3. DISCUSS AND CONSIDER APPROVAL OF THE DCEDC MINUTES FOR THE REGULAR MEETING HELD ON MARCH 24, 2025, SPECIAL MEETING HELD ON APRIL 14, 2025, REGULAR MEETING HELD ON APRIL 28, 2025.

[3. DISCUSS AND CONSIDER APPROVAL OF THE DCEDC MINUTES FOR THE REGULAR MEETING HELD ON MARCH 24, 2025, SPECIAL MEETING HELD ON APRIL 14, 2025, REGULAR MEETING HELD ON APRIL 28, 2025.]

BRINGS US TO AGENDA ITEM NUMBER THREE. DISCUSS AND CONSIDER APPROVAL OF THE MINUTES FOR THE REGULAR MEETING HELD ON MARCH 24TH, 2025. SPECIAL MEETING HELD ON APRIL 14TH, 2025 AND REGULAR MEETING HELD ON APRIL 28TH, 2025. SO TRUST THAT STAFF HAS PROVIDED YOU ALL WITH THIS PART OF THE AGENDA FOR THIS MEETING. I WOULD NOTE FROM THE MEETINGS THAT I'VE JUST MENTIONED. SO AT THIS TIME, ARE THERE ANY QUESTIONS OR COMMENTS OR CONCERN ABOUT MINUTES? OKAY. SO THE CHAIR WILL ENTERTAIN A MOTION TO APPROVE THE MINUTES THAT HAVE BEEN PROVIDED. I MOVE THAT WE

[00:15:01]

APPROVE THE MINUTES FOR THE REGULAR MEETING HELD ON MARCH 24TH, 2025 AND THE SPECIAL MEETING HELD ON APRIL 14TH, 2025, ALONG WITH THE REGULAR MEETING HELD ON APRIL 28TH, 2021. MOTION IS PROVIDED BY MISS SAVAGE. IS THERE A SECOND? I'LL SECOND THAT. SECONDED BY MR. SILVA. ALL IN FAVOR, RAISE YOUR HANDS. OH, I FORGOT, YOU'RE SUPPOSED TO. OH, I'M SO SORRY.

OKAY, MISS. MISS MURRAY, MISS MURRAY, COULD YOU COULD YOU. YES, YES. SO. I CAN START WITH YOU. WE'RE GOING TO DO ROLL CALL. ROLL CALL. VOTE. OKAY. I'M ABSTAINING BECAUSE I WASN'T THERE. OH, NO PAIN FOR OR. OKAY. WHICHEVER ONE. I'M ABSTAIN. GOTCHA FOR. OKAY. SORRY FOR HARVEY. FOR. OKAY. FIVE FOR JUSTINE. SO QUESTION. HAVE YOU GUYS BEEN SWORN IN THERE? YES.

OKAY. GOOD GOOD GOOD GOOD. I ASKED BECAUSE. I GOT CAUGHT IN THE CROSSFIRE. OH, YEAH. I DIDN'T GET SWORN IN. I SHOWED UP TO A MEETING. I WAS READY TO GO. OKAY. THEY SAY NO, YOU CAN'T DO THAT TO ME. I CAN'T DO THAT. I'M HERE. I THINK WE WORKED IT OUT. NO, NO, NO, BUT. TO BE ABLE TO WORK IT OUT, OKAY, SO THAT BRINGS US TO ITEM NUMBER FOUR ON THE AGENDA, WHICH IS A PUBLIC

[4.a. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-7-22 APPROVING A GRANT TO THE DUNCANVILLE FIRE DEPARTMENT IN THE AMOUNT OF $18,000.00 FOR CONSULTANT FEES TO IMPROVE THE CITY’S INSURANCE SERVICES OFFICE RATING (ISO) RATING]

HEARING. WE WILL BE CONDUCTING A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2020 507 22, APPROVING A GRANT TO THE DUNCANVILLE FIRE DEPARTMENT. THE AMOUNT OF $18,000 FOR CONSULTING FEES TO IMPROVE THE CITY'S INSURANCE SERVICE, OFFICE RATING ISO RATING. STAFF. GOOD EVENING AND THANK YOU. SO THIS IS WHAT I WOULD CONSIDER PART TWO. OH WAIT WAIT WAIT WAIT WAIT. OH, I'M SO SORRY TO JUMP IN HERE RIGHT AWAY. THANK YOU. SO WE'RE GOING TO OPEN THE PUBLIC HEARING AT 621 OKAY. THANK YOU. SO WOULD YOU HAVE THIS EVENING AS A CONSIDERATION FOR FROM THE FIRE DEPARTMENT OF THE GRANT IN THE AMOUNT OF $18,000 FOR THE FIRE DEPARTMENT TO CONTINUE TO PURSUE IMPROVING THE CITY'S ISO RATING, THIS ISO RATING WAS PREVIOUSLY BROUGHT TO THE HCDC LAST FALL AND LAST FALL. THE REQUEST WAS ANY AMOUNT OF $8,000, WHICH WAS APPROVED, WHICH WAS APPROVED TO HIRE A CONSULTANT TO INVESTIGATE THE POSSIBILITY OF IMPROVING THE CITY'S CLASS RATING FROM A CLASS TWO TO CLASS ONE, AND IN ORDER TO QUALIFY FOR A CLASS RATING, YOU HAVE TO SCORE IN 90 OR HIGHER. RIGHT NOW, THE CITY'S CURRENT SCORE RATING IS 83.78, AND THE LAST TIME THAT THE CITY WENT THROUGH THIS ISO RATING WAS BACK IN 2008. AND I SHARED WITH YOU THAT THE REQUEST WAS PREVIOUSLY TO HIRE A CONSULTANT TO DO AN EVALUATION OF IMPROVING THE ISO RATING. THIS TIME AROUND, THE FIRE DEPARTMENT WOULD LIKE TO HIRE THE SAME CONSULTANT TO FINISH THE DOCUMENTATION NEEDED TO IMPROVE THE CITY'S RATING AND PRESENT AND BE PRESENT DURING THE ON SITE INSPECTION. THE GRANT AMOUNT IS $18,000 AND THE BENEFIT OF THIS VENTURE IS THAT YOU HAVE AN OPPORTUNITY TO POTENTIALLY INCREASE, TO DECREASE, NOT INCREASE, DECREASE THE INSURANCE PREMIUMS TO OUR PROPERTY OWNERS, COMMERCIAL AND RESIDENTIAL. AND THIS WOULD PUT PUT THE CITY AT A COMPETITIVE ADVANTAGE. WHEN WE'RE TALKING ABOUT TRYING TO ATTRACT BUSINESSES AS A SELLING FEATURE, I DON'T WANT TO. YOU HAVE CHIEF KENNEALY HERE TO HELP US KIND OF FILL IN THE BLANKS ABOUT THE BENEFITS OF THIS ISO RATING. I'M KIND OF GIVING YOU A HIGH LEVEL OVERVIEW, BUT I'LL GIVE CHIEF KENNEALY HERE AN OPPORTUNITY TO KIND OF SHARE WITH YOU ANYTHING THAT I MAY HAVE MISSED OUT ON THIS ENDEAVOR AND WHAT IT ALL

[00:20:05]

INVOLVES TIME WISE, COST WISE, ETC. I'LL LEAVE IT TO YOU. IS THAT ALL RIGHT? YES. OKAY. THANK YOU, I APPRECIATE IT. AND GOOD EVENING. YOU KNOW, CHRIS KENNEALY, WE'RE STILL RELATIVELY NEW CAR. SO YOU HAVEN'T BEEN HERE A YEAR? I STARTED IN SEPTEMBER AND I'VE BEEN IN THE FIRE SERVICE FOR SEVEN YEARS. I'M KIND OF AMBIVALENT ABOUT MY CAREER CHOICE, BUT THAT WAS A JOKE. BUT THAT SAID, I LAYS ISO ONE THAT'S RELATED TO MY CAREER AS WELL. I'M A BIG BELIEVER IN THIRD PARTY VALIDATION. YOU CAN BRAG ON YOURSELF ALL DAY LONG, BUT I'D RATHER HAVE AN INDEPENDENT ENTITY SAYING, YOU GOT THE GOOD HOUSEKEEPING SEAL ON YOU. AND FOR AN ANALOGY. AND SO WHEN I WAS FIRE CHIEF IN HOUSTON, WE PURSUED NOT ONLY IMPROVING OUR ISO RATING, WE DID ACHIEVE A CLASS ONE. AND ALSO WE WENT THROUGH WE CALL AN ACCREDITATION PROCESS THROUGH THE CENTER OF PUBLIC SAFETY EXCELLENCE. AND WE BECAME THE LARGEST ACCREDITED FIRE DEPARTMENT IN THE WORLD. SO I'M COMPETITIVE. BUT I ALSO, AGAIN, I'M A BIG BELIEVER IN THIRD PARTY VALIDATION. AND WHEN I WENT TO MY RETIRED FROM HOUSTON, WENT TO CEDAR PARK IN CENTRAL TEXAS, WE IMPROVED THEIR ISO RATING TO A CLASS ONE. SO I HAVE EXPERIENCE DOING THIS. AND I SEE NO REASON WHY DUNCANVILLE CAN'T ACHIEVE THAT SAME GOAL AS WELL. SO THAT SAID, WHEN YOU GIVE ME A SIGN OR SOMETHING, NO QUESTION. YOU AND I HAVE HAD A BIT OF CONVERSATION ABOUT THIS, AND I THINK IT'D BE HELPFUL FOR THE GROUP TO SHARE THE INFORMATION THAT YOU SHARED WITH ME AS FAR AS THE VALUE AND BRINGING ON THIS AND REHIRING THIS CONSULTANT AND THIS CONSULTANT LEVEL IN ASSISTING COMMUNITY IN IMPROVING AND THE LIKELIHOOD OF RATING CHANGING. YES. AND I'VE WORKED WITH THE SAME CONSULTANT FOR YEARS. AND WHEN I WAS STATE FIRE MARSHAL, ANOTHER JUNCTURE IN MY CAREER WE HAD OVERSIGHT OVER THE INSURANCE SERVICES OFFICE, SO WORKED WITH HIM AND OTHER FACETS, NOT AS A CUSTOMER AND IN THAT CONTEXT. BUT ALL THAT SAID, THIS CONSULTANT I WORKED WITH, HE'S BEEN VERY SUCCESSFUL. HE'S RATED WELL. HE'S BEEN A PART OF 76 CITIES IN TEXAS, MANY OF THEM IN THE METROPLEX, BUT ACHIEVING AN ISO CLASS ONE. HE HAS A HE WORKED FOR ISO FOR 30 YEARS BEFORE HE RETIRED AND BECAME A CONSULTANT, HELPING CITIES TO IMPROVE. SO HE HAS NEVER STEERED ME WRONG. AND SO I TAKE GREAT VALUE. SO WE HIRED HIM AND I'M VERY THANKFUL FOR Y'ALL'S SUPPORT. WHEN I CAME HERE IN NOVEMBER TO BRING IN THE CONSULTANT, MIKE PEACH, AND WE WENT THROUGH THAT PROCESS, HE CAME HERE IN MARCH AND HE GAVE US REPORTS IN YOUR PACKET, I CAN HIT SOME HIGHLIGHTS, SOME OF WHAT HE RECOMMENDED AND WHAT HAVE YOU, BUT HE THINKS IT'S VERY ACHIEVABLE. NOT THIS IS NOT CHRIS CONLEY SPEAKING. THIS IS MIKE PEACH OF ACHIEVING THIS GOAL. AND I CAN ASSURE YOU FAILURE IS NOT AN OPTION. WE WILL ACHIEVE THIS GOAL AND WE SHOULD ACHIEVE IT BY BEFORE THE END OF FY 26. SO THAT SAID, JUST SOME OF THE LET ME START OFF, MR. FINCH KNOWS WHAT I'M DOING HERE. OUR CITY MANAGER, HE'S VERY SUPPORTIVE OF WHAT WE'RE DISCUSSING THIS EVENING. SO. JUST TO GIVE YOU JUST A REAL QUICK, SOME OF THE CITIES THAT MR. PEACH HAS HELPED WAXAHACHIE, NORTH RICHLAND HILLS, HOPE CITY, LUCAS, ROCKWALL, GARLAND, PROSPER, FARMERS BRANCH, EULESS, GRAND PRAIRIE, IRVING, LEWISVILLE, FRISCO, PLANO, RICHARDSON, MCKINNEY, AND MANY MORE AS PART OF THAT 76. BUT THOSE CITIES HERE IN THE METROPLEX AND SO THAT SAID, AS WAS MENTIONED EARLIER, ONE OF THE REASONS WHY IS THE VALUE OF IMPROVING YOUR ISO RATING IS HELPS REDUCE YOUR INSURANCE RATES. AND CERTAINLY WHEN YOU'RE IN THE LOWER END, CLASS TEN BEING THE WORST TO CLASS ONE BEING THE BEST, THERE'S MORE BENEFIT GOING FROM THOSE LOWER LEVELS TO A HIGHER LEVEL, BUT FROM GOING FROM A CLASS TWO, WHICH WE'RE PRESENTLY RATED, TO A CLASS ONE, IT'S AN AVERAGE 2% SAVINGS ON COMMERCIAL INSURANCE RATES AND A 1% SAVINGS ON RESIDENTIAL RATES. WELL, THAT DOES SOUND LIKE A WHOLE LOT, BUT WHEN YOU'RE DOING THE AGGREGATE OF THAT AND JUST I DID A CALCULATION JUST TO GIVE YOU I LIKE TO SEE WHAT DOES THAT NUMBER REPRESENT. SO AS AN EXAMPLE, IF YOU HAD A BUSINESS THAT'S VALUED AT $987,550 HERE IN DUNCANVILLE, GOING FROM A CLASS TWO TO A CLASS, AND THEY CURRENTLY HAVE A PREMIUM OF $4,161. SO GOING TO A CLASS ONE, IT WOULD REDUCE THAT PREMIUM BY

[00:25:08]

$83.22. AND ON A RESIDENTIAL PROPERTY, GOING FROM A CLASS TWO TO A CLASS ONE FOR $493,775.

EVALUATION. THEY CURRENTLY PAY 2080 AND GOING TO A CLASS ONE WITH THAT 1% REDUCTION WOULD SAVE ABOUT $20 A YEAR ON THEIR POLICY. NOW. NOW YOU MULTIPLY THAT TIMES ALL THE BUSINESSES, ALL THE HOMES. YOU KNOW, THIS IS ALL MORE SO ON THE BUSINESS SIDE HERE DEVELOPMENT CORPORATION.

BUT ALL THAT SAID, IN THE AGGREGATE THAT'S A SIGNIFICANT SAVINGS FOR THE CITY AND HENCE WHY CITIES GO ALL THE WAY FROM WHATEVER THEIR CURRENT RATING WAS TO ACHIEVE A CLASS ONE, BECAUSE IT'S A BIG THING. AND THE ECONOMIC DEVELOPMENT WORLD THAT THE TOWN OF THE CITY CAN REDUCE ITS OVERALL COST TO BRING IT IN A BUSINESS, IN THIS CASE, FOR YOU ALL, THAT'S A PLUS. AND SO, YOU KNOW, AS THE TALLADEGA NIGHTS, THAT GREAT ART FILM PORTRAYED, IF YOU'RE NOT FIRST, YOU'RE LAST. AND SO I LIKE BEING FIRST. AND SO THAT THAT DEFINITELY HAS A VALUE TO IT BY GOING THROUGH THIS. AND FOR US JUST REAL QUICK HIGHLIGHTS. WE'RE CLOSE. AND MR. PEACH IS NO DOUBT THAT WE CAN ACHIEVE THIS, BUT WE GOT SOME THINGS TO DO IN OUR LIST AND WE'VE ALREADY MADE SOME IMPROVEMENTS SINCE HE CAME. BUT MAKE SURE WE GET ALL OUR TRAINING HOURS SO WE CAN MAXIMIZE POINTS BOTH FOR TRAINING FIELD EVOLUTIONS AT THE ACADEMY AND DESOTO, AS WELL AS OUR INCREASED COMPANY TRAINING AND OUR OFFICER TRAINING PROGRAM AND PRE-FIRE PLAN ALL OUR COMMERCIAL OCCUPANCIES IN THE CITY AND ALSO IMPLEMENT HAZARD MATERIALS TRAINING. WE HAVE A VACANCY IN OUR FIRE MARSHAL'S OFFICE. WE SHOULD HAVE TWO. WE HAVE A PROMOTIONAL EXAM SCHEDULED FOR JULY 29TH. AND SO TO GET FULL CREDIT, WE NEED TWO PEOPLE ON OUR FIRE MARSHAL'S OFFICE. AND SO WE WILL GET THAT RESOLVED BY THE END OF JULY. AND SO AND WE'RE ALSO THE CITY IS MOVING FORWARD WITH GOING TO THE INTERNATIONAL FIRE CODE 2021 VERSION, SO THAT THAT WILL FURTHER HELP US WITH OUR RATING AND GETTING ADDITIONAL POINTS, TRYING TO GET OVER A 90 TO BE A CLASS ONE. MR. PETERSON ADVISES US THAT AS LONG AS WE HAVE AT LEAST 93 POINTS WHEN ISO COMES IN, THEY MAY SAY, WELL, THIS OR THAT, BUT HE'S NEVER SEEN IT WHERE YOU'RE AT LEAST THREE POINTS OVER THE MINIMUM THAT YOU SHOULD HAVE NO PROBLEM GETTING A 90 OR BETTER TO ACHIEVE A CLASS ONE, AND SO YOU KNOW THE COST. LAST TIME I CAME HERE, I HAD $9,000 IN MY BUDGET THAT I COULD HELP CONTRIBUTE. AND Y'ALL VERY GRACIOUSLY CONTRIBUTED THE OTHER 9000. AND WE'VE DONE WHAT WE SAID WE'RE GOING TO DO NOW. WE'RE GOING TO THE NEXT PHASE, THE CHALLENGE. ALL THE CITY DEPARTMENTS ARE HAVING TO CUT OUR BUDGET BY 5%. AND SO I'M NOT IN A POSITION TO FUND THE WHOLE $18,000 TO BRING MR. PEACH BACK. AND SO I AM RESPECTFULLY REQUESTING YOUR CONSIDERATION OF GRANTING THE $18,000 SO THAT WE CAN GET THIS DONE AND THAT BY 26. AND I'LL TAKE ANY QUESTIONS.

I JUST HIT VERY HIGH LEVEL POINTS. BUT. YES, SIR. YES. WELL, I CERTAINLY APPRECIATE YOUR COMMITMENT TO MAKING THIS HAPPEN. YOU DIDN'T MENTION ANY OF THE BEST SOUTHWEST CITIES, SO I IMAGINE WE WOULD BE THE FIRST ONE IF WE WOULD BE ABLE TO AFTER. I DON'T CONSIDER WAXAHACHIE AND PART OF THAT SOUTHWEST. THEY'RE REASONABLY CLOSE. BUT YES, WE WOULD BE THE FIRST CITY AMONGST CERTAINLY OUR QUAD CITIES THAT WE INTERACT WITH ALL THE TIME, BEING LANCASTER, OF COURSE, DESOTO AND CEDAR HILL. AND WE'RE ALL COMPETING FOR THOSE AND THIS CASE, COMMERCIAL BUSINESSES THAT COME INTO THE COMMUNITY. AND THE COMMANDER AND HIS TEAM DO AN EXCELLENT JOB WITH Y'ALL HELPING TO FACILITATE THAT. THIS IS THE FIRE DEPARTMENT'S SMALL ROLE AND THAT OVERALL EFFORT TO HELP MAYBE GET IT ACROSS THE FINISH LINE. AND SO IT'S DEFINITELY IT IS VERY COMMON PRACTICE WITH ECONOMIC DEVELOPMENT CORPORATIONS AND. MR. PEACH HAS WORKED WITH MANY OF THOSE, AND THEY HAVE PROVIDED FUNDING FOR THOSE RESPECTIVE CITIES. THAT AND SOME OF THOSE I JUST HIGHLIGHTED TO YOU OF DOING THE SAME THING. SO YOU'RE NOT DOING SOMETHING DIFFERENT THAT OTHER CITIES HAVEN'T DONE IN THE PAST TO ACHIEVE THIS GOAL. WELL, I THINK IT SENDS A GOOD MESSAGE TO THE COMMUNITY THAT WE ARE WORKING TO TRY TO SAVE MONEY FOR THEM AT THIS TIME OF YEAR. EVERYBODY'S HIGHLY UPSET AND ANNOYED BECAUSE IT SEEMS LIKE WE'RE TRYING TO GET EVERY LAST PENNY OUT OF THEIR POCKET. SO THIS IS THIS IS SOMETHING I

[00:30:07]

THINK THAT ONCE WE'VE ACHIEVED IT, THEN WE CAN BRAG ON IT AND POINT TO IT AND SAY, HEY, THIS IS WHAT WE'RE DOING. ABSOLUTELY. YOU'LL SEE IT ON OUR SIDE OF OUR FIRE TRUCKS. OR LIKE THE BILLBOARD, THEY'RE PUTTING THE SIGN ON IT OR THE FIRE SERVICE. WE'RE COMPETITIVE AMONGST OUR OWN PEERS. AND SO AGAIN, I AGAIN, I'D RATHER HAVE SOMEONE ELSE BRAG ABOUT US THAN JUST SAYING WE HAVE A GREAT FIRE DEPARTMENT, WHICH WE DO. BUT THIS WILL FURTHER AFFIRM THAT.

ANY OTHER QUESTIONS? SO JUST MY UNDERSTANDING AGAIN, I'M NEW TO THE BOARD, HAVEN'T BEEN INVOLVED IN THIS BOARD FOR QUITE SOME TIME, BUT THE REPORT THAT WAS COMPLETED LAST YEAR WAS THAT PRIMARILY JUST TO IDENTIFY DEFICIENCIES, BECAUSE YOU SEE, THIS NEXT REPORT IS TO ADDRESS IMPLEMENTATION, IMPLEMENTATION STRATEGY TO GET THAT ISO RATING. WHAT'S THE DIFFERENCE BETWEEN THE TWO REPORTS. THE INITIAL REPORT IS TO TELL US WHERE WE'RE AT CURRENTLY, WHERE WE'RE AT CLASS TWO. SOME CITIES REGRESS BY THE SINCE THE LAST TIME THEY WERE GRADED. AND SO YOU MAY HAVE A WORSE SCORE THAN WHAT WE FEEL COMFORTABLE OUR CONSULTANT DOES THAT. WE'RE STILL AT THE 83.78 RANGE. AND SO THE PURPOSE OF WHEN I CAME BACK HERE IN NOVEMBER WAS TO TELL US WHAT WE NEED TO DO TO ACHIEVE A CLASS ONE. AND SO HE LAID OUT THESE VARIOUS RECOMMENDATIONS, FOR EXAMPLE, KIND OF A LOW HANGING FRUIT TO GET THERE. AND I NEEDED THAT ROADMAP FROM SOMEONE WHO, BECAUSE I'M NOT AN EXPERT ON ISO, EVEN THOUGH I'VE BEEN INVOLVED WITH IT THROUGHOUT MY CAREER, I AM NOT AN EXPERT. AND THAT'S WHY WE BROUGHT IN MR. PEACH. AND AS I KIND OF HIGHLIGHTED, HE HAS A LONG TRACK RECORD OF IN WORKING FOR ISO. SO HE KNOWS LIKE HE WROTE A LOT OF THE SCHEDULE HIMSELF. AND SECONDARILY, AS HE RETIRED FROM ISO INTO CONSULTING CITIES ALL OVER TEXAS HIRE HIM. AND I'VE KNOWN HIM FOR YEARS, AND I TRUST HIM IN MY LIFE, AND I HAVE NO DOUBT WHAT HE SAID. AND HE HAS HE'S DONE ON EVERY OTHER CITY. HERE'S WHAT YOU NEED TO DO IF YOU DO IT, YOU WILL BE A CLASS ONE. AND WITH THAT, WITH THIS IMPLEMENTATION STRATEGY, THE THINGS THAT NEED TO CHANGE BE MODIFIED OR ADDRESSED. IS THERE FUNDING ATTACHED TO THAT AS WELL THAT WOULD NEED TO BE ADDRESSED WITH IT OUTSIDE OF THE GRANT? OR IS THAT SOMETHING THAT'S TAKEN CARE OF? YEAH, WE WILL WORK THAT WITHIN OUR BUDGET. OKAY. SO TO THE TRAINING THAT WE NEED TO DO AND WHAT HAVE YOU, I DON'T NEED ADDITIONAL FUNDING WITHIN OUR BUDGET. BUT THE CHALLENGE IS AROUND HERE. WE DID TAKE A 5% ALL THE CITY DEPARTMENTS BUDGET CUT. AND I'M JUST NOT POSITIONED TO FUND HALF OF IT LIKE I DID LAST. CHIEF, WOULD YOU MIND ASKING WHAT IS THE ESTIMATED COST OF THOSE RECOMMENDED IMPROVEMENTS TO IMPROVE THE ISO RATING OR SOME COST? YEAH, THE COST, THE CAPITAL IMPROVEMENTS. WELL. WE HAVE A TRAINING BUDGET. WE'RE JUST PRIORITIZING SOME OF THESE THINGS THAT WE AND I DON'T WANT TO PICK ON THE PREVIOUS FIRE ADMINISTRATION. IT'S JUST.

I WANTED THIS REPORT SO WE CAN FOCUS. BUT PRIMARILY WE'RE DOING BECAUSE IT'S GOING TO MAKE US A BETTER FIRE DEPARTMENT, NOT JUST GETTING THE GOOD HOUSEKEEPING SEAL, IF YOU WILL. AND SO WE CAN ACCOMPLISH IT WITHIN OUR EXISTING BUDGET. WE'RE JUST REALLOCATING DOLLARS TO MAKE SURE I CAN EXAMPLE, THE OFFICER DEVELOPMENT PROGRAM, OUR HAZMAT PROGRAM. WITHIN OUR TRAINING BUDGET. WE CAN FUND THAT. WE JUST NEED TO CONCENTRATE ON THAT BEYOND JUST PRIMARILY DOING FIRE EMS. NOT THAT THOSE AREN'T IMPORTANT EITHER, BUT YES, THANK YOU. MISS THOMPSON HAS A QUESTION, MR. CHIEF. HOW OFTEN DOES THE ISO RATING COME AROUND? HOW OFTEN ARE YOU FACED WITH THAT? QUITE FRANKLY, IN TEXAS THEY RARELY, RARELY GET BACK. THEY'RE KIND OF SHORT STAFFED.

BUT YOU HAVE THIS RATING AND I HAVE NEVER SEEN THEM COME BACK. AND LESS THAN TEN YEARS TYPICALLY THEY DON'T EVER COME BACK UNLESS THERE'S SOMETHING THAT BEEN BROUGHT TO THEIR ATTENTION THAT GIVES THEM A CONCERN. OKAY. THANK YOU. CHIEF, THERE AREN'T ANY. I DIDN'T SEE HIM IN HERE, BUT THERE AREN'T ANY BIG TICKET ITEMS, LIKE A AERIAL PLATFORM, PIECE OF EQUIPMENT THAT WE NEED OR WE DON'T NEED. THE THIRD FIRE STATION. EVENTUALLY WE'RE GOING TO DO IT. WELL, WE'RE GETTING THE BENEFIT. WE HAVE WHAT WE CALL AUTOMATIC, AND I'LL GET DOWN HERE SO THAT WE HAVE AUTOMATIC AID AGREEMENTS WITH CEDAR HILL AS WELL AS DESOTO.

BUT WHAT THAT MEANS IS WHEN WE'RE DISPATCHED TO A CALL IN DUNCANVILLE, THOSE TWO FIRE DEPARTMENTS ALSO SEND A FIRE TRUCK AT THE SAME TIME WE'RE BEING DISPATCHED. SO WE FUNCTION

[00:35:05]

AS ONE LARGE, RELATIVELY LARGE FIRE DEPARTMENT, IF YOU WILL. AND SO WE GET CREDIT FOR THAT AS THE CITY CONTINUES TO GROW. AND IT'S IN A SEPARATE REPORT THAT WAS DONE. CONSULTANT CAME IN AND MATRIX. AND THEY RECOMMEND A THIRD FIRE STATION ON THE WEST SIDE OF THE CITY. BUT BECAUSE WE HAVE THE AUTOMATIC AID WE GET CREDIT THROUGH ISO GRADING SCHEDULE. WE DON'T HAVE TO BUILD THAT THIRD FIRE STATION. AND QUITE FRANKLY, YOU KNOW, THE BUDGET PROCESS IS ONGOING. BUT, YOU KNOW, WE HAVE TO HIRE 18 PEOPLE TO STAFF THAT FIRE STATION. SO THAT'S VERY EXPENSIVE THING. SO I DON'T KNOW IF IT'S GOING TO MAKE THE BUDGET CUT QUITE FRANKLY. AND SO BUT BUT IT'S NOT REQUIRED IN ORDER TO ACHIEVE A CLASS ONE. AND OUR WATER DISTRIBUTION SYSTEM IS ANOTHER BIG COMPONENT OF SCORE. WE'RE ALMOST A PERFECT SCORE THERE IN THAT AREA. SO THE CITY'S BEEN COMMITTED FOR ALL THE INVESTMENT AND WATER BECAUSE FIRE DEPARTMENT DEFINITELY NEEDS WATER, AND CERTAINLY WITH THAT. AND. THE. THIS ONE BLANK WATER AND OH THE. IS CONTAGIOUS YOU KNOW WATER. WHAT'S THE OTHER ONE THAT I'M SORRY I JUST WENT BLANK. LONG. RANGE. GOD TELL ME SOMETHING. OH OUR DISPATCH CENTER. THAT'S ALL YOU NEEDED. THAT'S ALL I NEEDED. THANK YOU LORD. OUR DISPATCH CENTER WAS SOUTHWEST REGIONAL COMMUNICATION CENTER IS BASED IN DESOTO. SO THEY FACILITATE DISPATCHING FOR US THREE CITIES. AND SO THEY RATE ALMOST A PERFECT SCORE AS WELL. SO THOSE ARE TWO BIG COMPONENTS THERE. QUITE FRANKLY THIS IS SOME WORK WE NEED TO DO WITHIN THE FIRE DEPARTMENT. REPRIORITIZING SOME OF OUR FUNDING AND OUR TRAINING BUDGETS, LARGELY WHAT WE NEED TO DO AND UPDATE THE FIRE CODE THAT'S ALREADY IN PROGRESS.

YOU'LL BE SEEING THAT COME CITY COUNCIL IN THE NOT TOO DISTANT FUTURE. THAT'S IN COLLABORATION WITH THE BUILDING DEPARTMENT, BUT WE WILL UPDATE THE 21 2021 CODE. AND THEN ALSO WE HAVE THE OFFICIAL POSITION OF THE VACANCY IN THE FIRE MARSHAL'S OFFICE, BECAUSE WE HAD OUR PREVIOUS FIRE MARSHAL RETIRED THIS PAST JANUARY. SO WE'RE CIVIL SERVICE DEPARTMENT. SO WE GO THROUGH A PROCESS. BUT ANYWAY, WE'LL BE FULL STAFF THERE TO GET FULL CREDIT FOR OUR FIRE MARSHAL'S OFFICE, BECAUSE ENFORCING THE FIRE CODE ALSO MAKES THE CITY SAFER AS WELL. AND ISO GIVES YOU CREDIT FOR THAT. OKAY. ANY OTHER QUESTIONS FOR THE CHIEF? YES, SIR. I GOT A COUPLE MORE. SO, CHIEF, IF WE SPEND THE $18,000, YOU DO THE EVALUATION WITH ISO, THEY GIVE YOU THE APPROVAL, CORRECT? THAT COULD BE ONE OUNCE. WHEN AND THEN WHAT I SAW IN THE WRITE UP WAS THAT THERE IS THERE NO COMMUNICATION TO THE INSURANCE COMPANIES TO GIVE THAT CREDIT BACK OR DO DO THE HOMEOWNERS BUSINESSES NEED TO MAKE THAT REQUEST THROUGH THEIR AGENT TO SAY, HEY, OUR ISO HAS CHANGED, PLEASE GIVE US THAT ADDITIONAL DEDUCTION. WE'LL DEFINITELY BE MARKETING THAT TO OUR CITIZENS. YOU KNOW, OBVIOUSLY THE INSURANCE COMPANIES ARE SUPPOSED TO REVIEW ALL THE THINGS. AND PART OF THAT IS THE ISTHE SCHOOL ISO SCORE WHEN THEY ANNUAL RENEWAL MAKE SURE NOTHING'S CHANGED THERE. TYPICALLY IT'S TO THE GOOD BUT SOME CITIES REGRESS TO ISO CAN GO BOTH WAYS WHEN THEY COME IN AND EVALUATE YOU. CERTAINLY WHEN YOU BUY A NEW HOME OR YOU CHANGE INSURANCE COMPANIES, THEY VERY MUCH LOOK AT THAT ISO RATING TO DETERMINE HOW MUCH YOU'RE GOING TO PAY FOR YOUR HOMEOWNER'S INSURANCE MODELS. AND THEN AS WE HEAR WITH THE WEATHER OUTSIDE, EMERGENCY EVENTS, LIKE THE POOR FOLKS DOWN IN SOUTH TEXAS THAT HAD THE FLOODING, IS THAT A CRITERIA INTO THE ISO, HOW THE DEPARTMENT COULD RESPOND TO TORNADOES OR ANY THINGS LIKE THAT IN OUR AREA? NO, SIR. NOTHING BEYOND RELATED TO OUR BUILDING CODE AND FIRE CODE RELATED TO WHAT HAPPENED IN KERRVILLE AND HILL COUNTRY. NOT SO MUCH. ABOUT FIRE RATING. EVEN YOU HAVE A HAILSTORM THAT'S REALLY. SPARSE ISO FIRE DEPARTMENT. WE DON'T HAVE A REAL ROLE WITH A HAILSTORM. WE STILL HAVE A PROPERTY LOSS AND DAMAGE. I WAS THINKING TORNADOES, PARTICULARLY FOR OUR AREA BECAUSE WE ARE PRONE AT TIME TO TIME. YEAH. AND THEN WE'RE GOING TO PLAY A BIG ROLE AT ALL WITH THE ISO RATING. THANK YOU. IT'S YOUR FIRE DEFENSES WHICH INVOLVES WATER AS WELL AS OUR DISPATCH OFFICE HAVING APPROPRIATE PERSONNEL TO QUICKLY DISPATCH THIS AND THAT TIME SEQUENCE THAT WE DO FOR OUR RESPONSE TIMES THAT WE MONITOR

[00:40:01]

REGULARLY. OKAY. EVERYONE APPEARS TO HAVE THEIR QUESTIONS ANSWERED. IS THERE ANYONE IN THE PUBLIC WHO WOULD LIKE TO SPEAK FOR OR AGAINST ON THIS PARTICULAR ISSUE? I GUESS THEY'RE STILL TRYING TO GET HERE BECAUSE OF THE RAIN, BUT ANYWAY, THEY'VE LOST THEIR OPPORTUNITY TO SPEAK. SO I'M GOING TO CLOSE THE PUBLIC HEARING AT 643. THANK FOR THE OPPORTUNITY. THANK YOU, THANK YOU, THANK YOU, THANK YOU. THANK YOU. YOU CAN ASK FOR A. CAN YOU JUST COME HERE? OKAY. SO ON THIS ITEM, I THINK WE'RE AT THE POINT WHERE WE CAN ACT ON THIS. SO THE CHAIR WILL ENTERTAIN A MOTION TO APPROVE OR DENY THE REQUEST FOR THE FIRE DEPARTMENT FOR ISO RATING. MR. HARVEY. YES, SIR. I'D LIKE TO MAKE MOTION. THE BOARD APPROVES THE $18,000. AND IN ADDITION, I'D LIKE TO ADD TO MR. BARRERA HAS THE $3,000 LIMIT TO ADD MARKETING MATERIAL THAT THE FIRE DEPARTMENT CAN MAIL OUT A FLIER TO ALL BUSINESSES AND RESIDENTS UP TO THAT $3,000, IF YOU CAN FUND THAT, IF IT'S SUCCESSFULLY AWARDED. SO IT CAN BE COMMUNICATED SO PEOPLE CAN TAKE ADVANTAGE OF THAT. WE DON'T HAVE TO WAIT ON OUR BUREAUCRACY OF INSURANCE COMPANIES TO DO IT.

AND THAT'S MY MOTION. OKAY. MOTION BY MR. ZILKHA. IS THERE A SECOND? OKAY, SECOND. IT'S FINE.

AND NOW, MISS MURRAY, IT'S TIME FOR YOUR ROLL CALL. VOTE NO. DISCUSS. OH, I'M SORRY. NO, NO.

NO DISCUSSION, NO DISCUSSION. NO, I WAS JUST DOING THE ORDER OF. I JUST HAVE ONE ITEM. JUST ORDINARILY, I JUST HAVEN'T BEEN PRIVY TO THE FULL EDC BUDGET AS FAR AS WHERE THESE FUNDS ARE COMING FROM. SO THAT'D BE HELPFUL TO HAVE THAT INFORMATION. SO I KNOW AT LEAST WHERE THE 18,000 WHERE WE'RE GOING TO SUGGEST IS COMING FROM. IS THAT 30? YOU KNOW. I'M SORRY, IT WAS THE REQUEST TO HAVE THAT. I'M ASSUMING YOU HAVE A BRANSON. YES. I'M IN THE BUDGET THAT THIS WILL BE PULLED FROM. THIS WILL BE PULLED FROM OUR GRANTS AND INCENTIVE BUDGET. OKAY. THANK YOU. YES. I'M SORRY. OKAY. IS IT OKAY TO VOTE ON THAT IF IT'S NOT LISTED THAT WE WERE GOING TO BE DOING THAT? I KNOW WE DID A PUBLIC HEARING. IT'S LISTED, BUT I WAS JUST CURIOUS. YES. OKAY.

AND TO THAT END, WE HAVE BEEN DISCUSSING AMENDING. THE SCRIPT FOR AMENDING THE AGENDA. THERE ARE CERTAIN PREFERENCES IN A DIFFERENT WAY, BUT WE HAVE BEEN DISCUSSING THAT. BUT YES, IT IS FINE. OKAY. BECAUSE PEOPLE MAY NOT HAVE KNOWN THAT WE'RE VOTING ON IT. MAYBE JUST HEARING THAT AND MAYBE NOT KNOWING THERE WAS A VOTE. YES. GREAT. IT'S LISTED AS CONSIDERED APPROVAL. SO I THINK THAT PASSES AS FAR AS THE PREFERENCE. BUT BUT NO NOTED YOUR CONCERN. AND WE HAVE BEEN DISCUSSING AMENDING THE FORMAT OF RETURN TO. MAY I ADD I WILL SAY. SO WE CHANGED THE FORMAT TO MODEL CITY COUNCIL IN THE WAY THAT WE PRESENT THINGS TO THEM TO VOTE AND APPROVE. THAT'S WHY YOU SEE THE WORDING LIKE THAT. BUT I'M DEFINITELY, IF IT WOULD, IF IT'S PREFERRED TO BE WRITTEN IN ANOTHER WAY, WE CAN. I DON'T HAVE A PREFERENCE. I JUST ASK A QUESTION. NO. AND OBVIOUSLY IT HAD BEEN ASKED FOR EITHER ASKED OR CONSIDERED BECAUSE PEOPLE MAY NOT HAVE KNOWN THAT THERE WAS ACTUAL, YOU KNOW, ACTION BEING. AND JUST SO YOU ALL KNOW, THESE ARE NEW BOARD MEMBERS. YOU HAVE THEY'VE BEEN HERE BEFORE. SO I LOOK I LIKE THIS LOOK, I AM SO GLAD TO HAVE THAT BECAUSE I HAVE SPENT MY LIFETIME STRAIGHTENING ME OUT. SO THEY'VE BEEN HERE BEFORE AND THEY KNOW ENOUGH TO STRAIGHTEN ME OUT. SO I APPRECIATE YOU. AND IF I MAY, SINCE THE QUESTION WAS ASKED AT ANY POINT IN TIME, IF THERE'S ANY ITEMS ON THE AGENDA THAT YOU HAVE QUESTIONS ON, AND THIS GOES TO ANYBODY, EVERYBODY REALLY, IF YOU HAVE ANY, FEEL FREE TO REACH OUT TO STAFF IN ADVANCE. WE'D BE HAPPY TO MEET AND KIND OF WALK YOU THROUGH IT. NO SUCH THING AS DUMB QUESTIONS AND SAID, THERE'S

[00:45:04]

YOU KNOW, WE'RE PUTTING WE'RE PUTTING THIS THROUGH THE REPORTS TOGETHER AND TRYING TO GET YOU THE INFORMATION OUT AS EARLY AS POSSIBLE. AND SOME, SOME OF THE LINGO, SOME OF THAT IS MAYBE JUST EASY ON US. BUT FOR YOU, MAYBE LIKE, WHAT IS THIS? WE'D BE HAPPY TO SIT DOWN AND GO THROUGH IT. TELEPHONE CONVERSATION IN PERSON OR VIRTUAL, WHATEVER IS MOST CONVENIENT FOR YOU. YOU KNOW, WE CAN WE CAN DO THAT. YEAH. SO IS EVERYONE COMFORTABLE THAT WE'VE REACHED A POINT? WE CAN DO THIS. YES. THAT'S ALL RIGHT, MISS MARK. WOULD THAT MEAN THAT? OKAY. WHAT IS IT? YES YES YES, YES. OH, I GET TO MAKE THEM UP. YEAH. YEAH. MISS KATE. YES. MR. BROCK. YES, YES. GOOD, GOOD. YES. SAVAGE. HARVEY. YES. THANK YOU LORD. OKAY. THAT TAKES US TO

[5.a. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF DCEDC INCENTIVE & GRANT POLICY]

FIVE OTHER BUSINESS. FIVE A DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF. AN INCENTIVE AND GRANT POLICY STAFF. THANK YOU. AND GOOD EVENING AGAIN. SO JUST SOME BACKGROUND WHICH WAS ALSO SHARED AT LAST MEETING, BUT AGAIN, RESHARING FOR OUR NEW BOARD MEMBERS, THEIR CURRENT GRANT AND INCENTIVE POLICY WAS ADOPTED BY THE DCC ON JUNE 22ND, 2022, AND IT WAS SUBSEQUENTLY APPROVED BY DUNCANVILLE CITY COUNCIL ON JULY 1922. THE PROPOSED REVISIONS OUTLINED IN THIS DRAFT REFLECT A STRATEGIC SHIFT TO PRIORITIZE THE ALLOCATION OF PUBLIC FUNDS, AND FOR ILLUSTRATIVE PURPOSES, ALL OF THE DRAFT REVISIONS WERE APPEAR IN BLUE IN THE TEXT. SO JUST TO OUTLINE THE NOTABLE REVISIONS, MAJOR REVISIONS WERE TO OUR DESIGN INCENTIVE GRANT PROGRAM. THE. PREVIOUSLY, THERE WAS NO CO-INVESTMENT REQUIRED FROM THE BUSINESS OR THE APPLICANT. AND WE AGAIN HAVE LISTENED TO YOUR FEEDBACK OVER TIME AND REALLY FELT THAT A MATCHING GRANT STRUCTURE WOULD BE THE BEST WAY TO NOT ONLY ENSURE THAT THE APPLICANT HAS THE SAME AMOUNT OF INVESTMENT INTO THE PROJECT AS THE EDC, BUT AGAIN, JUST MAKE SURE THAT WE'RE USING WE'RE MAKING THE BEST USE OF THE FUNDS AVAILABLE. THERE PREVIOUSLY WERE NO MAXIMUM AWARD CAPS FOR PROJECT OR GRANT AWARD EITHER. HOWEVER, WE NOW HAVE ADDED MAXIMUM GRANT AWARD AMOUNTS PER APPLICANT AND PER GRANT TYPE FOR PAINT. WE HAD 7500 SIGNAGE, 5000 LANDSCAPING, 10,000 FACADE IMPROVEMENT, 10,000, PAVEMENT, 25,000 AND INFRASTRUCTURE 20,000. AND AGAIN, THAT'S ASSUMING THAT THE APPLICANT WILL ASSUME THE 50 OR REMAIN WITH THE 50% OBLIGATION FOR THE PROJECT. BUT WE PUT THESE MAXIMUM AMOUNTS AGAIN, JUST TO PUT MORE STRUCTURE TO THE GRANT PROGRAM. PREVIOUSLY, PARTICIPATION REQUIREMENTS DID NOT ALLOW STAFF OR WAS NOT ANYTHING IN THE POLICY THAT ALLOWED US TO DO ADDITIONAL VETTING. AND NOW WE HAVE ADDED ADDITIONAL REQUIREMENTS THAT INCLUDE REVIEWING BUSINESS TAX FILINGS, TAX PAYMENTS AND LICENSE STATUS. THAT'S BOTH LOCALLY WITH THE STATE BUSINESS LICENSING CODE COMPLIANCE ACTIVITY. IF THE APPLICANT HAS HAD ANY PREVIOUS CITATION, PREVIOUS OR CURRENT CITATION& OR FINES WITH THE CITY, PRIMARILY JUST WITH THE CITY OF DUNCANVILLE, AND ALSO ANY ACCESSIBLE BUSINESS REVIEWS, GOOGLE, YELP, ETC. PREVIOUSLY, THERE WERE LOOSE APPLICATION SUBMISSION REQUIREMENTS. THERE WASN'T A WHOLE LOT THAT WE WERE ASKING FROM APPLICANTS, AND NOW WE HAVE ADDED A REQUIREMENT, NOT JUST AN OPTION TO SUBMIT BUSINESS PLANS, MARKETING PLANS, A COPY OF THEIR IRS LETTER OF INCORPORATION THAT SOLIDIFIES THAT THEY ARE A BUSINESS OR WHATEVER LLC THEY'RE OPERATING UNDER, AND A COPY OF THEIR TEXAS SALES AND USE TAX CERTIFICATE TO ENSURE THAT THEY ARE LICENSED, PERMITTED, CERTIFIED TO COLLECT SALES TAX IN THE STATE OF TEXAS.

[00:50:05]

SINCE THE LAST BOARD MEETING, THERE WERE COMMENTS MADE FROM BOARD MEMBERS, AND WE DID ANOTHER DIVE INTO THE POLICY AND REALLY JUST LOOKING AT WHERE WE WANT TO GO. AND AGAIN, BASED ON YOUR FEEDBACK AND THE DIRECTION THAT WE WERE WANTING TO TAKE THIS PROGRAM, WE MADE SOME ADDITIONAL EDITS AND REVISIONS. WE MERGED THE PROPERTY TAX INCENTIVE SECTION AND THE SALES TAX REBATES TO A NEW SECTION TITLED PROPERTY AND SALES TAX INCENTIVES, THAT KIND OF COMBINED THAT LANGUAGE AND REMOVE SOME OF THE THINGS THAT WEREN'T PREVIOUSLY APPLICABLE.

WE MERGED THE ECONOMIC DEVELOPMENT CASH GRANTS AND BUSINESS RETENTION AND EXPANSION CASH GRANTS SECTIONS TO A NEW SECTION TITLED ECONOMIC DEVELOPMENT FORGIVABLE LOANS.

AGAIN FOR SOME OF THE LARGER DEVELOPMENT DEALS. THE LARGER PROJECTS THAT ARE GOING ON ARE GOING ON IN THE CITY AND THAT WE'D LIKE TO WELCOME. WE WANT TO MOVE IN THE DIRECTION OF INSTEAD OF JUST OFFERING EVERYTHING UP FRONT AND HAVING EVERYTHING BE FRONT LOADED AND IN CASH, WE'D LIKE TO MOVE TO THE DIRECTION TO START TREATING EVERYTHING IN A FORGIVABLE LOAN THAT WOULD BE MORE PERFORMANCE BASED, BASED ON THE SALES TAX AND THE SOME OF THE TERMS THAT WOULD SHOW THE PERFORMANCE OF THE BUSINESS OVER TIME AND ENSURE THAT THEY COMPLY. OVER THE YEARS, WE DID REMOVE THE COMMERCIAL AND RESIDENTIAL DEMO REDEVELOPMENT AND REUSE PROGRAM. AGAIN, IT'S SOMETHING THAT JUST DIDN'T FIT WITH THE STRATEGY THAT THE EDC IS LOOKING TO GO AT THE MOMENT.

HOWEVER, AS STAFF, WE DISCUSSED POSSIBLY REVISITING THAT AT A LATER TIME, SO THAT JUST REMOVES IT FROM THE TOOLBOX, IF YOU WILL, AT THE MOMENT, BUT WE CAN REVISIT THAT AT A LATER TIME. WE ALSO REMOVED DEFINITIONS THAT WERE NO LONGER APPLICABLE TO THE POLICY AS A RESULT OF SOME OF THE REVISIONS THAT WERE DONE. AND NEW TO THE INCENTIVE AND GRANT POLICY IS THE ADDITION OF AN APPLICATION PERIOD THAT WOULD SET A SPECIFIC TIME FRAME FOR BUSINESSES TO SUBMIT APPLICATIONS. AND THAT APPLICATION PERIOD IS PRIMARILY, I WILL NOTE IT'S NOT ON HERE, BUT IT'S PRIMARILY FOR THE DESIGN INCENTIVE GRANT PROGRAM. AGAIN, AS WE ARE LOOKING TO DO BUSINESS WITH LARGER DEVELOPERS, RETAILERS THAT WILL REMAIN THE SAME YEAR ROUND. THIS APPLICATION PERIOD WILL ONLY APPLY TO THE DESIGN INCENTIVE GRANT PROGRAM, AND WE'RE LOOKING TO DEFINE THAT BETWEEN DECEMBER 1ST AND MARCH 1ST EACH FISCAL YEAR. THEN ALSO CHANGING THE INCENTIVE APPLICATION, WHICH WAS USED A LITTLE BIT MORE BROADLY IN THE PAST. WE WANT TO JUST USE THAT SOLELY FOR INCENTIVE DESIGN. INCENTIVE GRANTS, WHERE DEALS DISCUSSIONS WITH LARGER CORPORATIONS WOULD BE DONE AND HANDLED IN A SEPARATE MANNER, AND WOULD HAVE AGREEMENTS AND MORE TERMS AND PROVISIONS INCLUDED IN THOSE. SO WE WOULDN'T WANT THEM TO FILL OUT OUR, YOU KNOW, BASIC APPLICATION. WE WE'RE DEFINITELY GOING TO REQUIRE THE POLICY WILL REQUIRE THE SAME REQUIREMENTS, BUT WE WILL HANDLE THAT IN A DIFFERENT MANNER. ANY QUESTIONS? I'LL PAUSE. I DON'T WANT TO BE THE GUY TO ASK ALL THE QUESTIONS, BUT NO NO NO NO NO.

THAT'S WHAT WE WANT. YEAH, NO, I JUST I RECALL WHEN WE PUT IN PLACE THE COMMERCIAL AND RESIDENTIAL REDEVELOPMENT AND REUSE PROGRAM, AND I'M CURIOUS AS TO WHY THE STAFF DOESN'T THINK THAT'S APPLICABLE ANYMORE, BECAUSE THAT DID HAVE A SPECIFIC PURPOSE TO REALLY FOCUS ON REDEVELOPMENT. BECAUSE WE ARE I MEAN, WE DON'T HAVE ANY MORE LAND. YOU KNOW, THIS IS PRIMARILY ABOUT REDEVELOPMENT OF OUR EXISTING PROPERTIES. SO WHAT WAS THE THINKING BEHIND REMOVING THAT INCENTIVE? WE LOOKED AT EXCUSE ME. AND THAT WAS PRIMARILY QUESTION LAST TIME FROM THE RESIDENTIAL ASPECT. WHEREAS KIND OF UNDERSTANDING BEGIN BECAUSE WE AS CURRENT STAFF DIDN'T PUT THAT IN PLACE OR IN MOTION, IN JUST ASSUMING THE INTENT BEHIND IT WAS TO HELP EITHER REDEVELOP, DEMOLISH THOSE RESIDENTIAL PROPERTIES THAT WERE GOING TO BE NEAR NEW DEVELOPMENTS. WE DON'T REALLY HAVE THAT IN OUR STRATEGIC PLAN ANY LONGER. SO IT KIND OF SEEMED COUNTERINTUITIVE TO HAVE CONTINUE, CONTINUE TO HAVE THAT LANGUAGE IN OUR POLICY. IF WE WERE NOT GOING TO TARGET THAT SPECIFIC TYPE OF REUSE. I THINK THE FOCUS AS WELL WAS ON COMMERCIAL, ESPECIALLY WITH THE STRIP MALLS AND STRIP CENTERS WITHIN THE CITY. IN ADDITION TO THERE WAS ANOTHER FOCUS. I THINK WE ALSO HAD SOME MULTIFAMILY AGENTS AS WELL THAT NEEDS TO BE

[00:55:04]

REPLACED. SO JUST WANT TO MAKE SURE THAT WE'RE NOT LOSING FOCUS ON THOSE TWO PIECES. RIGHT. AND WITH THAT, ALSO WITH THE NEIGHBORHOOD VITALITY AT THE TIME, THAT WAS A WHOLE.

COMMISSION, RIGHT? THAT WAS A THAT WAS A WHOLE COMMISSION AT THE TIME, I THINK. SO IT MAY NOT BE IN THE CURRENT COMP PLAN TO ADDRESS THAT, BUT I THINK IT HAS. I THINK I WROTE THAT DOWN, IF I MAY, WHAT WE'RE WHAT WE'RE TALKING ABOUT IS REALLY JUST BEING THE CORPORATION, BEING A BIT MORE STRATEGIC ON ITS ECONOMIC DEVELOPMENT EFFORTS. THIS ISN'T TO SAY THAT WE'RE NOT GOING TO FOCUS AND LOOK AT OPPORTUNITIES FOR DEMOLITION, BUT SEEING THAT OUR SOURCE OF FUNDING COMES FROM SALES TAX, WE'RE GOING TO BE FOCUSED ON THE COMMERCIAL CORRIDOR, THE COMMERCIAL ASPECT THAT FUNDS THIS CORPORATION. BUT WE'VE ALSO BEEN HAVING CONVERSATIONS ABOUT HOW CAN THIS GROUP COLLABORATE WITH OTHER COMMISSIONS AND COMPLEMENT EACH OTHER, BUT NOT OVERLAP EACH OTHER? ONE OF THE ONE OF THE CONVERSATIONS THAT WE'VE BEEN HAVING HERE RECENTLY IS WITH THE TIF BOARD, AND THEY HAVE THEIR OWN SOURCE OF FUNDING. AND IN THEIR TIF DISTRICT, THERE ARE COMMERCIAL AND ALSO MULTIFAMILY PROPERTIES THAT THEY HAVE FUNDING THAT MIGHT BE ABLE TO HELP THOSE PROPERTIES. SO REALLY THE QUESTION IS HOW CAN THESE TWO BOARDS COLLABORATE AND USE THEIR MONEY IN A MORE EFFECTIVE, MORE STRATEGIC MANNER AND COMPLEMENT EACH OTHER WHERE NEED BE? AND SO WE RECENTLY HAD A CONVERSATION WITH THE TIF BOARD, AND THEY LIKED THE IDEA OF COLLABORATING. AND WE AS SO MUCH TALKED ABOUT HAVING A JOINT MEETING HERE SOMETIME IN THE NEAR FUTURE ABOUT HOW WE CAN JOIN EFFORTS AND SUPPORT EACH OTHER AT EVERY OPPORTUNITY. SO I JUST WANT TO BE CLEAR, WE'RE NOT TALKING ABOUT NOT LOOKING AT IT, BUT REALLY TRYING TO BE MORE FOCUSED MOVING FORWARD ON WHAT WE DO AND HOW WE ACCOMPLISH AND HAVE MEASURABLES FOR THOSE. SO I ALSO WANT TO BE CLEAR. SO BY SIMPLY DEPROGRAMMING THAT ACTIVITY RIGHT AS IT SHOWS UP IN OUR BUDGET, I CAN REMEMBER AS WE'RE BUILDING THIS BUDGET AND SEEING WHAT PLACES TO EDIT TO REPRESENT THE STRATEGY WE'RE GOING, IT DOESN'T STILL PREVENT US FROM INCENTIVIZING A PROJECT WITH PREDEVELOPMENT COSTS LIKE DEMOLITION AS PART OF A RECONSTRUCTION THAT JUST BE PARTY TO OUR DEVELOPMENT AGREEMENT THAT WE WOULD ULTIMATELY EXECUTE. AN EXAMPLE WOULD BE A PROPERTY THAT THIS CORPORATION OWNS, RIGHT? IT HAS A STRUCTURE ON IT THAT'S PROBABLY NOT GOING TO BE PART OF THE REDEVELOPMENT PLAN, BUT WE DON'T NECESSARILY. THERE'S AN ADMINISTRATIVE COST ASSOCIATED WITH ALL OF THE GRANTS AND INCENTIVE PROGRAMS THAT WE HAVE. SO IT'S REALLY JUST AN OPPORTUNITY FOR US TO SAY, DO WE NEED TO HAVE THIS AS A PROGRAM OF ACTIVITY OR WE WANT TO STRATEGICALLY, WHEN IT'S AVAILABLE TO USE AS PART OF A REDEVELOPMENT? WE CAN STILL DO IT. YEAH, RIGHT. THAT'S A INCENTIVE. THAT'S RIGHT. THAT'S IT. TO ADD TO THAT, WHAT WE'VE ALSO DISCUSSED IS THAT THE CORPORATION HAS MANY TOOLS THAT ARE AVAILABLE IN ITS TOOLBOX. AND SOMETIMES A PROJECT MAY LEND ITSELF TO THE USE OF A CERTAIN TOOL THAT MAY NOT BE USED. BUT LET'S NOT LIMIT OURSELVES. AND IF THERE'S OPPORTUNITIES TO USE THE VARIOUS TOOLS IN THE TOOLBOX AVAILABLE TO THE CORPORATION, WHY NOT AND NOT HAVE IT BE RIGHT AWAY THROUGH GRANTS AND INCENTIVES? IF YOU CAN DO SOMETHING, THAT'S THAT ALSO SERVES THE SAME PURPOSE IN A DIFFERENT FORM, WHY NOT? AND WHAT WE'RE TRYING TO DO IS FOR THOSE LARGER PROJECTS, DO THEM PERFORMANCE BASED, TIME TO, YOU KNOW, TIME TO INCREASE PROPERTY VALUE, SALES TAX REVENUE AND AGREE TO MAYBE REIMBURSE AN AGREED UPON DOLLAR AMOUNT OVER A PERIOD OF TIME, BUT HAVE THAT BE PERFORMANCE BASED. SO YES, WE AGREE TO A DOLLAR AMOUNT, BUT IF THEY DON'T DO THEY DON'T GET. AND AS THEY'RE DOING THEIR PROJECT AND FULFILLING THEIR COMMITMENT, WE'RE DISPERSING MONEY THAT'S COMING THROUGH THAT PROJECT AND NOT AND TRYING TO GET AWAY FROM FRONT LOADING. GOTCHA. THAT'S ALL. YES.

QUESTIONS. QUESTIONS. YEAH I HAVE A QUESTION ON THE FORGIVABLE LOANS. CAN YOU HELP ME ON THIS ONE A LITTLE BIT. IT WOULD THAT LOAN BE AWARDED UPFRONT DEPENDING ON THE STRUCTURE. SO IF WE'RE TALKING SO FOR EXAMPLE WE RECENTLY DID A FORGIVABLE LOAN FOR THE ENCINO RESTAURANTS. WE HAVE FRONTED THEM $375,000. BUT IN THAT STRUCTURE FOR EVERY YEAR THAT THE BUSINESS IS OPEN, A PORTION OF THAT IS FORGIVEN. IN THE EVENT THAT THE BUSINESS CLOSES, THE OWNER IS ON THE HOOK FOR PAYING US THE REMAINING THE REMAINING TIME AND DOLLAR AMOUNT. AND IN THAT AGREEMENT, WE HAVE THE MANAGING PARTNERS PROVIDING A PERSONAL GUARANTEE AND NOT THROUGH AN LLC, BECAUSE WE WANTED TO MAKE SURE THAT WE WERE PROTECTED, THAT IN THE

[01:00:02]

EVENT THAT THE BUSINESS CLOSED AND THE LLC WENT BANKRUPT, THAT THE CITY'S MONEY OR THE DC WAS STILL THERE FOR THAT REMAINING PORTION. I GUESS IT'S MORE IN THE TERM IN THE TERMINOLOGY THAT'S BEING USED, INSTEAD OF IT JUST BEING PRESENTED AS GRANTS, WHICH EQUAL THREE MONEY WITH NO RESTRICTIONS IN TERMS OF USING FORGIVABLE LOAN, THEN THAT INSINUATES THAT IT'S A LOAN AS LONG AS YOU COMPLETE YOUR. YES, SIR. ONE LAST QUESTION ON THE INCLUSION OF THE BUSINESS PLAN AND THE MARKETING PLAN AS PART OF THE CRITERIA IS THE EXPECTATION FROM AN ADMINISTRATIVE STANDPOINT IS THAT STAFF WOULD REVIEW THOSE, PROVIDE RECOMMENDATION TO THE BOARD. ARE YOU EXPECTING TO PUT THAT ONUS ON THIS BOARD TO INCLUDE THAT AS PART OF THE REVIEW PROCESS AS WELL? WE WOULD INITIALLY REVIEW EVERYTHING UP FRONT, OKAY. THAT THAT REQUIREMENT IN ITSELF, WE'RE HOPING THAT THAT WOULD ALLOW US TO HAVE MORE CONVERSATIONS WITH THE BUSINESS AND FURTHER VET THEM AS WELL IN THE THINGS THAT ARE THEY FULLY PREPARED. BECAUSE WHAT WHAT I'VE SEEN, PERSONALLY SPEAKING, IS THAT WE HAVE BUSINESSES THAT HAVE NO BUSINESS PLAN, NO MARKETING PLAN, NO PLAN TO FUND THEMSELVES ON THEIR OWN, NEVER HAVE THOUGHT ABOUT GOING OUT TO GET PRIVATE LOANS OR ANYTHING LIKE THAT. SO THE HOPE IS THAT WE CAN USE THAT AS AN OPPORTUNITY TO KIND OF NOT JUST VET THEM MORE THOROUGHLY, BUT ALSO HAVE CONVERSATIONS ABOUT YOU SHOULD REALLY REQUIRE, BECAUSE ANY ADDITIONAL LENDING INSTITUTION WOULD REQUIRE IT. SO WE AS THE EDC, WE WOULD HOPE THAT THEY WOULD HAVE IT. IF NOT, MAYBE THAT WOULD BE AN EDUCATIONAL OPPORTUNITY FOR THEM. YEAH, MY ONLY CONCERN IS JUST AS LAY PEOPLE DO NOT HAVE TO GET INTO THE WEEDS AND GETTING DISTRACTED BY THAT IN ORDER TO MAKE A DECISION WITHIN THIS MEETING TIME FRAME. NO, I WAS GOING TO SECOND THAT, BECAUSE I THINK OUR DIALOG OVER THE LAST NINE MONTHS HAS BEEN BRING US COMPLETED AT OR NEAR COMPLETED APPLICATION PACKET. SO WE WOULD ASK ALL THOSE QUESTIONS ADDRESSED. AND YOU'VE DONE THE VETTING. AND IT'S NOT LIKE WE'RE GOING OUT ON A WHIM OR GUESSING OR TRYING TO CREATE FOR THEM WHAT SHOULD HAPPEN. SO THAT SHOULD BE BUILT INTO THIS. YES. OKAY. GOT IT. AND TO SAY THAT THE APPLICATION WON'T BE FULLY COMPLETE UNTIL THEY HAVE SUBMITTED ALL THAT DOCUMENTATION TO US AS STAFF. YES, MA'AM. I HAD A QUESTION. ONE OF THE I DON'T KNOW IF YOU HAVE ITEMS LISTED THAT THEY HAD TO PROVIDE.

AND SO IS THAT WRITTEN SOMEWHERE? THAT IS, THE REVISIONS WERE ADDED TO THE POLICY SO THAT WHERE IT SAYS APPLICATION REQUIREMENTS THAT INCLUDE. SO THE ONLY ONE THAT I DIDN'T KNOW MAY BE AN ISSUE. BULLET NUMBER THREE BECAUSE THEIR LETTER OF INCORPORATION COULD BE FROM THE STATE. SO I AND IT SAYS ON THEIR IRS LETTER OF INCORPORATION OF INCORPORATION. SO I DIDN'T KNOW. YOU KNOW WHAT. NO. GOOD QUESTION. SO I'M SORRY. GO AHEAD I'M SO SORRY. SO WHAT WE WANT TO MAKE SURE IS IT SHOULD JUST BE WHOEVER IS COMING TO US IS IN GOOD STANDING WITH WHATEVER AUTHORITY PERMITTING AGENCY. BECAUSE THE QUESTION HAS BEEN RAISED IN THE PAST OF WHO IS WHO IS THE CORPORATE? WHO IS THE CITY GIVING THE MONEY TO? AND YOU WANT TO BE IN A SITUATION WHERE IF YOU'RE GIVING THAT ENTITY HAS TO BE IN GOOD, IN GOOD STANDING, THEY HAVE TO CHECK OFF CERTAIN BOXES. AND SO BY US GOING THROUGH THIS PROCESS, WE'RE VETTING OUT THE BUSINESS, BUT ALSO THROUGH THE QUESTIONS THAT WE'RE ASKING.

WE'RE HELPING THEM IN PROVIDING THEM WITH AVAILABLE RESOURCES THAT MAYBE SOMETIMES THE GRANT MAY NOT BE THE RIGHT RESOURCE. MAYBE THEY MAYBE NEED JUST TO HAVE A CONVERSATION WITH SOMEONE THAT CAN HELP THEM PUT TOGETHER A BUSINESS PLAN OR MAYBE AN SBA, I KNOW, BUT I'M JUST GOING TO LET HIM GO. ACTUALLY, I WAS GOING TO SPEAK. SECRETARY OF STATE, DOES THE INCORPORATION OR JUST ESTABLISHES THE BUSINESS ENTITY. SO THAT IS SORT OF IT'S NOT A TAX. IT COULD BE OR IT COULD BE SOMEBODY YOU MAY ASK FOR THEIR IRS LIKE EIN NUMBER. BUT AS FAR AS THE LETTER OF INCORPORATION, WHICH I AGREE SHOULD BE, BUT I AND ONE THING I WANT TO MAKE SURE THAT, YOU KNOW, WE DON'T BECOME LIKE A, A BLOCKAGE FOR SOMEBODY LIKE, OH MY GOD, WHAT IS THAT? THAT DOESN'T EXIST. NOW WE CAN'T APPLY. WE WANT TO MAKE SURE THAT THIS INFORMATION IS OUT THERE AND FOR PEOPLE TO SEE, BUT WE DON'T WANT TO PRESENT SOMETHING THAT REALLY TECHNICALLY DOESN'T EXIST FOR EVERYBODY. THE IRS LETTER OF INCORPORATION. SO JUST MAYBE THAT WORDING ABSOLUTELY IS ALL I WAS CONSIDERING IS YES, I THINK THERE IS VERBIAGE IN THERE ABOUT EVERYTHING BEING A CASE BY CASE. SO IF THERE WAS AN INSTANCE TO WHERE THAT WAS NOT AVAILABLE, IF THEY COULD PROVIDE, BUT WE COULD ADD THAT LANGUAGE IN THERE TO HAVE A CLEAR STATEMENT SIMILAR. THAT'S NOT A LIMITATION. AND WHAT THE PURPOSE OF THAT, WHAT WE WERE TRYING TO GO WITH THAT IS THAT

[01:05:02]

WHEN WE REALLY STARTED THINKING AS STAFF, LIKE WE DON'T ASK FOR ANYTHING FROM THE BUSINESS REQUIRING THEM TO SHOW PROOF THAT THEY HAVE A BUSINESS, BECAUSE AN INDIVIDUAL COULD SAY, I OWN A PROPERTY HERE IN DUNCANVILLE. AND, YOU KNOW, HERE'S A COPY OF MY LEASE. BUT WE DON'T KNOW HOW HOW IF THEY'RE VERIFIED, IF THEY, YOU KNOW, ARE LICENSED TO DO BUSINESS, LIKE, WE JUST DIDN'T HAVE ANY OTHER MEANS. SO THIS WAS A TOOL FOR THAT. BUT I DEFINITELY WELCOME THAT FEEDBACK. AND WE CAN ADD THE WORDING THAT IT COULD BE. FROM THE EITHER FEDERAL OR STATE OR JUST. OR YOU MAY WANT TO CONSIDER LIKE, YOU KNOW, IF IT'S A LETTER OF INCORPORATION OR WHATEVER, YOU KNOW, BUT AND THEN ALSO, YOU KNOW, SINCE YOU'RE DOING THOSE THINGS, IT MAY BE THEY PROVIDE THEIR WHICH YOU COULD LOOK UP THEIR TAX STANDING, YOU KNOW, LIKE THEIR CORPORATION, GOOD STANDING OR WHATEVER THAT'S GOING TO BE THAT THEY CAN MAKE AND PRINT THAT OUT AND HAND IT TO YOU. SO THEN YOU CAN VERIFY YOU EVEN HAVE TO LOOK YOU CAN LOOK UP WHAT THEY DID.

BUT I JUST THAT STOOD OUT AS MAYBE SOMETHING THAT COULD BE A POSSIBLE HINDRANCE TO SOMEONE.

SOMEBODY LOOK AT THAT. AND THAT MAY NOT BE AN ITEM. YOU KNOW, THAT THEY MAY HAVE THEIR STATE OF TEXAS INCORPORATION DOCUMENT. OKAY. THAT WAS IT, I AGREE. STATE OF DELAWARE OR STATE OR WHEREVER IT COULD BE. BUT I JUST, YOU KNOW, THEY CAN DO BUSINESS HERE. THEY CAN DO.

RIGHT. THAT WAS THAT WAS IT EVERYTHING YOU SAID I AGREE HAPPY THAT YOU GUYS ARE DOING THAT PRE YOU KNOW VETTING I THINK THAT'S A GOOD GOOD THING. AND IT MAY BE GOOD ENCOURAGEMENT FOR PEOPLE. AT SOME POINT THERE WOULD HAVE BEEN CONVERSATIONS ABOUT OR AN IDEA THROWN OUT ABOUT CREATING MAYBE A SUBCOMMITTEE, A SUBCOMMITTEE OF THIS BOARD TO SIT DOWN WITH STAFF, TO REVIEW THEM, TO VET THEM. AND THEN WHEN THEY GET PRESENTED HERE NOW YOU HAVE A SUBCOMMITTEE OF THIS GROUP THAT'S ALREADY REVIEWED THEM, AND THAT COULD FILL IN WHATEVER BLANKS NEED TO BE FILLED IN THAT STAFF MAY HAVE LEFT OUT. AGAIN, THAT WAS AN IDEA THAT WAS THAT WAS THROWN AROUND. NOT TO SAY THAT WE WERE LOOKING FOR THAT, BUT IF THAT'S SOMETHING THAT THE BOARD WANTS TO DO, WE'LL WELCOME TO HAVING THE CREATION OF A SUBCOMMITTEE. BUT JUST FAST FORWARDING A LITTLE BIT WITH THE APPROVAL OF THESE CHANGES, THEN WHAT WE WOULD DO IS THEN TAKE IT TO CITY COUNCIL, GET THAT APPROVED. ONCE THAT'S DONE, WE WILL THEN PUT THE NEW APPLICATIONS TOGETHER THAT IT'S IN LINE WITH THE POLICY AND THEN START ADVERTISING IN THE POINT I WANTED TO MAKE IS CHANGING THAT LANGUAGE ON THAT BULLET POINT IS THE ONLY THING. THEN IN THE MOTION, SAY APPROVED, SUBJECT TO CHANGING THAT LANGUAGE IN THAT THIRD BULLET POINT TO. AND THEN BECAUSE THE OTHER OPTION WOULD BE, COULD YOU ALL GO BACK AND THEN COME BACK AT THE NEXT MEETING? AND, BUT THEY WOULD HAVE TO BE WILLING TO ACCEPT THE INFORMATION. RIGHT? RIGHT. BUT I AGREE WITH YOU. JUST HAVE IT ALL ENCOMPASSING SO THEY'LL KNOW WHAT SUPPORT TO PROVIDE. AND THAT'S LIMITING AND CONFUSING. THAT WAS SOMETHING THAT CAME TO MIND BECAUSE I HAD BEEN REVIEWING A LOT OF PREVIOUS APPLICATIONS THAT HAD BEEN SUBMITTED, AND I NOTICED THAT THAT WAS SOMETHING A FEW HAD. SO THAT WAS THROWN IN THERE. BUT MOST DEFINITELY, I WE DON'T WANT TO PROVIDE A COMPLETE BLOCKAGE TO ANYONE. SOME PEOPLE ARE LITERAL. DON'T FREAK OUT IT.

WELL, ANY OTHER QUESTIONS? OKAY. SO I'M TRYING TO DETERMINE WHERE THE GROUP IS AT THIS POINT. DO WE WANT TO APPROVE IT WITH THE CHANGE IN LANGUAGE OR DO WE WANT TO POSTPONE IT AND GET THAT LANGUAGE CHANGED JUST REAL QUICK ON THE APPLICATION PERIOD? WAS THAT FOR THAT WAS FOR SPECIFIC ONES FOR THE DESIGN INCENTIVE GRANTS OR THE SIX LISTED HERE. AND SO IT JUST SIGNAGE, LANDSCAPE, FACADE, PAVEMENT AND INFRASTRUCTURE. WERE Y'ALL SEEING THEM AT JUST WHAT WAS THE RATIONALE FOR PROVIDING SINCE THIS IS MY FIRST MEETING HERE? YES, DEFINITELY. SO YES, WHAT WE'RE SEEING IS IN RECEIVING THESE VARIOUS APPLICATIONS THROUGHOUT THE YEAR, THEY REQUIRE A LOT OF ADMINISTRATIVE WORK, AND SOMETIMES WE CAN GET BURIED IN JUST THAT, THAT WE DON'T HAVE. I SAY WE BUT ME, A LOT OF EFFORTS TO REALLY FOCUS ON THE RELATIONSHIP BUILDING WITH EXISTING BUSINESSES AND DOING THOSE BUSINESS RETENTION VISITS AND FOCUSING ON THE FUTURE GOALS, AND THAT MAKING IT MORE, MAKING THE TIME FRAME A LITTLE BIT MORE TARGETED. IT WOULD ALSO ALLOW THINKING FOR THE BUDGET. IT WOULD ALSO ALLOW US TO HAVE A GAUGE OF EXACTLY

[01:10:04]

OKAY, THIS IS THE AMOUNT WE'RE GOING TO AWARD FOR THIS FISCAL YEAR AND INCLUDE THAT IN THE BUDGET OR VICE VERSA, TO KNOW HOW MUCH WE'RE GOING INTO YEAR TO DATE TOTALS FOR THE NEW FISCAL YEAR, WHICH IS THOSE DISCUSSIONS TYPICALLY HAPPEN MAY, IF NOT A LITTLE EARLIER. SO JUST KIND OF PUTTING A LITTLE BIT MORE STRUCTURE AND FOCUS ON A TIME, A SET TIMELINE ON THAT.

SO THEN WE COULD POSSIBLY BRING ALL THE APPLICATIONS FOR THE FISCAL YEAR TO THE BOARD TO REVIEW AT ONE TIME AND FIRST COME, FIRST SERVE. AND THEN THE HOPE IS THAT IN THE FUTURE BUSINESSES WHEN WE ALSO HAVE A PLAN TO MARKET THIS INFORMATION. SO THAT WAY IT COULD HELP ADDITIONAL BUSINESSES KNOW, OKAY, YOU'RE IN IF YOU'RE INTERESTED IN THESE TYPES OF GRANTS OR INCENTIVES, THIS IS THE APPLICATION PERIOD. WE POSSIBLY HAVE AN EDUCATIONAL SESSION. THEN OPEN THE APPLICATION PERIOD. THEN WE COULD CLOSE IT AND HAVE ONE SET TIME OF YEAR TO REVIEW ALL OF THE APPLICATIONS AND MAKE THOSE RECOMMENDATIONS TO THE BOARD ALL AT ONE TIME. OR AT LEAST NOT ALL YEAR LONG, YOU KNOW? BUT YEAH, I REMEMBER CORRECTLY, THESE GRANTS ARE ALL PRIMARILY FOR EXISTING BUSINESSES THAT HAVE BEEN IN THE CITY FOR AT LEAST ONE YEAR. IS THAT CORRECT? IS IT THIS SPECIFIC GRANT DESIGN? THESE DESIGN? YES, SIR. OKAY. AND JUST DOING SOME BASIC MATH, IT COULD TAKE ANYWHERE FROM 40 TO 50 HOURS SOMETIMES THAT WE'VE INVESTED BETWEEN HAVING THE PRE MEETINGS WITH BUSINESSES, DISCUSSIONS, EMAILS, WALKING THEM THROUGH THE APPLICATION PROCESS, THINGS LIKE THAT. SO AND JUST TRYING TO BE MORE EFFICIENT WITH OUR TIME AS WELL. SO IS THERE SOMETHING ELSE THERE? IT WAS ONE YEAR. YEAH.

AND THE OTHER PART OF IT IS THAT WE PUT IT IN, AS YOU KNOW, AS A RESULT OF THE FEEDBACK THAT WE RECEIVED FROM, YOU KNOW, FROM FROM THE BOARD, FROM THE BOARD. I'M SORRY. NO, NO, NO, IT'S JUST IT'S THESE ARE SOME GREAT QUESTIONS. GREAT QUESTIONS. AND, YOU KNOW, THE OTHER PART OF IT IS THAT IT WAS PUT IN AS A RESULT OF THE FEEDBACK THAT WE RECEIVED FROM THE BOARD THROUGHOUT THE COURSE OF THE YEAR AND SAYING, HEY, YOU KNOW, ARE WE POTENTIALLY, AS AN EXAMPLE, WE POTENTIALLY LIMITING OURSELVES BY, SAY, APPROVING A SIGNAGE GRANT FOR A SPECIFIC WHEN THERE'S MAYBE A BIGGER ASK, A BIGGER REQUEST DOWN THE ROAD. SO CAN WE BE A BIT MORE CALCULATED ON OUR EFFORTS AND LEAVE THE MONEY THAT WE WANT TO LEAVE FOR THOSE BUSINESS RETENTION, BUSINESS INITIATIVES, AND MAYBE JUST DIVVY UP THE POT A LITTLE BIT? YES. ARE THESE APPLICATIONS ELECTRONIC? THEY ARE RIGHT NOW IN THE FORM OF A FILLABLE FORM. BUT WE'RE GOING TO JUST CHANGE ALL ALL OF THAT WITH THE APPROVAL OF THIS POLICY. AND JUST IT'S GOING TO BE A COMPLETE RECAP. IT COULD ADD LIKE MAYBE KNOCK OUT QUESTIONS OR RESPONSES. YES, YES, YES. RIGHT NOW WE'RE JUST KIND OF GOING THROUGH THIS GETTING GETTING THE APPROVAL OF THE AMENDMENT TO THE POLICY SO THAT WE CAN ROLL OUT WHAT THE FREQUENTLY ASKED QUESTIONS OR FLOWCHART ALL THAT, AND THEN GO WITH THE MARKETING, BECAUSE THAT'LL MAKE IT EASIER TO REVIEW. YES. AUTOMATICALLY DENIED. THERE'S SOME FREQUENTLY ASKED QUESTIONS MATERIALS FOR LIKE HOW TO START A BUSINESS. RIGHT. YOU KNOW, PERMITTING PROCESS AND DEVELOPMENT REVIEW, DESIGN COMMITTEE, ALL THOSE THINGS. THIS WILL BE CAMPAIGN. AND IN LINE WITH THAT, THIS IS FOR INCENTIVES FOR THE BUSINESS. YOU EITHER STARTING OR HAVE. YEAH. BECAUSE RIGHT NOW WHAT YOU HAVE IS YOU HAVE ONE APPLICATION. IT'S A ONE SIZE FITS ALL. AND WHAT MOVING FORWARD WE WANT TO DO IS CREATE A SPECIFIC APPLICATION FOR THE SPECIFIC REQUEST WITH A FLOWCHART WITH SAYING, OKAY, YOU WANT TO GRANT, HERE'S THE HERE'S THE PACKET SPECIFICALLY FOR THAT. AND AGAIN GO AWAY FROM WHAT WE HAVE RIGHT NOW IS HERE'S THE ONE. AND THIS IS NOT APPLICABLE. THAT'S NOT APPLICABLE. YEAH OKAY. THANK YOU. YOU'RE WELCOME. QUESTIONS.

2021. ALL RIGHT. SO SINCE THEY ARE SINCE THERE ARE NO MORE QUESTIONS. THE CHAIR WILL ENTERTAIN A MOTION THEY USED. I LIKE TO YOUR POINT AS WELL. YEAH THAT'S WHAT I'M LIKE 20 MINUTES.

WE COULD HAVE A COMPLETE OKAY. CHAIR WILL ENTERTAIN A MOTION TO APPROVE, DENY OR POSTPONE THIS PARTICULAR MEASURE. I HAVE A CLARIFYING QUESTION. OKAY. WHEN'S OUR NEXT MEETING? JULY 28TH. COMING UP. I MAKE A MOTION THAT WE POSTPONE IT TO JULY 28TH AND HAVE A FORMAL RECOMMENDATION

[01:15:04]

FROM STAFF IN THE IN THE AGENDA, AND THAT ALLOW OUR NEW MEMBERS TIME TO REVIEW THIS AND GO OVER IT AND ASK STAFF ANY QUESTIONS BETWEEN NOW AND THEN. MOTION HAS BEEN OFFERED. IS THERE A SECOND? I HAVE A JUST A POINT OF CLARIFICATION IN THAT MEANING THAT THE VERBIAGE WE SUGGESTED WOULD BE INCLUDED FOR FINAL REVIEW. OKAY. I SECOND ALL RIGHT, PROPERLY MOVED AND SECONDED. MISS MURRAY, YOU'RE UP. I MEAN I. I YES, I'LL JUST FOLLOW. SAVAGE AS LONG AS WE'RE CONSISTENT I. ROBERT WOULD BE PROUD. OKAY. THAT BRINGS US TO OTHER BUSINESS BE. DISCUSSION

[5.b. DISCUSSION AND BOARD ACTION ON FINAL DRAFT OF DCEDC SPONSORSHIP POLICY]

AND BOARD ACTION ON FINAL DRAFT OF. SPONSORSHIP POLICY STAFF. YES. SO AGAIN JUST SOME BACKGROUND THAT WAS PREVIOUSLY SHARED A COMPLETE DC EDC SPONSORSHIP POLICY HAD NOT EXISTED PREVIOUSLY. FROM WHAT I COULD TELL PREVIOUS STAFF HAD. WE'RE WORKING ON PUTTING SOMETHING TOGETHER. HOWEVER, THE CURRENT APPLICATION, WHICH I'LL TAP THROUGH. THEY KIND OF USE THE BACK SIDE OF THE APPLICATION OR THE SECOND PAGE, IF YOU WILL, TO PUT THE GUIDELINES IN PLACE.

AND BUT THEY DID NOT HAVE AN ACTUAL FORMAL POLICY. SO I DID USE THESE GUIDELINES TO CREATE THE DRAFT OF THE POLICY, ALONG WITH SOME OTHER RESEARCH I DID FROM OTHER CITIES POLICIES. AND BUT AS YOU SEE HERE, THE NEED EXISTED FOR CLEAR GUIDELINES, EVALUATION CRITERIA, AND AN APPLICATION PROCESS FOR COMMUNITY APPLICANTS TO REFER TO. AND THE HOPES IS THAT IN ADDITION TO THOSE CONVERSATIONS ABOUT CREATING A SEPARATE HANDOUT WITH A WORKFLOW AND SOME BULLET POINTS AND FAQS CREATING THIS POLICY, AND THAT ADDITIONAL CRITERIA WOULD HELP TO THEN LEAD INTO CREATING THAT HANDOUT. SO INSTEAD OF HAVING TO HAND THE APPLICANTS A POLICY, A FULL POLICY FOR THEM TO READ THROUGH, IT WOULD BE A MORE SIMPLIFIED HANDOUT WITH A HIGH LEVEL REQUIREMENTS. AND THE PROCESS TO ACCOMPANY THAT APPLICATION THE SAME WAY AS THE DESIGN INCENTIVE GRANT APPLICATION. THE GOAL FOR THAT IS SOME KEY HIGHLIGHTS INCLUDE INITIATING A PURPOSE STATEMENT, EXPANDED ELIGIBILITY CRITERIA, APPLICATION ASSESSMENT CONSIDERATIONS, AND AN EXPLANATION OF THE APPLICATION REVIEW AND AWARD PROCESS FOR THE APPLICANTS TO KNOW KIND OF WHAT TO EXPECT. WHAT IS THE PROCESS? THAT'S A LOT OF THE QUESTIONS WE GET. WHAT WHAT'S THE PROCESS? WHAT'S THE TURNAROUND? WHAT HAS TO HAPPEN. SO IN THIS POLICY, IT WOULD LAY OUT EXACTLY WHAT THAT LOOKS LIKE. AND AS I'VE SHOWN THIS IS WHICH THAT WAS INCLUDED. THAT WAS REQUESTED BY BOARD MEMBER SAVAGE. PREVIOUSLY A COPY OF THE ACTUAL APPLICATION WAS INCLUDED IN YOUR PACKET FOR REVIEW. WE DON'T INTEND TO MAKE ANY CHANGES TO THE APPLICATION AT THIS TIME, BECAUSE EVERYTHING PRETTY MUCH QUESTIONS THE POLICY. AGAIN, BECAUSE I CREATED THE POLICY WITH THIS IN MIND, IT THE APPLICATION ASKS ALL OF THOSE THINGS THAT WE'RE LOOKING TO GET IN ORDER TO BE ABLE TO FULLY EVALUATE THE APPLICANT AND HAVE CREATE A RECOMMENDATION FOR THE DC EDC FOR APPROVAL. WHICH THOSE QUESTIONS. MR. PRESIDENT, I HAVE A QUESTION ON PAGE THREE. THE REPORTING REPORTING REQUIREMENTS. SO WHAT HAPPENS IN THE EVENT THAT NOBODY TURNS IN THE 40 REPORT. NEW REPORTING REQUIREMENTS? WELL THAT'S SOMETHING WE'D LIKE TO MOVE IN THAT DIRECTION JUST SO THAT I KNOW SOMETHING I'VE HEARD FROM THE BOARD IN THE PAST, IS BEING ABLE TO HEAR BACK FROM THE APPLICANTS THAT RECEIVE ASSISTANCE FROM US ON HOW THE EVENT WENT, WHAT THE TURNOUT WAS, SO THAT WE COULD ALSO USE THAT INFORMATION AND POSSIBLE ANNUAL REPORT TO THE REPORT TO THE COMMUNITY ON THESE ARE THE TYPES OF EVENTS THAT WE'RE SUPPORTING. THIS IS WHAT THEY'RE

[01:20:04]

ENGAGEMENT WAS LIKE. THIS IS WHAT THEIR EVENT RESULTED IN. IF IT WAS A FUNDRAISING EVENT, THIS IS HOW MUCH MONEY THEY RAISED. SO WE WOULD LIKE TO GO IN THAT DIRECTION AND HAVE A FOLLOW UP THAT WAY. BUT AGAIN, IF IT'S NOT IN THE POLICY, WE CAN'T REQUIRE IT BECAUSE I GUESS MY QUESTION IS IF THERE'S A REPORTING REQUIREMENT, CAN THEY COME TO OUR BOARD MEETING TO PICK UP THEIR CHECK AND GIVE US THAT REPORT? I DON'T KNOW HOW MR. FEEL ABOUT THAT. SO IN THAT WAY, I WILL SAY SOMETIMES THESE ORGANIZATIONS COME TO US FOR A SPONSORSHIP THAT THEY ACTUALLY USE TOWARDS THE OPERATIONS BUDGET FOR THEIR EVENT. SO THIS TYPE OF CHANGE WOULD POSTPONE THAT. BECAUSE WE WOULD BE FUNDING UPFRONT. AND THAT'S WHAT WE DO NOW. YEAH, I JUST STRUGGLE WITH HAVING THEM COME BACK AND DO SOMETHING AND DO THAT BECAUSE YOU PUT THE REQUIREMENT IN THERE. AND WHAT HAPPENS IF THEY DON'T? THEY'VE GOT THE MONEY AND THEY'VE GONE DOWN THE ROAD.

WELL, IF WE FRONTLOADED AND MAKE THAT EXPECTATION KNOWN UPFRONT THAT WE ANTICIPATE HEARING BACK FROM THEM. BUT YES, I DO UNDERSTAND WHAT YOU'RE SAYING. MAYBE A SENTENCE NEEDS TO BE ADDED, THAT IN THE EVENT THAT THE THAT THE REPORTS AREN'T RETURNED TIMELY AFTER YOUR EVENT, THAT COULD IMPACT YOUR FUTURE ELIGIBILITY BECAUSE YOU'RE NOT REALLY SATISFYING THE FULL PACKET OF THE GRANT.

OKAY. YES, SIR. FIRST, I'D SAY I'M A BIG PROPONENT OF POLICIES. I THINK IT'S IMPERATIVE FOR ANY BOARD TO HAVE POLICIES IN PLACE THAT HELP US GUIDE US ALONG THE WAY. I WOULD SAY THIS.

SPONSORSHIP. THIS SPONSORSHIP IS RELATIVELY NEW TO ME. I JUST WASN'T AWARE THAT WE'RE DOING THIS AS A EDC. SO DO WE GET A SIGNIFICANT NUMBER OF REQUESTS FOR SPONSORSHIPS? YES, SIR. FROM THE COMMUNITY. AND AGAIN, THE FOCUS, BECAUSE WE ARE THE COMMUNITY AND ECONOMIC DEVELOPMENT CORPORATION, IN JUST EXPLAINING IN MY PREVIOUS EXPERIENCE, SOME OF THESE REQUESTS WOULD GO TO THE CITY MANAGER'S OFFICE. HOWEVER, BECAUSE WE ARE A COMMUNITY ORGANIZATION, A LOT OF OUR COMMUNITY ORGANIZATIONS, NONPROFITS COME TO US FOR FUNDING. SO THEY SUBMIT THESE REQUESTS AS SPONSORSHIPS AND IN-KIND. BUT WE MOSTLY FOCUS ON SPONSORSHIPS FOR THEIR EVENTS. IF THEY'RE HAVING A FUNDRAISER, IF THEY ARE LIKE RECENTLY, WE APPROVED A SPONSORSHIP FOR THE FIRE TRUCK POOL, WHICH IS HOSTED HERE IN DUNCANVILLE, WHICH IS THAT'S ONE OF THE REQUIREMENTS THAT THE EVENT HAS TO BE HOSTED HERE AND SERVE OUR RESIDENTS. IT WAS A PARTNERSHIP BETWEEN THE COUNTY AND THE DUNCANVILLE FIRE DEPARTMENT, SO THEY WERE RAISING MONEY FOR THE SPECIAL OLYMPICS, AND I WAS GOING TO REFER TO THAT. THAT'S SOMETHING THAT'S DONE EVERY YEAR IN MAY. AND THEY COME TO US AT LEAST SINCE I'VE BEEN HERE. I'VE HEARD A REQUEST FROM THEM. SO MAYBE JUST IN THE BUDGET. I JUST DON'T REMEMBER THAT BEFORE. I THINK IN SOME RESPECTS YOU CAN VIEW THE SPONSORSHIP AWARDS AS A MARKETING ACTIVITY TO SOME EXTENT. THERE ARE SOME EXPECTATIONS EMBEDDED INTO THE AGREEMENT. SAY YOU WILL DISPLAY THE CORPORATION'S LOGO IN YOUR MARKETING MATERIALS. IF THERE'S A, YOU KNOW, A LIVE COMPONENT, OBVIOUSLY ANNOUNCING ANY AND ALL YOUR SPONSORS. AND SO THERE'S THAT AND THERE IS THE SAME RETURN ON INVESTMENT. CLEARLY WITH SPONSORSHIPS AS THEY ARE WITH GRANTS, FORGIVABLE LOANS, INCENTIVES, ETC. YEAH, I FEEL LIKE THAT. BUT TO THAT POINT I WILL MENTION SO AS STAFF, WE HAVE MOVED TO SEPARATE THAT, TO HAVE A CLEAR SPONSORSHIP LINE ITEM, BECAUSE PREVIOUSLY IT WAS WRAPPED UP IN OUR MARKETING BUDGET AND IT DID NOT HAVE A SPECIFIC LIMIT OR AMOUNT. SO THAT WASN'T LISTED HERE. BUT ANNUALLY WE WANT TO BE REVIEWING THAT AND SETTING A LIMIT TO BE ABLE TO SAY WE HAVE X AMOUNT OF DOLLARS THIS YEAR TO AWARD SPONSORSHIPS. SO THAT WAY IT'S ALSO FIRST COME, FIRST SERVE, SO TO SPEAK. AND WE'RE NOT HAVING TO IF ORGANIZATIONS IF WE JUST DON'T HAVE THE FUNDING, WE DON'T HAVE THE FUNDING. AND IT'S NOT GOING TO BE BECAUSE WE DON'T WANT TO FUND CERTAIN ORGANIZATIONS. IT'S JUST ONCE THE MONEY IS GONE OR WHAT'S BEEN

[01:25:01]

APPROPRIATED, BUDGETED FOR THAT YEAR, THEN. YES, SIR. YEAH. THAT WILL THAT HAVING THAT INFORMATION WILL HELP YOU MANAGE YOUR RESOURCES AMONG ALL OF THESE COMPETING ACTIVITIES. SO YEAH. QUESTIONS, QUESTIONS QUESTIONS. ON BULLET POINT A ON POINT PAGE TWO. SO I KNOW IF IT'S A 500 1C3, YOU KNOW YOU'RE IDENTIFYING THAT. BUT I DON'T KNOW IF Y'ALL CHECK WHETHER THE SITE TO MAKE SURE THAT THE REVOCATION TERMS THAT IS SOMETHING. YES. AND AGAIN BECAUSE WE GET SO USED TO WE DO BUSINESS AND WE SEE SOME OF THESE ORGANIZATIONS SO REGULARLY THAT THEY WOULD TAKE OFFENSE IF WE HAD THAT HAD THAT IN WRITING. BUT YES, HAVING THAT THERE WILL ALLOW US TO DO THAT OR ASK FOR THAT DOCUMENTATION. WE HADN'T IN THE PAST, BUT. THAT'S THE HOPE ALSO, BECAUSE WHAT WE'VE ALSO SEEN, JUST FOR JUST TO SHARE THAT THIS WITH THE BOARD IS NEW ORGANIZATIONS OR INDIVIDUALS THAT ARE NEW TO THE COMMUNITY HAVE CERTAIN CAUSES THAT THEY WANT TO START. AND NOW ALL OF A SUDDEN THEY'RE WANTING TO APPLY FOR A SPONSORSHIP. WELL, UNLESS WE HAVE THIS REQUIREMENT, THEN IT'S DIFFICULT FOR US TO SAY, WELL, WE CAN'T WE CAN'T JUST FUND ANY AND EVERYONE THAT HAS A PHILANTHROPIC OR CHARITABLE CAUSE TO COME IN AND APPLY BECAUSE WE HAVE CERTAIN GUIDELINES IN PLACE. DID THAT ANSWER YOUR QUESTION? I MAY NOT HAVE ANSWERED THE QUESTION THE RIGHT WAY. SO. MAYBE JUST ADD IN GOOD STANDING SOMEWHERE IN A. SO NOT JUST VERIFY THAT THEY ARE ATTACKS BECAUSE THEY CONTAIN YOU. A LETTER THAT SAYS HERE'S OUR EXEMPTION LETTER FROM 2004 OR 2021. BUT YOU WANT TO MAKE SURE THAT THEY'RE STILL IN GOOD STANDING BECAUSE YOU CAN HAVE A IF YOU DON'T FILE YOUR NINE 90S EVERY THREE YEARS, YOU KNOW, EVERY YEAR, AND YOU DON'T DO THAT FOR THREE YEARS STRAIGHT, THEN THEY'RE GOING TO. REMOVE BOUQUET. RIGHT? SO I WOULD JUST ADD THE WORD GOOD STANDING IN THAT. SO I WILL SAY I DO APPRECIATE THAT FEEDBACK. IS THAT TO VERIFY GOOD STANDING WE WOULD HAVE TO CALL THE IRS. AND BUT WE CAN. IS THAT SOMETHING YOU'RE SUGGESTING IS MAYBE US ALSO REQUEST THEIR 990? NO, THAT'S NOT WHAT I'M SAYING. BUT JUST. I'LL FOLLOW UP ON THAT BECAUSE I DIDN'T I DON'T REMEMBER THAT BEING AN ONLINE BECAUSE THEY WERE STILL AS OF TWO YEARS AGO, WHAT I COULD CHECK AGAIN, THEY WEREN'T ALLOWING US TO VERIFY ONLINE. OH, OKAY. WELL, OKAY. BUT DEFINITELY I CAN CHECK INTO IT. BUT THE BUSINESS ENTITY SHOULD BE ABLE TO PROVIDE A LETTER OR SOMETHING IF REQUESTED. WELL, BUT THE BUSINESS STANDING AND THEIR, THEIR ABILITY TO DO BUSINESS AND THEIR STANDING AS A THAT'S TWO SEPARATE.

SO THEY HAVE ASSERTS THAT YOU CAN GO TO AND YOU CAN JUST USE THE SEARCH TOOL AND ALL YOU GOT TO DO IS PUT IN THEIR EIN AND IT WILL SEARCH FOR AN ORGANIZATION'S TAX EXEMPT STATUS. SO THAT'S ALL I WAS SAYING. IT'S JUST YOU'RE NOT GETTING THEIR RETURN. YOU'RE NOT ASKING FOR THAT. YOU'RE JUST MAKING SURE THAT STATUS THAT THEY PROVIDE YOU IN THAT LETTER THAT THEY GOT WHEN THEY FIRST BECAME TAX EXEMPT, YOU'RE JUST MAKING SURE THAT'S STILL VALID, THAT IT'S STILL LOOK INTO THAT. SO MAYBE ADDING THE REQUIREMENT FOR THEM TO PROVIDE US THEIR EIN BECAUSE WE DON'T HAVE THAT CURRENT. WELL IT'S PROBABLY ON THIS LETTER. PROBABLY. YEAH.

IT'S PROBABLY ON THE LETTER THAT Y'ALL GET IN A. I'LL BE CLEAR ABOUT THAT ADDING LANGUAGE ABOUT REQUESTING THE LETTER FOR SURE. YES. THAT NUMBER IS ON THERE. WE REQUEST THE LETTER. OKAY. OKAY.

GOOD GOOD GOOD. ANY OTHER QUESTIONS? ALL RIGHT. SO THE CHAIR WILL ENTERTAIN A MOTION TO

[01:30:09]

APPROVE, DENY OR POSTPONE THIS ITEM. NOT A NEW WORD I MEAN POSTPONE. ANY MOTION. MOVE FOR APPROVAL OF THE DCDC SPONSORSHIP POLICY AS PRESENTED WITH THE PROPOSED AMENDMENT. PROPOSED ADDITION OF THE RESCINDING. OKAY. SO PROBLEM HAS OFFERED A MOTION. IS THERE A SECOND I SECOND MS. THOMPSON THE SECOND MS. MURRAY. MRS. I GUESS. SO YOUR MOTION. COLIN. ROBERT. I WOULD LIKE TO SEE THE AMENDMENT, ALTHOUGH I'M IN FAVOR OF EVERYTHING ELSE. SO I WOULD ACTUALLY LIKE TO. AMEND YOUR MOTION TO TABLE SO THAT WE CAN SEE IT IN CONCERT WITH FINAL DRAFT OF THE GRANT POLICY, SO WE CAN SEE THE FINAL DRAFT OF THE SPONSORSHIP POLICY AT OUR NEXT MEETING. YEAH. ROBIN, MOTION IS ON THE FLOOR. SO THIS IS DISCUSSION SO THAT HE MAY WITHDRAW HIS MOTION. I CAN WITHDRAW MY MOTION. OKAY. DO YOU WANT TO MAKE ANY MOTIONS? ALL RIGHT I HE WITHDREW HIS MOTION TO TABLE ON THE ON THE TABLE ON THE RIGHT. I MOVE TO TAPE THE MOTION ON THE FLOOR FOR YOU, MADAM BOARD. I MEAN, THEY'RE ALREADY BEEN STARTED. IS THAT WE TABLE THE FINAL DRAFT OF THE DCDCDC SPONSORSHIP POLICY TO REVIEW THE PROPOSED AMENDMENT TO VERBIAGE. ITEM IS TABLE THE MOTION TO TABLE. MOTION TO TABLE. OKAY. MOTION TO TABLE. IS THERE A SECOND OKAY OKAY. SEE WHAT HAPPENS WHEN YOU HAVE A FULL BOARD. ALL RIGHT I TELL YOU THE POSITIVE. SO OUTFALL OUTWEIGH THE NEGATIVE RIGHT. IF I COULD JUMP FOR JOY I WOULD WITH THE SIDE OF ME. ALL RIGHT. OKAY. I HI, THOMPSON. HI, ZILKA. YES. NICE. HI. YES. I WOULD, THANK YOU. AND YOUR MOTION CAME OUT. I WAS LIKE, WAIT. WELL, BEFORE WE GO ON TO THE NEXT ITEM, I WANT TO SAY I APPRECIATE THE FEEDBACK THAT WE'VE BEEN PROVIDING. YOU KNOW, THIS IS SOMETHING THAT WE'VE BEEN WORKING ON FOR SEVERAL MONTHS. AND SO I ALSO UNDERSTAND IT'S IN PART NOT FAIR TO PUT THIS IN FRONT OF NEW BOARD MEMBERS AT ALL. ACT ON IT AND TAKE ON IT.

WELL, IT IS A BIT IT IS A BIT OF A SETBACK. IT'S IMPORTANT ENOUGH TO TAKE THE TIME TO MAKE SURE THAT EVERYBODY'S COMFORTABLE, BECAUSE THESE ARE SOME IMPART SOME MAJOR CHANGES THAT WE'RE PUTTING TO OUR POLICIES, TO OUR STRUCTURE. AND SO WE WANT TO MAKE SURE THAT WE'RE ALL IN AGREEMENT IN THE DIRECTION THAT WE'RE GOING IN, BECAUSE HALF THE BATTLE IS BEING ABLE TO WALK INTO ROOMS. SAID, HEY, WE'RE ALL IN AGREEMENT. AND THEN TAKING IT TO CITY COUNCIL. YES. WELL, IT MIGHT HAVE SLOWED DOWN A LITTLE BIT. WE'VE WORKED IT ALL OUT AND BRING IT FORWARD AND THEN JUST MARKET IT. SO I APPRECIATE THE FEEDBACK. THANK YOU. I'M SORRY. OH I'M SAYING WITH THE NEXT ITEM I'M SORRY. HE'S STILL GOING TO INTRODUCE OKAY. FIVE C OTHER BUSINESS DISCUSSION AND BOARD

[5.c. DISCUSSION AND BOARD CONSIDERATION TO POSTPONE THE IMPLEMENTATION OF FY-25 DEPARTMENT GOAL FOR INSTALLATION OF CITYWIDE WAYFINDING SIGNAGE TO FY-26]

CONSIDERATION TO POSTPONE THE IMPLEMENTATION OF FISCAL YEAR 25 DEPARTMENT GOAL FOR INSTALLATION OF CITYWIDE WAYFINDING SIGNAGE TO FISCAL YEAR 26 STAFF. GOOD EVENING AGAIN. YOU RECALL LAST MEETING? WE HAD A DISCUSSION. IT WAS A GENERAL DISCUSSION ON AN UPDATE ON A NUMBER OF DEPARTMENTAL GOALS THAT ARE TIED TO THE CURRENT WORK PLAN, THE CURRENT BUDGET. RIGHT. WE GAVE THE STATUS UPDATE. ONE OF THOSE WAS THE CITY WAYFINDING SIGNAGE. RIGHT. SO WE'RE BACK AGAIN FOR THE BOARD TO DISCUSS AND CONSIDER TAKING FORMAL ACTION TO POSTPONE AND REALIGN THIS PARTICULAR GOAL FROM THIS CURRENT FISCAL YEAR TO THE UPCOMING FISCAL YEAR 2026. AND HERE'S WHY ONE. THE DOCUMENT THAT MR. PEREIRA PASSED OUT EARLIER, COMPREHENSIVE PLAN DUNCANVILLE 2040, THAT EXERCISE OR THAT JOINT MEETING AND OPEN HOUSE THAT'S SCHEDULED FOR LATER

[01:35:02]

THIS MONTH. RIGHT. AS PART OF THAT EVENT, THEY'LL REVEAL THE DRAFT PLAN AS WELL AS THE IMPLEMENTATION RIGHT OF THAT, OF THAT DRAFT PLAN, THAT MATRIX. WE'VE HAD AN OPPORTUNITY TO REVIEW IT. AND SO WE UNDERSTAND THAT THERE'S A BRANDING COMPONENT THAT'S BEING RECOMMENDED AS PART OF THAT EXERCISE. AND WHEN WE SAY BRANDING, HERE'S AN EXAMPLE OF WAYFINDING SIGNS. RIGHT. I'M GOING TO TAKE A GUESS. EVERYONE'S FAMILIAR. WE'VE SEEN THESE IN THE CITY NEAR YOU. BUT THEY'RE DISTINCTLY DIFFERENT RIGHT. IN SOME WAYS THE PLACEMENT OF WAYFINDING SIGN IS A PUBLIC WORKS INFRASTRUCTURE PROJECT, RIGHT? IT'S GOING TO BE SITUATED IN PUBLIC RIGHT OF WAY. SO IT BEGS THE QUESTION OF WHERE, WHAT DOES IT LOOK LIKE, HOW MANY YOU KNOW, WHAT STYLE, WHAT DESIGN. AND SO WE WANTED TO CONSIDER, RIGHT, A COMPANION ACTIVITY THAT'S GOING TO BE RECOMMENDED THAT THAT SHOULD BE CONSIDERED BEFORE WE INITIATE THE PROCESS. THAT'S GOING TO INVOLVE MANY OTHER DEPARTMENTS IN OUR ORGANIZATION. RIGHT.

MARKETING OBVIOUSLY ECONOMIC DEVELOPMENT. AND I MENTIONED PUBLIC WORKS STREETS WHEN IT COMES TO OKAY, HERE'S WHERE THERE BE OTHER THING THAT I NOTICED IS THERE ARE DIFFERENT PARTS OF OUR COMMUNITY, RIGHT? THIS FIRST ONE LOOKS LIKE IT'S SITUATED IN HISTORIC DOWNTOWN DISTRICT, RIGHT? THE ONE THAT'S ONE OF OUR NEIGHBORING CITY IN THE PUBLIC RIGHT OF WAY, BUT NOTHING DISTINCTLY IN TERMS OF DESIGN ELEMENTS OR CHARACTER. AND THEN ANOTHER ONE. RIGHT. AND SO THE BASIS FOR THE REQUEST AND ADJUSTMENT IS JUST THAT. SO WE CAN MAKE SURE THAT ULTIMATELY WHAT IS DESIGNED AS PART OF THAT EXERCISE IS CONSISTENT THROUGHOUT THE CITY. RIGHT? IT MATCHES THE CITY'S LOGO, THE BRAND, THEIR UNIFORM OR OR THE OR. THEY'RE NOT, YOU KNOW, INTENTIONALLY IN CERTAIN DISTRICTS. AN EXAMPLE OF SOME OF OUR MONUMENT SIGNS THROUGHOUT THE CITY OVER TIME, LIKE WE CAN SEE IN SOME OF THEM THE LOGOS SINCE CHANGE. RIGHT? DO WE SEE THE NEW MONUMENT SIGNS THAT ARE ON, YOU KNOW, HIGHWAY 67 AS AN EXAMPLE, WHEREAS SOME OTHER ONES ACROSS THE COMMUNITY, YOU KNOW, THEY, THEY, THEY REPRESENT A POINT IN TIME IN WHICH WHERE THE CITY WAS IN TERMS OF ITS DESIGN STANDARD AND PLACEMENT OF THOSE WELCOMING MONUMENT SIGNS. RIGHT? SO WE IF WE CAN AVOID THAT, WE WANT TO MAKE SURE, YOU KNOW, THAT THIS EXERCISE, YOU KNOW, HITS THE TARGETED BRANDING PROGRAM THAT COMES OUT OF THAT EXERCISE. SO THIS IS THE STAFF'S RECOMMENDATION, RIGHT, TO ADJUST THE IMPLEMENTATION OF THE WAYFINDING PROJECT FROM THIS FISCAL YEAR TO FY 26. IT WILL ALIGN WITH THIS ACTION ITEM THAT'S IN THE COMPREHENSIVE PLAN MATRIX FOR THE FOR THE COMPREHENSIVE PLAN UPDATE THAT'S CURRENTLY UNDERWAY. RIGHT NOW.