HAVE THE EXPECTED FEES BEEN TAKEN OUT OF ALREADY BEEN CONSIDERED IN THE BUDGET, OR WILL IT TAKE AWAY THAT SURPLUS THAT THAT WAS THERE? WELL, THIS IS THIS REQUEST WAS AN UNBUDGETED UNPLANNED ITEM. SO WHAT WE'RE DOING IS WE'RE TRYING TO FINISH THE FISCAL YEAR STRONG. AND LIKE I SAID, MOVING FORWARD, AS YOU SAW ON THE BUDGET, WE DID NOT ACCOUNT FOR THIS KIND OF LEVEL OF SUPPORT AND PLANNING. THIS IS, AS I'LL DESCRIBE IT, THIS IS A ONE OFF. THIS WAS A UNIQUE SITUATION, AND THE CIRCUMSTANCES WERE SUCH THAT WE NEEDED TO PROVIDE THE COMMUNITY WITH THE LEVEL OF PLANNING SUPPORT THAT AT THE TIME, WE JUST WEREN'T ABLE TO AND CONTINUE WITH ECONOMIC DEVELOPMENT AND PLANNING. WE WERE VERY MUCH SPREAD THIN. THANKS. YOU'RE WELCOME. COULD WE, COULD WE? COULD WE CONSIDER THIS IN CONJUNCTION WITH IF WE AGREE TO HELP THE CITY, THE CITY WILL IN TURN WITHIN. THE FIRST SIX MONTHS OF THE NEW FISCAL YEAR, HAVE AN AMENDED FEE STRUCTURE TO COVER. TO COVER. UNPLANNED.

UNPLANNED, EXCESSIVE SERVICES. SURE. GENERAL FUND. SO I THINK WHAT THE KEY REALLY IS, IS TO, IS TO UPDATE OUR MASTER FEE SCHEDULE SO THAT WE CAN HAVE THAT ENGINEERING PLAN REVIEW FEE IN PLACE. AND THEN THAT WAY, IF IN THE FUTURE, WE GOT A CALL ON THE SERVICES OF A SPECIAL TYPE ARCHITECTURE FIRM, PLANNING FIRM, ENGINEERING FIRM, YOU NAME IT, THEN WE HAVE THAT MECHANISM TO BE ABLE TO, YOU KNOW, CLAW BACK THAT REIMBURSEMENT. AND SO I THINK THAT THAT'S OUR RESPONSIBILITY AS WE GET READY TO ADOPT THE NEW BUDGET, IS TO MAKE SURE THAT FEE STRUCTURE IS IN PLACE FOR FY 26. SO WE DON'T REPEAT WHAT'S HAPPENING RIGHT NOW IN FY 25. WELL, I'D SAY ANYBODY ELSE. SHOULD IT BE A SHARED COST? WELL, LET ME LET ME TELL YOU. SOUNDS LIKE THERE'S NO FUNDING ANYWHERE ELSE. YEAH. THERE'S, THERE'S GOING TO BE THE GENERAL FUND IS, IS GOING TO TAKE UP SOME OF THE FUNDING BECAUSE. YOU THINK ABOUT THAT ONE RIGHT THERE. SO WE ARE REALLOCATING WORKING WITH THE BUDGET CITIES BUDGET OFFICE. WE ARE REALLOCATING $70,000 IN SALARY SAVINGS IN THE PLANNING BUDGET TO HELP OFFSET THIS COST. BUT AS VICTOR SAID, YOU KNOW THAT 70,000 IS NOT GOING TO COVER EVERYTHING. YOU KNOW, WE'RE CURRENTLY WORKING WITH LIFE SCHOOL, YOU KNOW, TO GET SOME REIMBURSEMENT FROM THEM AS WELL. THAT THAT WILL HELP. BUT

[02:15:04]

AND RIGHT NOW WE'VE GOT WE HAVE THE ONE PERSON. BUT, YOU KNOW, SHE'S STRETCHED PRETTY THIN AS IT IS. AND IF SHE'S OUT SICK OR VACATION OR WHATEVER, YOU KNOW, WITHOUT OLSEN, WE DON'T WE DON'T HAVE ANY RESOURCES. SO. THAT'S THE SITUATION WE FIND OURSELVES IN. BUT WE'RE TRYING TO CLAW OUT. AND THAT'S WHY WE GOT A POSITION POSTED AND WE'RE WORKING ON A THIRD. IN THE MEANTIME. GOOD, GOOD. ISN'T IT TRUE THAT WE HAVE A CURRENT ADMINISTRATIVE GRANT FROM THE EDC TO THE CITY? NO, THAT'S SOMETHING THAT WE'RE LOOKING TO, TO FORMALIZE THAT.

ADMINISTRATIVE AGREEMENTS. RIGHT. WE DON'T CURRENTLY HAVE ONE. NO. SO THIS IS JUST ANOTHER GRANT APPLICATION IN ESSENCE FOR ADMINISTRATIVE COSTS, WE COULD ROLL THAT INTO INTO SOMETHING LIKE THAT TO END THE FISCAL YEAR. WELL I IT SAYS DISCUSSION BOARD ACTION ON APPROVAL OF A SOLE SOURCE PROCUREMENT WITH OLSEN. OLSEN IS NOT BEING PROCURED BY THE EDC. IT'S REALLY BEING PROCURED BY THE CITY. YOU'RE JUST GIVING THEM GRANT MONEY TO HELP THEM COVER THOSE COSTS. YEAH, THAT'S ATTRIBUTABLE TO EDC RELATED ACTIVITY, I.E. ZONING APPLICATIONS FOR BUSINESSES. YES. THAT'S WHERE WE COULD USE YOUR GUIDANCE ON ON HOW DO WE HANDLE THIS UNIQUE SITUATION. SO WHAT I WOULD ASK THE BOARD TO DO BASED ON WHAT YOU HAVE IS ACTUAL CONSIDER A GRANT IN THE AMOUNT OF BLANK TO THE CITY TO COVER ADMINISTRATIVE COSTS FOR PLANNING SERVICES ON ECONOMIC DEVELOPMENT, FINANCE. AND THEN I JUST NEED TO KNOW WHAT THE AMOUNT IS THAT THEY'RE WILLING TO FUND. MR. HAGER, IF YOU DON'T MIND, JUST LOGISTICALLY, HOW WOULD WE WORK THAT OUT? BECAUSE RIGHT NOW OUR OUR DEPARTMENT IS BEING ASKED TO PAY FOR THOSE INVOICES. YEAH, BUT WHO'S YOUR CHECK FROM? CITY. RIGHT. YEAH. SO FROM THE EDC GET A CHECK FROM THE CITY. SO THE CITY PAYS FOR ECONOMIC DEVELOPMENT STAFFING. THROUGH THIS MECHANISM. IF YOU'RE AN EMPLOYEE OF THE CITY, ARE YOU NOT SURE? OKAY. SO WHAT EDC IS TRADITIONALLY DONE IN AN INFORMAL WAY IS APPROVED. THE BUDGET FROM LAST YEAR THAT ATTRIBUTED A CERTAIN AMOUNT OF SALARY TO EMPLOY YOU AND OTHER PEOPLE THAT ARE IN YOUR DEPARTMENT. SO IN THIS CASE, WE'VE EMPLOYED WE, THE CITY, HAVE EMPLOYED A PLANNING AND DESIGN PROFESSIONAL TO ASSIST US. THE CITY AND THEREFORE, IN THE CASE OF ECONOMIC DEVELOPMENT PLANS WITH ECONOMIC DEVELOPMENT.

CUSTOMERS. PROSPECTS, WITH THE PLANNING ELEMENTS THAT ARE NEEDED FOR WHATEVER ECONOMIC DEVELOPMENT, YOU KNOW, MANY TIMES THEY HAVE TO GET SUP, THEY HAVE TO HAVE ZONING CHANGES.

THEY LOOK AT FACADE GRANTS FOR US IN TERMS OF WHETHER OR NOT IT'S AN ESTHETIC. THE BUILDING OFFICIALS OFFICE, ALL THOSE PROFESSIONALS. THAT'S WHAT THAT ADMINISTRATIVE FEE THAT YOU APPROVED EARLIER IN GENERAL ADMINISTRATION DOES. SO YOU'RE ACTUALLY ASKING FOR AN AMENDMENT TO LAST YEAR'S CONTRIBUTION FOR ADMINISTRATIVE AND AN AMOUNT OF MONEY TO COVER THE COST OF THE CITY'S HIRING OF OLSEN PLANNING AND DESIGN. OKAY. APPRECIATE THE GUIDANCE. AND I THINK WE NEED TO WORK WITH THE CITY'S BUDGET OFFICE, TOO, BECAUSE THERE MIGHT BE SOME SOME OTHER SALARY SAVINGS THAT WE COULD WE COULD LOOK AT. BUT I THINK AT THE END OF THE DAY, YOU KNOW, MR. HAGER, YOU'RE YOU'RE YOU'RE ON THE RIGHT, RIGHT TRACK HERE AS FAR AS HOW WE, YOU KNOW, PAPER THIS

[02:20:05]

SO I THINK THAT'S WHERE I'M CONFUSED, BECAUSE I THOUGHT WE ONLY HAD $109,000 LEFT FROM 2025. YEAH. AND THAT'S THAT'S THE CHALLENGE FOR US IS WE'VE BEEN LOOKING AT OUR BUDGET LINE ITEM SAYING WHAT WE CAN AND CAN'T DO AND WHAT WE'RE NOT GOING TO BE ABLE TO DO TO FINISH, TO FINISH THE YEAR. AND WE'RE LOOKING AT OUR OUR MARKETING BUDGET. WE'RE LOOKING AT I THINK SHE SHE'S REFERRING TO 20 FISCAL YEAR 20 600 NO. THAT'S THIS FISCAL YEAR 20. THIS IS ALL FOR 25 BECAUSE IT'S TOTALLY SEPARATE FROM THE PRESENTATION YOU SAW EARLIER ON

[02:25:02]

OKAY. SO THEN WHAT'S THE SURPLUS FOR 2025 RIGHT NOW? I KNOW WE HAVE YOU KNOW, THE BUDGET OFFICE WAS LOOKING AT THE INCENTIVES LINE ITEM IN THE BUDGET. AND THERE'S QUITE A BIT IN THERE.

THERE IS DEFINITELY ENOUGH TO COVER THE ONE 136 THAT WE'RE TALKING ABOUT TODAY. SO THOSE ARE FUNDS THAT WERE NOT SPENT. IS THAT CORRECT. FUNDS. THAT'S NOT WE HAVE THAT IN HERE. NO.

THAT'S WHY I'M CONFUSED. YEAH I THINK THAT'S WHAT WE'RE ALL LIKE THE 20 2525. YEAH. YEAR TO DATE I BELIEVE THAT WAS SENT OUT AS PART OF THE BUDGET UPDATES YEAR TO YEAR TO DATE. SO THAT WOULD.

SYMPTOMS LIKE OVER THE LAST WEEK FINANCIAL NUMBERS CARRIED OVER FINANCIAL. AND I THINK THAT MAY HAVE BEEN. SOME REASON. SO OKAY LET ME LOOK I THINK THIS IS A NEXT YEAR. SO. YEAH. YEAH THAT'S YEAH IT'S THE SAME THING. YEAH. NO IT'S NOT IN THERE. IT'S NOT. YEAH I THINK THE FINANCIALS YOU ALL SET OUT IN A SEPARATE ACCOUNT I DON'T WAS IT. THAT'S NOT. BUDGET. IT'S NOT 2025. IT'S 2026. IT'S THE PROPOSED. AND THEN THE PROPOSED SUMMARY. CORRECT. IT WAS. JULY 24TH. WAS THE IS THERE A FINANCIALS. THAT ISN'T ONE OF THE FINANCIAL REPORTS INCLUDED I SEE OKAY.

THOSE ARE THE FINANCIAL REPORTS THAT WERE SENT OUT FOR MAIN STATION. GOTCHA. SALES TAX EXPANSION COST. YEAH. WHERE WAS THE ADMINISTRATION FEE. IS THAT THIS YEAR YOU HAVE A BUDGET SUMMARY DOCUMENT. SO ADMINISTRATOR, THAT'S GOING TO BE OUR FIRST FUND IN THE PROPOSED BUDGET. OKAY. IT'S UP HERE. PERSONNEL. SO PERSONNEL IS A CATEGORY UNDER ADMINISTRATION OKAY. YEAH. BUT AGAIN THIS IS THAT'S YOUR PROPOSED BUDGET FOR NEXT FISCAL YEAR. THEY'RE TALKING ABOUT THE CURRENT FISCAL YEAR, CURRENT OPERATING BUDGET THAT'S ALREADY IN PLACE. NO RIGHT. NO I UNDERSTAND I WAS JUST TRYING TO SEE WHAT IT IS GOING FORWARD AND HOW THESE TWO I THINK YOU'RE REFERRING TO IN THE BUDGET DETAIL SUMMARY. THAT WAS PROVIDED, THERE IS THE.

AMOUNT THAT'S PROVIDED TO THE CITY AND. RIGHT HERE. THESE ARE THE AMOUNTS OKAY. DO YOU HAVE THAT 25. THAT IS IT'S SEPARATE FROM THE ADMIN PERSONNEL COSTS. ANY ANY PERSONNEL OR ADMIN COSTS. WOULD IT BE SPECIFIC TO THE BUDGET THEY'RE TALKING ABOUT? IS CAPTURING SAVINGS FROM THE PLANNING AND DEVELOPMENT SERVICES BUDGET? THAT'S CORRECT.

THAT'S WHERE THE $70,000 IS COMING FROM. THE PLANNING DEPARTMENT'S BUDGET TAKE THE TWO DOWN TO ONE ONE 3136. SO THE 136 WE'RE LOOKING AT FOR THE CURRENT FISCAL YEAR, IF WE'RE GOING TO HAVE THIS LEVEL OF PARTICIPATION, WHERE AND HOW WE MOVE MONEY FROM SPECIFIC LINE ITEMS IN OUR BUDGET TO ACCOMMODATE THAT LEVEL OF PARTICIPATION. AND THAT MAY MEAN THAT WE MAY HAVE LESS GRANT MONEY AVAILABLE FOR THE REMAINDER OF THE FISCAL YEAR, OR LESS MONEY IN CONTRACTUAL SERVICES TO JUST FINISH THE YEAR IN THE BLACK. NEXT YEAR IS A COMPLETELY NEW SLATE. LIKE I SAID, WE'RE GOING TO HAVE A DIFFERENT, DIFFERENT SITUATION.

THIS IS, JUST, AS I SAY, A UNIQUE SITUATION, A ONE OFF THAT WE'RE JUST WE'RE TRYING TO FINISH OFF THE FISCAL YEAR AS BEST AS WE CAN AND, YOU KNOW, MOVE ON. AND THERE'S SUFFICIENT FUNDING IN THE INCENTIVES LINE ITEM FOR FY 25 THAT WOULD COVER 200,000, BECAUSE INITIALLY WE WERE LOOKING AT LIKE 206, BUT WE FOUND THE 70 FROM THE PLANNING DEPARTMENT'S BUDGET. SO NOW WE JUST NEED 136 AND THERE WAS ENOUGH. ACCORDING TO THE BUDGET OFFICE, THERE WAS ENOUGH CAPACITY IN THAT LINE ITEM TO COVER THAT. 136 FOR OLSON IN THIS FISCAL YEAR'S BUDGET. SO

[02:30:07]

SO I'LL BE PREPARED TO CONSIDER A MOTION TO APPROVE OR DISAPPROVE. I HAVE A COUPLE QUESTIONS. SORRY. OKAY. I GUESS IF WE DID GIVE THIS MONEY, IS THERE ANY EXPECTATION OF REIMBURSEMENT BACK? WELL, YOU KNOW, ONE BECAUSE IT'S A GRANT AND IT'S. IT'S THAT'S WHAT THE CLAWBACK PROVISIONS FOR. BUT YOU'RE BUYING SERVICES SO THERE'S NOTHING OTHER THAN UNUSED MONEY TO CLAW BACK. NO, BUT WE'RE PAYING FOR SERVICES THIS YEAR. BUT THERE'S WE'RE FORGOING OPPORTUNITIES TO GIVE PAINT GRANTS, SIGN GRANTS BECAUSE THAT MONEY'S SPENT.

WELL, I UNDERSTAND YOU ONLY GOT SO MUCH MONEY AND THERE'S A BUDGET. I'M SAYING THAT WE HAVE A RESERVE. YES, SIR. NO, IF I MAY, THERE MAY BE, AS WE MENTIONED EARLIER, THERE MAY BE THE OPPORTUNITY THAT WE MIGHT BE REIMBURSED SOME OF THAT ON 36 BY THE APPLICANT FOR LIFE SCHOOL.

BUT EVEN IN THAT SCENARIO, WHATEVER WE REIMBURSE WOULD NOT BE THE FULL $136 DOLLAR AMOUNT BECAUSE WE DIDN'T USE THAT LEVEL OF SERVICE FOR THAT PROJECT. BUT THERE IS SOME MONEY THAT WE COULD RECOUP AND WE'RE WORKING ON THAT. SO ANY OTHER QUESTIONS? OKAY. SO THE CHAIR WILL ENTERTAIN A MOTION TO APPROVE OR NOT APPROVE THIS PARTICULAR FUNDING REQUEST. I GUESS I WOULD APPROVE IT WITH A LIMITED AMOUNT TO GIVE STAFF TIME TO GET MORE TRANSPARENCY ON WHAT ARE THE PAST DOLLARS AND WHAT ARE THE FUTURE DOLLARS EXPECTATIONS, AND THEN COME BACK TO US AND THEN LET US DECIDE AND HAVE TIGHTER NUMBERS WHAT THAT DELTA IS, BECAUSE RIGHT NOW WE'RE GOING TO GIVE. IF WE WERE TO GIVE THEM $135,000, TO ME, THAT'S A PAYMENT THAT THEY COULD JUST GO OUT AND SPEND AND USE BASED ON WHAT THEY'RE NOT GOING TO REFUND US ANYTHING BACK UNLESS THEY DON'T SPEND IT. IF THEY ONLY SPEND 90, THEN THEY GIVE US $45,000 BACK. MAYBE WE CAN, MAYBE WE CAN TABLE IT UNTIL WE GET THE NUMBERS NECESSARY TO UNDERSTAND. WELL, I THINK THE NEED IS FROM WHAT I'M HEARING, IS THAT THERE'S INVOICES OUTSTANDING. KIND OF LIKE STAR TRANSIT. IS THERE A WAY THAT WE AS A BOARD AND I WOULD MAYBE MAKE A MOTION OF 75,000 TO ALLOW THEM TO ADDRESS SOME OLDER THINGS THAT ARE PENDING TO KEEP US IN GOOD STANDING IN THE BUSINESS COMMUNITY AND GIVE THEM TIME TO GET A LITTLE BIT OF A DETAILED REPORT, BECAUSE THE REQUEST TO ME IS VERY VAGUE, AND THAT'S JUST MY OPINION. IF THEY CAN COME BACK WITH, OKAY, HERE'S WHERE THESE PAST DOLLARS OF THE 75 ARE GOING TO BE GOING TOWARDS, AND HERE'S WHAT'S REMAINING, AND HERE'S WHAT'S EXPECTED FOR THE REST OF THE FISCAL YEAR. THEN THEY COME BACK

[02:35:03]

YEAH. SHOW US THE NUMBERS THAT WORK FOR THE CITY. I MEAN IT'LL IT'LL ENABLE US TO AT LEAST PAY THE PAST DUE INVOICES AND GET THAT CLEANED UP. AND THEN I THINK WE'RE JUST GOING TO HAVE TO WORK REALLY HARD OVER THE NEXT TWO MONTHS TO GET OFF OF THIS. NO, I UNDERSTAND THE CONTRACT BECAUSE I DON'T KNOW THAT THERE'LL BE ANY ADDITIONAL MONIES OUT THERE TO CONTINUE, BUT IT GIVES YOU TIME TO SEE WHAT YOUR STAFFING LEVEL IS GOING TO BE AND WHAT WHAT YOUR NEEDS ARE GOING TO BE VERSUS THE VAGUE REQUEST. AND THAT'S, I THINK, FROM ME AS A BOARD PERSON, IS THAT VAGUENESS OF WE KNOW THERE ARE DOLLARS THAT ARE NEEDED FOR THE COMMUNITY, AND THEY ARE HELPING WITH BUSINESSES, BUT IT'S JUST I DON'T HAVE AN ISSUE WITH THAT. I HAVE AN ISSUE WITH WHAT THAT DOLLAR AMOUNT IS AND THE TRANSPARENCY THAT THAT'S HOW MUCH IS GOING TOWARDS THAT VERSUS MORE AS A MORE SPECIFIC ASK. SO THAT'S WHY I WOULD MOTION 75,000 TO ALLOW THEM TO CLEAR UP THOSE PAST INVOICES AND BRING US THOSE DETAILS WHERE THAT 75,000 IS GOING, AND THEN WHAT THE DELTA IS FOR, WHAT THEY ANTICIPATE FOR THE REST OF THE YEAR. AND YOU ARE EXPRESSING THAT IN THE FORM OF A MOTION. IS THERE A SECOND? I CAN'T GIVE YOU THAT. I'LL SECOND THE MOTION BECAUSE I DO WANT TO MAKE SURE WE PAY WHAT'S CURRENTLY DUES, AND WE'RE ABLE TO STILL MOVE FORWARD. SO IT'S BEEN PROPERLY MOTION AND SECOND MISS DISCUSSION DISCUSSION. RIGHT RIGHT RIGHT RIGHT RIGHT RIGHT RIGHT. ABSOLUTELY. YES. I JUST THOUGHT YOU HAD SOMETHING TO SAY. THAT'S ALL. I MAY, BUT I JUST WANT TO MAKE SURE AGAIN. SO ARE WE JUST ARE WE CONFIDENT THAT THE 75,000 IS WILL GET US PAST THE PAST THE PAST DUE INVOICES. DO YOU HAVE ANY THAT IN COMBINATION WITH, YOU KNOW, THE SALARY SAVINGS NUMBER THAT I MENTIONED EARLIER, THE IN THE PLANNING BUDGET, WHICH WAS 70 GRAND, THAT WILL ENABLE US TO PAY OFF ALL THE PAST DUE INVOICES AND MAYBE, MAYBE COVER US FOR PART OF THE MONTH OF AUGUST HERE AS WELL. AND THEN AFTER THAT I, YOU KNOW, JUST BASED ON THE FORECASTS, YOU KNOW, WE'RE WE'RE PROBABLY NOT GOING TO BE ABLE TO KEEP KEEP OLSEN ON BOARD. YOU KNOW, THAT FAR INTO SEPTEMBER, THE 175 THAT'S THERE IS THAT WHAT IS THAT NUMBER. WHICH NUMBER.

THERE'S A NUMBER HERE LISTED. IT SAYS TOTAL ESTIMATED COST FOR THESE SERVICES EXPECTED TO EXCEED 175,000, WHICH WAS PARTIALLY COVERED BY SALARY SAVINGS FROM THE VACANT POSITIONS. SO YOU HAD 70 FROM THE VACANT AND 75. SO THAT'S ONE. HUNDRED 5050. YEAH, THAT'S ABOUT 140 501 45 YEAH. SO WE'RE CLOSE. IT'S ABOUT 30,000 LESS THAN WHAT'S THERE. BUT YOU KNOW, IT. IT'S A IT'S A GOOD START. AND I THINK, YOU KNOW, WE'LL JUST HAVE TO REALLY WORK HARD TO WEAN OFF OLSEN PROBABLY SOONER THAN WE HAD PLANNED. AND SO THE 209, WHAT WAS THAT NUMBER.

THAT'S THE THAT'S AN ESTIMATED PROJECTION OF BASED ON WHAT WE HAVE. THAT'S AN ESTIMATED PROJECTION BASED ON THE LEVEL OF SERVICE THAT WE'VE USED THEM AT THE RATE THAT WE'RE CURRENTLY AT, GIVEN ALL THE APPLICATIONS, GIVEN THE AMOUNT OF HOURS THAT WE'VE SEEN THEM PUT IN OVER THE COURSE OF THE LAST SEVERAL WEEKS, THAT WAS THE FORECAST. IF WE JUST USE THAT, YOU KNOW, WHAT WE'VE SEEN OVER THE LAST FEW WEEKS AND MULTIPLY THAT BY THE REMAINING WEEKS IN THE FISCAL YEAR, THAT GIVES US AN ESTIMATE OR PROJECTION OF WHAT THE FISCAL YEAR WILL LOOK LIKE WITH THIS CONSULTANT. AND THEN THE LAST THING SO WE JUST KIND OF KEPT SPENDING. LIKE WE, WE, WE JUST KEPT GOING WITH THEM WITHOUT THE MONEY THERE. WELL, I, YOU KNOW, AGAIN WE HAD WE HAD THE LIFE SCHOOL PROJECT AND WE HAD THE STAFF AUGMENTATION. AND YOU KNOW, THIS THIS WHOLE RELATIONSHIP WITH OLSEN KIND OF TOOK, YOU KNOW, A FEW DIFFERENT EBBS AND FLOWS. BUT, YOU KNOW, WE REALIZED A MONTH AGO, OKAY, WE REALLY GOT TO, YOU KNOW, COME UP WITH A SPENDING PLAN AND A

[02:40:03]

SAVAGE JOHNSON. YES OKAY. YES. HARVEY. YES. OKAY. OKAY. SO I BELIEVE THE NEXT ITEM ON THE AGENDA IS BOARD DISCUSSION AND POSSIBLE APPOINTMENT OF A VICE PRESIDENT. AND I WANT TO RECOMMEND THAT WE TABLE THIS. UNTIL WE ARE ALL HERE PRESENT. SECOND. OKAY. OKAY. YES. YES.

LET'S FORMALIZE IT. YOU HAVE TO DEVOTE TO TABLE OR SIX TO A. ATTORNEY. HAGAN. YES, SIR. WE WANT TO WE WANT TO TABLE A PARTICULAR ITEM ON THE AGENDA. DO WE HAVE TO TAKE A FORMAL VOTE? NO, YOU DO NOT. YOU CAN JUST MOVE ON TO THE NEXT AGENDA ITEM UNLESS SOMEONE WANTS TO CHALLENGE YOU TONIGHT. OKAY? OKAY. OKAY. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF.

[6.b. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF DCEDC INCENTIVE & GRANT POLICY.]

PARTICIPATION REQUIREMENTS. THESE WERE SOME EDITS THAT WERE PROPOSED UPON THE 623 BOARD MEETING. THE MERGER OF SOME ITEMS, AND THE REMOVAL OF ONE OF THE SECTIONS FOR COMMERCIAL AND RESIDENTIAL REDEVELOPMENT AND REUSE. AND THEN POST THE. AFTER THE JULY 9TH BOARD MEETING. THE

[02:45:05]

AND THEN THE SECOND THING WE DID WAS THE SECOND THING WE DID WAS TO SAY, YEAH. YES. OKAY. SO WHAT WAS IN OUR PRINTED AGENDA. SIX C DISCUSS AND BOARD POLICY ACTION. FINAL DRAFT OF THE EDC SPONSORSHIP POLICY. IS THAT NOT THE ONE WE'RE ON. WHEREAS THE THAT'S D OKAY. SO YOU'RE ON WHAT WAS SIX B DISCUSSION TO THE BOARD OR THE FINAL DRAFT OF THE EDC INCENTIVE AND GRANT POLICY? YES, SIR. WE MOVED THE LAST, LAST ONE TO THE FRONT AND EVERYTHING ELSE MOVED DOWN.

OKAY. I'M SORRY BECAUSE I WAS LOOKING FOR IT IN MY PACKET RIGHT NOW. THIS IS MY BAD. I MISSPOKE, I REARRANGED, AND THEN ON TOP OF THAT, I MISSPOKE. SO IT'S JUST A. UNPRINTABLE FOR FAMILY MEETINGS. AND WHEN YOU WHEN YOU'RE AT THE LOCATION WHERE YOU'RE SITTING WITH THE PRESENTATION, I THINK I'M RIGHT THERE. AND WE DISCUSSED IT LAST TIME, WE JUST ASKED THAT IT BE IMPLEMENTED SO WE CAN SEE THE FINAL. RIGHT? YES. IT WAS ORIGINALLY PRESENTED JUNE 23RD AT THE JUNE 23RD MEETING, AND THEN AGAIN AT THE JULY 9TH MEETING. AND AT THAT TIME IT WAS REQUESTED TO SEE THE CHANGES MADE BEFORE THE BOARD WOULD MAKE THE OFFICIAL VOTE TO APPROVE. SO ANY QUESTIONS OR COMMENTS ON THAT ITEM. YES, EXACTLY. ON THE PAGE TWO OF THE STAFF REPORT LETTER. IT SAYS THE ADDITION OF PARTICIPATION REQUIREMENTS THAT INCLUDE REQUIREMENT THAT THE BUSINESS PLAN, A MARKETING PLAN AND A COPY OF THE LETTER OF INCORPORATION. YEAH, I JUST KEPT WHAT WAS ALREADY ON THERE BASED ON THE HISTORICAL PURPOSES. BUT

[02:50:04]

STILL IN THE. LET'S SEE. GENERAL PARTICIPATION. YEAH. ON PAGE 1 OR 2 I THINK THAT SECOND PARAGRAPH, IT SAYS. SO I TOOK OUT THE COPY OF. AND JUST LEFT THE.

DID THAT ANSWER YOUR QUESTION. IT DID. ALL RIGHT. ANY OTHER QUESTIONS OKAY. WHAT IF THEY DON'T HAVE THE TEXAS SALES AND USE TAX WHICH IS. YOU HAVE TO HAVE A TEXAS USE THEM TO DO THAT. THEY HAVE TO BE PAYING. SO THAT'S THE MAIN THING BECAUSE THESE FUNDS ARE FROM THE SALES TAX. THAT'S ONE OF THE OTHER, NOT NECESSARILY THE REQUIREMENTS BUT ELIGIBILITY FACTORS. SO ORGANIZATIONS THAT DO NOT PAY SALES TAX ARE NOT ELIGIBLE TO APPLY FOR GRANTS THAT ARE DERIVED FROM SALES TAX. SO PRIMARILY NONPROFITS. WE DID HAVE ONE EXCEPTION. BUT THEY WERE PAYING SALES TAX. IT WAS A NONPROFIT ORGANIZATION, BUT THEY WERE REQUESTING SIGNAGE FOR THEIR RETAIL STORE, IN WHICH CASE THEY DID PAY SALES TAX. SO THAT MADE THEM ELIGIBLE IN THAT SITUATION. AND THEY HAD THE CERTIFICATE. WE DIDN'T HAVE THAT REQUIREMENT BEFORE, BUT THAT'S ONE OF THE THINGS THAT, AGAIN, JUST HOPING TO BETTER VET BUSINESSES BECAUSE MOST BUSINESSES HAVE THAT HUNG UP IN THEIR OFFICE OR RETAIL SPACE ALREADY. SO IT WOULDN'T BE ASKING THEM TO GO OUT OF THEIR WAY. WE'D JUST ASK FOR A COPY OF IT. SOME BUSINESSES PUT THEM ON THE WALL. OKAY, ANY MORE QUESTIONS? ALL RIGHT. SO THE CHAIR WILL THEN ENTERTAIN A MOTION TO APPROVE OR NOT APPROVE. I MOVE THAT WE APPROVE THE FINAL DRAFT OF THE. INCENTIVE PAYMENT POLICY. SO MOVE. IS THERE A SECOND? I'LL SECOND. SECOND.

MISS THOMPSON, ANY EVERY ROLL CALL DISCUSSION QUESTION.. HE WK ITEM. VICTOR'S NOT HERE. BUT THE QUESTION. MARLIN. MAYBE YOU PROBABLY KNOW ONCE THIS IS A NEW POLICY THAT WE'RE IMPLEMENTING.

CORRECT. SO IT'S THE TYPE OF POLICY THAT WE CAN GO FOR A YEAR AND THEN REEVALUATE IT DOWN THE ROAD AND MAKE RECOMMENDATIONS AND CHANGES, CORRECT THE POLICY. THIS POLICY IS AN EXISTING POLICY. THE PROPOSED EDITS ARE WOULD BE REVISIONS, YES. BUT OF COURSE, IN THE FUTURE WE CAN ALWAYS REEVALUATE TO SEE IF WE NEED TO ADD BACK OR MAKE MORE REVISIONS. YES. OKAY. SO IT'S A LIVING DOCUMENT. YES, SIR. THANK YOU. WHAT IS THIS? GOOD. OKAY. AVENUE. OKAY. ZOCCA. YES.

[02:55:11]

[6.c. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF DCEDC SPONSORSHIP POLICY. ]

SORRY, I TECHNICAL DIFFICULTIES. OKAY TO DO THIS IN. ALL RIGHT. SO. AGAIN THIS IS ANOTHER ITEM THAT IS BEING BROUGHT BACK BEFORE THE BOARD. AND IN THIS CASE THE CDC SPONSORSHIP POLICY IS A NEW POLICY WHICH DID NOT EXIST BEFORE. WE HAD GUIDELINES THAT WERE PUT IN PLACE WITH THE APPLICATION. AND I WAS AT THAT TIME, I'M SURE THE STAFF'S ATTEMPT TO TRY TO JUST HAVE SOME WAY OF HAVING ELIGIBILITY REQUIREMENTS. BUT WE DID SEE IN JUST SOME OF THE REQUESTS THAT WE WERE RECEIVING THAT WE NEEDED MORE CLEAR CUT EVALUATION CRITERIA AND PARTICIPATION GUIDELINES. SO THAT IS WHERE THIS POLICY CAME ABOUT. AGAIN, SOME KEY HIGHLIGHTS WERE ADDING A PURPOSE STATEMENT, EXPANDING THE CLARIFYING ELIGIBILITY CRITERIA, GIVING MORE EXPLANATION ON THE APPLICATION PROCESS AND THOSE TYPES OF CONSIDERATIONS. AND THIS WAS IN WHICH IS IN YOUR PACKET OR NOT WAS IS A COPY OF THE. SPONSORSHIP REQUEST FORM. AND THE INFORMATION THAT WE REQUEST ALONG WITH THE GUIDELINES WHICH THE GUIDELINES ARE. WHAT KIND OF STARTED THE FRAMEWORK FOR CREATING THE POLICY. SO THERE WASN'T ANYTHING IN THE POLICY THAT'S NOT INCLUDED HERE THAT WAS ALREADY IN PLACE. AND BASED ON THE FEEDBACK FROM THE JULY 9TH BOARD MEETING, THE PROPOSED REVISIONS WERE. ADDING THAT TO THE REPORTING REQUIREMENT THAT FUTURE PARTICIPATION WOULD BE IMPACTED, ADDITION OF REQUESTS TO PROVIDE AN EMPLOYER IDENTIFICATION NUMBER FOR TAXPAYER VERIFICATION UNDER THE ELIGIBILITY CRITERIA SECTION.

AND IT WAS KIND OF DUPLICATING ITEM B, SO THAT WAS REMOVED AS A RESULT OF ADDING THAT VERBIAGE.

SO TRADITIONALLY IN THE DOCUMENTATION PROCESS, IT'S USUALLY POLICY. THEN APPLICATION. IN THIS CASE THE APPLICATION. YES, SIR. ANY QUESTIONS. WHAT WAS THAT. WHAT WAS IT I HAVE ONE YES. WHAT'S THE NORMAL TURNAROUND FOR THESE SPONSORSHIPS WHEN SOMEONE FILLS OUT ALL THE PAPERWORK, GETS IT TO YOU. WHAT'S THE TIMELINE THAT THEY CAN KNOW THAT IT'S GOING ON? WE RIGHT NOW WE'VE BUILT IN AT LEAST SIX WEEKS JUST TO HAVE TIME TO REVIEW IT BECAUSE AGAIN, WITH NOT ONLY THE SPONSORSHIP REQUEST THAT WE'RE RECEIVING AND REVIEWING THE GRANT REQUEST, THE INCENTIVE REQUEST, AND JUST HAVING TIME TO PROCESS EVERYTHING AND THEN GIVE IT. SO LET'S SEE. AND THEN GIVEN THE TIMELINE ON WHEN THE REQUEST IS RECEIVED AND THE NEXT MEETING.

SO FOR EXAMPLE, IF OUR PACKET HAS TO GO OUT ON WEDNESDAY, BUT SOMEONE TURNS IN THEIR PACKET THE DAY BEFORE OR THE APPLICATION, IT'S NOT GOING TO BE FEASIBLE FOR US TO REALLY DO A DEEP REVIEW AND GET EVERYTHING READY FOR THE BOARD TO INCLUDE IN THE PACKET, SO THAT'S WHY WE ADDED THAT TIME FRAME. BUT I THINK IN THE POLICY. I. DO HAVE A COUPLE OF IN THERE. YEAH. THE

[03:00:03]

IF THEY HAVE IT, WE HAVE TO GET THEM SET UP AS A NEW VENDOR, THEN GETTING THEIR PAYMENT PROCESSED, LIKE EVEN THAT IN ITSELF COULD TAKE ADDITIONAL TIME. I HOPE I ANSWERED YOUR QUESTION. OKAY, ANY QUESTIONS FROM OUR STAFF ON THAT? I. THINK SO AT THIS POINT, THE CHAIR WILL ENTERTAIN A MOTION TO APPROVE OR DISAPPROVE THE FINAL DRAFT OF THE DC EDC SPONSORSHIP POLICY.

EVERYBODY'S FIGURED. THAT WE APPROVE THE FINAL DRAFT OF THE SPONSORSHIP. THANK YOU. COUNCIL MEMBER SAVAGE, IS THE MOTION IS THERE A SECOND? SECOND A SECOND? THANK YOU. OKAY. BOARD MEMBER.

DISCUSSION. COUNCIL MEMBER. YOU SEE, I DON'T KNOW ABOUT THE REST OF YOU FOR SHADOWING. I DON'T KNOW ABOUT THE REST OF YOU, BUT THERE IS A UNIVERSAL SIGNAL THAT YOU'VE STAYED TOO LONG. AND THAT UNIVERSAL SIGNAL IS EITHER ONE OF TWO THINGS. EITHER THEY FLICKER THE LIGHTS ON OR OFF, OKAY. OR THE CLEANING. FORGET IT. I'M COMING IN. LIKE YOU'RE TALKING TO ME, RIGHT? I'M NOT RESPONSIBLE FOR WHAT GOES IN THE TRASH CAN AFTER I LEAVE. AND YOU SAY SO. SO. THE NEXT ITEM ON HERE. WAIT. WE NEED TO DISCUSSION. A DISCUSSION. DISCUSSION. OKAY. IS THERE ANY DISCUSSION? I JUST HAVE A CLARIFICATION QUESTION. THE MOTION IS FOR THE POLICY. DO WE NEED TO INCLUDE THE APPLICATION OR IS THAT ALREADY EXISTING AND NO CHANGES WERE THERE THAT'S ALREADY EXISTING. YES. NO CHANGES TO THE APPLICATION. MOTION DOESN'T NEED IT. THANK YOU FOR CLARIFYING THAT. ANY OTHER DISCUSSION? OKAY. SO NOW OKAY NOW WE'RE READY TO HAVE A ROLL CALL. VOTE OKAY. DAPHNE. YES. YES. SAVAGE. YES. HOFFMAN. YES. HARVEY. YES. OKAY. NEXT

[6.d. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF BUSINESS RETENTION AND EXPANSION (BRE) PROGRAM. ]

[03:05:01]

[03:10:06]

YEAH, I WOULD, I WOULD BE BACK ON THE COMMENT MADE EARLIER FROM, FROM BOARD MEMBER ZILKHA IS THAT WE APPROACH THIS AS A LIVING DOCUMENT THAT, YOU KNOW, AS WE'RE REPORTING ACTIVITY, BE THAT MONTHLY OR QUARTERLY WITH THE CITY MANAGER'S OFFICE, FOR EXAMPLE, IT'S WEEKLY, RIGHT? SO AGAIN, SOME OF THESE ARE OUR EFFORTS TO JUST DOCUMENT, MAYBE GET CREDIT FOR. BUT REALLY TO PROVIDE THAT QUANTITATIVE DATA. BUT STUFF THAT WE'RE ALREADY DOING AND TRACKING. EXACTLY.

YEAH. EXACTLY. OKAY. THANK YOU I APPRECIATE THE FEEDBACK OKAY. I THINK WHERE WE LEFT OFF IN TERMS OF REPORTING TOOLS, MONTHLY, QUARTERLY, ANNUALLY TO THE DCDC BOARD AND CITY COUNCIL. RIGHT.

THAT'S WHETHER THAT'S PART OF OUR QUARTERLY REPORTS, THIS BOARD AND CITY COUNCIL. AND THEN, YOU KNOW, AT THE END OF THE YEAR, TAKE AN OPPORTUNITY TO KIND OF LOOK BACK AND KIND OF OUTLINE THE YEAR THAT WAS. SO IF WE'RE, YOU KNOW, TRACKING THIS DATA, OBVIOUSLY, BY THE TIME WE GET TO THAT POINT, WE HAVE A PRETTY GOOD INDICATOR IDEA IN TERMS OF HOW WE'RE DOING. SO AGAIN, ANOTHER OPPORTUNITY TO KIND OF CHECK IN AND MONITOR PROGRESS PROGRAMMATICALLY ROUTINELY OKAY. OKAY. QUESTIONS OR COMMENTS CONCERNING THIS PRESENTATION. ALL RIGHT. SO YOU NEED YOU NEED A YOU NEED A MOTION FOR US TO APPROVE OR DISAPPROVE. YEAH I THINK WE HAVE THIS ITEM FOR ACTION ON THIS OKAY. SO THE CHAIR WILL NOW ENTERTAIN A MOTION TO APPROVE OR NOT APPROVE THIS PARTICULAR ITEM ON THE AGENDA. SO THIS WAS SIX D RIGHT. BEHOLD 60. SORRY I'LL GO

[03:15:02]

YES. WE. CHAIR. HARVEY. YEAH, I HAD A QUESTION AND I DON'T KNOW, IT'S KIND OF BACK ON THE APPLICATION FOR SPONSORSHIP. WOULD THAT BE OUT OF ORDER TO JUST GET A CLARIFICATION QUESTION? I SAID TO HER. DO WE HAVE SOME. YES. ALL RIGHT. THANK YOU. ASK A QUESTION. UNLESS YOU REOPEN THE ITEM, DON'T OPEN THE ITEM. RECONSIDER THE ITEM. DON'T OPEN THE ITEM. THANK YOU, ATTORNEY HAGAN. OKAY, WE'RE GOING TO MOVE ON. WE'RE GOING TO MOVE ON. AND THE NEXT ITEM ON

[6.e. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF DCEDC BYLAWS. ]

GIVEN THAT THIS EVENING WE TABLED THE ACTION TO HAVE ANY DISCUSSION OR ANY NOMINATION OF A VICE PRESIDENT, WE WOULD ASK HOW THE HOW THIS BOARD WANTS TO PROCEED WITH A THE VACANCY OR PUTTING AN ADDITIONAL MEMBER ONTO THE SUBCOMMITTEE TO MOVE FORWARD WITH THE BYLAWS AND FINALIZING THEM. I'D LIKE TO SPEAK AS FAR AS THE BOARD BEING ON THAT SUBCOMMITTEE GOING THROUGH THE DOCUMENT, I THINK THERE WERE A COUPLE OF THINGS THAT WERE UP IN THE AIR ABOUT LIKE TERM LIMITS FOR OUR BOARD MEMBERS AND THE WAY WE SOME OF THESE PROPOSALS ARE STRIKING OUT. SOME QUALIFICATIONS OF FOLKS SITTING IN THE SEATS AS BOARD MEMBERS. AND I JUST, YOU KNOW, I KIND OF LEAN TOWARDS THAT. WE SHOULD HAVE TERM LIMITS AS MY GUT FEEL, BUT I DON'T THINK THAT'S REALLY ADDRESSED IN HERE FOR WHATEVER REASON. AND JUST I HAVE SOME OTHER QUESTIONS THAT I STILL THINK I NEED CLARIFICATION ON, BECAUSE I JUST DON'T FEEL COMFORTABLE WITH THE DOCUMENT AND TO MOVE IT FORWARD. RIGHT NOW, THAT'S ME AS A COMMITTEE PERSON. SO AND AS, AS FAR AS. REFILLING, I GUESS IF YOU WOULD BE SERVING MR. HARVEY AS THE PRESIDENT, WE WOULD NEED ANOTHER PERSON ON THE COMMITTEE TO JUST KIND OF TAKE ANOTHER LOOK AT IT. AND DOES IT HAVE TO BE THE VICE PRESIDENT OR IS IT JUST ANOTHER. IT WAS SUGGESTED AT THE TIME, BUT IT DOES NOT

[03:20:02]

AND SO IT IS A DOCUMENT THAT HASN'T BEEN REVIEWED IN SEVERAL YEARS. SO DEFINITELY WE WANT TO BE CAREFUL AND TAKE OUR TIME AND THE CHANGES THAT WE MAKE. BUT AT THE SAME TOKEN. MR. MR. ZUCKER,

[03:25:04]

BUT IF I DO HAVE SOMETHING, I THINK IT'S INCUMBENT ON THE INDIVIDUAL. BUT TAXING US WITH ANOTHER MEETING, TRYING TO CONVENE IS GOING TO BE DIFFICULT AND IS GOING TO KICK THE CAN. SO IF WE COMMIT TO IT AND WE GIVE A DEADLINE OF WHEN WE'RE GOING TO PROVIDE FEEDBACK, IF YOU GIVE FEEDBACK, GREAT. IF YOU DON'T, GREAT. AND WE WORK WITH WHAT YOU HAVE AND THEN WE MOVE FORWARD, I THINK I THINK GREG JUST ALLUDED TO THAT. HE SAID STARTING TONIGHT, TWO WEEKS, OKAY. IF YOU DON'T TURN IN ANYTHING. AND I AGREE WITH YOU SAID YOU'RE GOOD. I'M JUST SO THE ADDING OF A WORKSHOP. SO THAT'S WHAT I WAS ASKING IS THAT. NO. SO IN YOUR OPINION YOU JUST WANT TO BRING THIS BACK TO THIS BOARD MEETING IN A MONTH? NO, I THINK WE HAVE TWO WEEKS TO PROVIDE, IF ANYTHING, INPUT AND THEN WE'LL MAKE A DECISION ON THAT. YEAH. BUT THEN, THEN THAT JUST KIND OF WE DON'T HAVE A FULL COMMITTEE. THEN YOU HAVE TWO OF THE THREE MEMBERS SO WE CAN CONTINUE WORKING WITH THE TWO OF THE THREE. YOU HAVE SOME LEVEL OF UNCERTAINTY THROUGHOUT THIS PROCESS, AND WE WOULD BRING THIS TO A TO A FUTURE MEETING. IT'S QUITE POSSIBLE THAT IT WOULD BE WITHIN 30 DAYS. MAYBE NOT, MAYBE NOT. SO I'M A BIT HESITANT IN COMMITTING TO SAYING WE BRING THIS BACK IN 30 DAYS, NOT KNOWING THE LEVEL OF COMMENTS THAT WE'RE GOING TO RECEIVE. THE GOAL WOULD DEFINITELY BE TO BRING IT BACK IN THE NEXT 30 DAYS, ONLY BECAUSE WE HAVE BEEN TALKING ABOUT IT AND WANTED TO GET THIS FINALIZED FOR A WHILE NOW. BUT AT THE SAME TOKEN, IT IS AN IMPORTANT DOCUMENT THAT WE WANT TO MAKE SURE THAT EVERYBODY IS ON BOARD WITH THE PROPOSED CHANGES. AND THAT'S I THINK, THE IF THE RATIONALE IS ALSO PROVIDED, THAT WILL GIVE, AS WE DO OUR OWN DUE DILIGENCE TO REVIEW THE RATIONALE. OH, I UNDERSTAND WHAT OR WHY HISTORICAL CONTEXT, WHATEVER THE REASON MAY BE OR WHATEVER THE AMENDED OR PROPOSED AMENDMENT MIGHT BE. SO WOULD A MOTION BE FAIR TO SAY WE ALLOW THE FULL BOARD, GIVEN MR. BROUGHTON, I DON'T KNOW HIS SCHEDULE FOR THE REST OF THE WEEK. BY CLOSE OF BUSINESS FRIDAY TO EMAIL YOU WHATEVER COMMENTS GOOD, BAD OR INDIFFERENT, BY THE END OF THIS WEEK. AND THEN THE SUBCOMMITTEE CAN MEET MONDAY OR TUESDAY NEXT WEEK. EVALUATE THOSE COMMENTS IF THAT'S ENOUGH TIME FOR YOU TO COMPILE THEM. WE CONSOLIDATE THE COMMENTS, HAVE A MEETING OF THE SUBCOMMITTEE, GO THROUGH THEM, AND THEN WORK THROUGH THAT WITH OUR LEGAL TEAM. OKAY. MR. SHELBY. MR. SHELBY AND MR. HAYER

[03:30:01]

IT'S BEEN A BARRIER TO COMPLETION. I DON'T KNOW THAT I'D CALL THEM BARRIERS. I JUST SAY OPPORTUNITIES. SO FOR EXAMPLE, WE HAVE THE APPOINTMENT OF NEW BOARD MEMBERS THAT ARE GOING TO GETTING THEMSELVES ACCLIMATED WITH THE BUDGETS WITH THERE HAS BEEN A LOT THAT'S BEEN DISCUSSED HERE WITHIN THE LAST 60, 90 DAYS ABOUT CHANGES TO ECONOMIC DEVELOPMENT POLICY, SPONSORSHIP POLICY THAT IS IN SOME WAY SOMEHOW WRAPPED TO THE BYLAWS. AND THEN THIS EVENING WE TALKED ABOUT THE BUDGET AND TALKED ABOUT HAVING MORE TIME. WELL, IF YOU LOOK AT THE BYLAWS.

THE BYLAWS HAVE A SET TIME WHEN THE DEVELOPMENT CORPORATION IS GOING TO HAVE A JOINT MEETING WITH CITY COUNCIL AND WHEN THE BUDGET IS GOING TO BE APPROVED, WHERE IF WE LOOK AT IT, YOU KNOW, LOGISTICALLY IT JUST DOESN'T WORK. AND HOW WE TRY TO PUT TOGETHER AN ECONOMIC DEVELOPMENT STRATEGY FOR THE NEXT FISCAL YEAR. SO WE NEED TO THIS WAS A GOOD EXERCISE FOR ALL, ALL OF US TO LEARN THROUGH, WORK THROUGH AND UNDERSTAND THAT WE NEED TO CHANGE THOSE DATES AND HAVE THE BUDGET CONVERSATIONS EARLIER ON THAN WHAT WE WERE HAVING THEM HERE.

LIKE FOR EXAMPLE. NOW, TO ANSWER YOUR QUESTION, THE WORD I WOULD SAY TRANSITION. BECAUSE FOR BECAUSE FOR A WHILE WE. YEAH. WELL YEAH. BECAUSE WE WERE MOVING FOR A WHILE WE HAD ONLY FIVE MEMBERS. AND THEN MR. REED HAS BEEN GONE SIX MONTHS. AND WHO ELSE WAS ON THE COMMITTEE? OH YEAH. AND HE, HE DIDN'T HE, HE DOESN'T COUNT. BLESS HIS HEART. SO. AND THAT'S THAT IF YOU'RE GOING TO POINT TO ONE THING IT'S TRANSITION. AND I DO I THINK AS FAR AS THE LIVING DOCUMENT, I KNOW THAT THERE'S FINALITY IN OUR BYLAWS BECAUSE IT'S OUR GOVERNING DOCUMENT. BUT I DO THINK IT IS A LIVING DOCUMENT. AND THERE'S A PERIOD OF TIME THAT THESE ARE REVIEWED AGAIN. AND AS YOU SAID, YOU KNOW, WHATEVER MAY HAVE HAPPENED, WE MAY NEED TO IMPLEMENT A CHANGE OR AN AMENDMENT, BUT WE'RE CONTINUING THAT AS WELL. AND THAT WAS PART OF MY MINDSET AS TO WHY THE DELAY, BECAUSE WE ONLY HAD FIVE MEMBERS. AND SO WHAT ABOUT THE OTHER TWO? HOW ARE THEY GOING TO FEEL? SHOULDN'T THEY HAVE A CHANCE TO WEIGH IN? SO THAT'S WHY I SAID TRANSITION. BUT Y'ALL BEEN KICKING THE CAN A LONG TIME AND Y'ALL GIVE ME ONE KICK. SO I HEAR WHAT YOU'RE SAYING. BUT IT'S I'M LIKE, WELL WE GET IT OKAY. AND IF YOU NEED MORE TIME, THAT'S AS I SAY HE NEEDS. HE WAS GOING FOR THIS WEEK. BUT IF YOU WANT TO GO TO NEXT WEEK I'M FINE. NO, I THINK BECAUSE WE DO WANT JUST LIKE I WAS ALMOST LIKE, LISTEN, I VOTE TO MOVE.

NOT EVEN HERE. I KNOW TO STOP AND HOW TO STOP. WE'D BE HAPPY TO MEET WITH ANY BOARD MEMBERS THAT WANT TO TALK ABOUT SPECIFIC SECTIONS OF THE BYLAWS, OR GET A BETTER UNDERSTANDING OF THE BYLAWS AND HOW THEY ALL WORK. WE'D BE HAPPY TO MEET WITH THEM OUTSIDE OF THIS MEETING TO KIND OF WORK THROUGH THAT. SO I EXTEND THAT OFFER. THANK YOU. YOU'RE WELCOME. AND I WAS LIKE, KUDOS TO YOU. THE POLICY CHANGES. CAN I HELP SHAPE EVERYTHING? BECAUSE WE'RE ALWAYS LIKE, YEAH, WELL, THAT'S TO SAY, WHEN WE TALKED ABOUT THIS AT THE BEGINNING OF THE OF THE CALENDAR, WE TALKED ABOUT HOW YOU WOULD EVENTUALLY SEE ALL THE PIECES COME TOGETHER. AND NOW THEY'VE COME TOGETHER, BUT THEY'VE COME TOGETHER FAST. SO IT'S LIKE, OKAY, HANG ON, YOU KNOW, GOOD JOB, GOOD JOB. GOOD. THANK YOU VERY MUCH. NOBODY LEAVE. OKAY. SO HOW DO WE HOW DO WE MOVE FORWARD FROM THIS TABLING? YES. WE TABLE WE TABLE IT AND THEN WE, WE PROVIDE ALL OUR CHANGES TO STAFF AND THEN THE SUBCOMMITTEE WHICH IS GREG ZYLKA. MR. BURR I DIDN'T SIGN UP FOR THAT. BUT ANYWAY, YOU KNOW, ME AND ME JUST VOICING YOU THERE. YOU'RE TIRED. AND ME. AND IS THERE A THIRD MEMBER? MR. IT DOESN'T HAVE TO BE. I'M JUST SAYING WHATEVER IS A DESIRE OF THE BOARD, WE CAN LEAVE IT AS TWO AND WE CAN MOVE FORWARD WITH THE TWO. THERE IS ANYONE THAT WOULD VOLUNTEER TO BE PART OF THE COMMITTEE. THAT'S FINE, BUT IT'S NOT MANDATORY IF NO ONE'S SPEAKING UP TO JOIN AND THEN JUST MAKE A RECOMMENDATION THAT MR. BROUGHTON, IF NOBODY ELSE IS GOING TO JUMP IN, IF MR. BROUGHTON WANTS TO JUMP IN AND HE'S GOT A CHANCE AT IT, WE'LL EXTEND THAT INVITATION. WE'LL HAVE A CONVERSATION WITH THEM THIS WEEK. I DON'T KNOW, I'M NOT HEARING ANYBODY SAYING ME, ME, ME. SO IF THERE'S NOT, I'LL JOIN. BUT IT DEPENDS ON WHEN

[03:35:03]

ONLY TABLE TWO. OKAY. SO WITH EVERYTHING BEING SAID, ALL MINDS BEING CLEAR, THIS MEETING IS OVER AT 1012. THANK YOU, THANK YOU ALL. THANK YOU

* This transcript was compiled from uncorrected Closed Captioning.