Jan 27, 2025 Community and Economic Development Corporation

[00:00:01]

SIX. OH. VERY GOOD. OKAY. OKAY. IT IS 6 P.M. I'LL NOW CALL THE MEETING OF THE DUNCANVILLE COMMUNITY AND ECONOMIC DEVELOPMENT CORPORATION TO ORDER. WE'LL START WITH MR. MADAM SECRETARY, TO CALL THE ROLL. THANK YOU. MR. ZUCKER, MISS PAYNE. MISS SAVAGE PRESENT.

MR. HARVEY. PRESENT. MISS THOMPSON HERE, MR. GOLF. PRESENT. MR. PRESIDENT, WE HAVE QUORUM CALL. OKAY. NEXT ITEM WILL BE OUR INVOCATION GIVEN US TONIGHT BY BOARD MEMBER MR. PATRICK CLARK. AND PLEASE STAND. ALL RIGHT. WILL YOU JOIN WITH ME IN PRAYER? DEAR GOD, OUR HEAVENLY FATHER, WE LIFT UP YOUR NAME WITH PRAISE AND THANKSGIVING. BECAUSE OF WHO YOU ARE AND WHAT YOU'VE DONE FOR US. WE'RE THANKFUL FOR YOUR GOODNESS, YOUR LOVING KINDNESS, AND YOUR TENDER MERCIES. AND NOW, DEAR GOD, AS WE BEGIN THIS MEETING, WE PRAY THAT YOU WOULD LEAD, GUIDE AND DIRECT OUR THOUGHTS THAT EVERYTHING WOULD BE DONE DECENTLY IN ORDER. HELP US TO MAKE A DIFFERENCE BECAUSE WE BELIEVE THAT'S WHAT YOU SENT US HERE TO DO. WE LIFT UP OUR FIRST RESPONDERS AND THE ENTIRE CITY STAFF. WE ALSO WANT TO ASK YOUR INVOLVEMENT AND YOUR CONTINUED BLESSINGS TO REMEDIATE THE SITUATION IN CALIFORNIA, AS WELL AS IN DIFFERENT PARTS OF THE COUNTRY AFFECTED BY BAD WEATHER. SO AGAIN, LEAD GUIDE AND DIRECT US. IN JESUS NAME WE PRAY. AMEN. AMEN. THANK YOU SIR. ALRIGHT. PLEDGE OF ALLEGIANCE. FIRST, THE UNITED STATES FLAG. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU.

OKAY. AND NOW THE TEXAS PLEDGE TO HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE.

TEXAS. ONE STATE UNDER GOD, ONE AND INDIVISIBLE. THANK YOU. MAY BE SEATED. OKAY. OKAY. OUR FIRST

[1. CITIZEN’S PUBLIC FORUM]

I DON'T KNOW IF THERE'S ANYONE HERE IN THE PUBLIC WHO WOULD LIKE TO SPEAK TO THE BOARD.

ADDRESS THE BOARD. EXCUSE ME IF THERE ARE ANY. YOU CAN DO SO NOW OR DURING THE PUBLIC HEARING. IF YOU SO CHOOSE, JUST STAND AND DECIDE TO STATE YOUR NAME AND ADDRESS FOR THE RECORD. OKAY.

[2. DISCUSS AND CONSIDER APPROVAL OF THE DCEDC MINUTES FOR THE SPECIAL MEETING HELD ON JANUARY 6, 2025]

OKAY. SECOND. SECOND. OKAY. MOTION HAS BEEN MADE. SECOND. WE'LL HAVE SECRETARY RICE. THANK YOU, MR. HARVEY. FOR MISS THOMPSON FOR. MR. REID. MR. MR. ZUCKERMAN, SEVEN, MISS. FOR. MR. CALL FOR. OKAY. ALL RIGHT. ITEM NUMBER THREE IS TO RECEIVE OUR

[3. RECEIVE DIRECTOR’S REPORTS ]

[00:05:10]

PLEASE TAKE THIS. TAKE THE SURVEY. AND FOR THOSE THAT YOU KNOW THAT HAVE NOT TAKEN THE SURVEY, I WOULD ENCOURAGE YOU TO SPREAD THE WORD. WE'VE RECEIVED, AS OF LAST WEEK, APPROXIMATELY 300 RESPONSES. WE ARE GOING TO BE EXTENDING THE SURVEY DEADLINE ANOTHER MONTH. BUT WE COULD USE AS MUCH FEEDBACK AS POSSIBLE AND AS MANY INDIVIDUALS TO TAKE THE SURVEY AS PART OF THE SURVEY. WE ARE ALSO GOING TO BE RAFFLING OFF TEN GIFT CARDS, EACH ONE IN THE AMOUNT OF $50 TO LOCAL ESTABLISHMENTS, SO IT'S JUST AN ADDED BONUS. IT'S JUST A WAY TO ENCOURAGE MORE INDIVIDUALS TO TAKE TO TAKE THE SURVEY. THANK YOU FOR THOSE THAT HAVE PROVIDED COMMENTS TO THE PROCUREMENT POLICY. WE WILL BE GOING THROUGH THOSE COMMENTS AND WORKING ON REVISIONS TO THE POLICY WITH MR. SHELBY, AND OUR INTENT IS TO BRING THAT TO YOU AT THE NEXT MEETING FOR FORMAL CONSIDERATION AND APPROVAL. ABOUT A WEEK AGO, THE BYLAWS COMMITTEE MET. WE REVIEWED THE CURRENT BYLAWS AND SUGGESTED A NUMBER OF REVISIONS UPDATES TO BE IN LINE WITH CURRENT TRENDS AND BEST PRACTICES. IT IS OUR OUR GOAL TO HAVE THAT IN FRONT OF YOU AT THE NEXT MEETING FOR ALSO REVIEW FOR THE ADOPTION. THE FINANCE DEPARTMENT SHARED WITH ME EARLIER TODAY THAT NEXT MONTH OR THE MONTH OF FEBRUARY, WE WILL BE MAKING THE LAST PAYMENT ON THE FIELD HOUSE. THAT AMOUNT IS $539,950. THAT IS ALL I HAVE THIS EVENING. THANK YOU, MR. DIRECTOR. BOARD MEMBERS, ANY COMMENTS? STARTING WITH MR. REGAN? THE PROCUREMENT POLICY AND THE BYLAWS. WILL WE GET THOSE IN ADVANCE OF THE AGENDA POSTING, SINCE THEY'RE BOTH RATHER LENGTHY DOCUMENTS? YES.

WE WILL DO WHAT WE CAN TO SEND THEM OUT. LIKE I SAID, AS PART OF THE NEW YEAR'S RESOLUTION, WE ARE GOING TO MAKE EVERY ATTEMPT TO GET YOUR PACKET TO YOU AS EARLY AS POSSIBLE. BUT OUR OUR DEADLINE IS END OF BUSINESS DAY WEDNESDAY OF THE MEETING BEFORE. BUT AGAIN SINCE I KNOW THAT IT IS A TECHNICAL DOCUMENT, WE'RE CERTAINLY GOING TO WANT TO GIVE YOU SEVERAL DAYS TO REVIEW IT.

YEAH. YES. TWO THINGS. YES. ONE, HAS THERE BEEN ANY. DISCUSSION? OR ANY IDEAS FLOATED AS TO WHAT HAPPENS IN THE FUTURE REGARDING. THIS BOARD? PROVIDING THEM, THEM BEING THE FIELD HOUSE WAS FUNDED. NOT TO MY KNOWLEDGE. THAT MAY COME UP IN A FEW WEEKS TIME, BUT IT. SECOND THING IS, AGAIN, JUST WANT TO WELCOME MISS THOMPSON TO THE BOARD. THANK YOU. THANK YOU. AND HOPEFULLY YOU'VE BEEN ALL SWORN IN AND WHAT HAVE YOU. SO YOU WON'T HAVE TO GO THROUGH THE EXPERIENCE LIKE I DID ON MY FIRST MEETING. THANKS. THANK YOU, MR. HARVEY. AND I APOLOGIZE, MISS THOMPSON, FOR NOT INTRODUCING YOU TO THE BOARD AND JUST KIND OF JUMPING RIGHT IN, RIGHT INTO THE MEETING. BUT JUST KIND OF PIGGYBACKING OFF OF THAT, IF YOU WILL, TALKING ABOUT INTRODUCTIONS, I TAKE THIS MOMENT TO INTRODUCE THE CITY'S NEW EVENT PLANNER, DEVIN HANDLEY. SHE'S GOING TO BE. SHE'S HERE THIS EVENING. ONE TO HELP OUT WITH WITH THE MEETING.

WE HAVE MISS COY, OUR EXECUTIVE ASSISTANT THAT'S OUT SICK TODAY. AND THEN MISS MARCELLA PEREZ REALLY TRY TO KIND OF STICK THROUGH THE DAY AND WAS MAKING EVERY ATTEMPT TO COME TO THE MEETING. AND ABOUT AN HOUR OR TWO BEFORE, SHE'S LIKE, I CAN'T, I GOT TO I GOT TO GO. I'M NOT

[00:10:03]

BUT WE'LL DO OUR BEST. I'M OUT OF ORDER, AND I'M SORRY. COULD WE ALLOW MISS THOMPSON A FEW MOMENTS TO JUST KIND OF TELL US ABOUT HERSELF? YOU KNOW, GETTING TO KNOW YOU KIND OF STUFF. SURE.

IF IT'S OKAY WITH THE BOARD. WELL, MY NAME IS CAROLYN THOMPSON. I HAVE WORKED FOR, WELL, IN A VARIETY OF POSITIONS. I WORKED FOR AT&T FOR ALMOST 25 YEARS. I WAS IN SALES, MAJOR EQUIPMENT SALES AND TELECOMMUNICATIONS. ALSO WENT TO WORK FOR THE COUNTY OF DALLAS IN REAL ESTATE SERVICES AND SPACE PLANNING AND PROPERTY MANAGEMENT AND ALL OF THAT FOR ABOUT 14.5 YEARS. THANKS TO COVID, I DIDN'T MAKE 15, BUT THAT'S OKAY. RETIRED FROM THAT AND I'VE BEEN DOING REAL ESTATE WITH EBBY HALLIDAY REAL ESTATE, AND THAT'S WHERE I AM NOW. THANK YOU. THANK YOU. WELCOME. WELCOME. OKAY. ALL RIGHT. THANK YOU FOR BEING. OUR NEXT ITEM IS NUMBER FOUR.

[4.a. POST EVENT BRIEFING – 2024 HOLIDAY LIGHTS IN THE PARK]

DECEMBER 6TH. FRIDAY, DECEMBER 6TH. HERE AT ARMSTRONG PARK, JUST CELEBRATING CHRISTMAS, THE HOLIDAY SEASON, MAKING IT THE FESTIVE ATMOSPHERE. WE DID HAVE A HANDFUL OF SPONSORS. THOSE WERE CLAY COOLEY METHODIST, CHARLTON, FROST BANK, STAR TRANSIT, PARTIES FOR YOU AND SENSORY WORLD. SOME OF THE KEY ELEMENTS WERE LIVE PERFORMANCES FROM KID AND PLAY, THE JAY FLORES BAND AND THREE AMIGOS FOR SOUND AND DJ. WE HAVE THE SKY ELEMENTS DRONE SHOW WITH 350 DRONES THIS YEAR. WE HAD KID ACTIVITIES LIKE BOUNCE HOUSES, A PETTING ZOO, COOKIES, SANTA'S, ETC. LOTS OF PHOTO OPS SPREAD OUT AROUND THE PARK. OBVIOUSLY SANTA AND THE HOLIDAY PARADE AS WELL AS MULTIPLE VENDORS, BOTH FOOD AND MARKET. OVERALL, OUR SUCCESSES FOR ECONOMIC IMPACT.

WE COLLECTED A TOTAL OF $2,875 IN VENDOR APPLICATION FEES. A TOTAL OF $750 IN PERMIT FEES.

SECURED A TOTAL OF 14 FOOD VENDORS, WHICH IS THE MOST THAT THIS EVENT HAS HAD. AND A TOTAL OF 25 VENDORS PARTICIPATED IN THE MARKET. COMMUNITY WISE STAFF VISITED THE LOCAL BUSINESSES AND ISSUED HARD COPIES OF THE RUN OF SHOW AND STREET CLOSURES, WHICH HAD NOT BEEN DONE IN THE PAST.

BUT THAT WAS SOME OF THE FEEDBACK THAT WE RECEIVED LAST YEAR. SO WE MADE SURE TO DO THAT THIS YEAR. PARADE PARTICIPANTS, VENDORS AND COMMUNITY RECEIVED EVENT DETAIL UPDATES WELL IN ADVANCE. AS MUCH AS WE COULD. ALL INVOICES WERE PAID. FINANCE DEPARTMENT RECEIVED NO OUTSTANDING INVOICES AFTER THE EVENT. COMMUNICATION WISE, WE IMPROVED COMMUNICATION WITH VENDORS. AS WELL AS THROUGHOUT THE CITY. FIRE AND HEALTH INSPECTORS WERE ABLE TO COORDINATE GETTING THOSE FOOD TRUCKS INSPECTIONS DONE. ONLINE COVERAGE WAS WELL RECEIVED BOTH ON THE FACEBOOK AND THE WEBSITE. AND THEN EMAIL AND BILLING NEWSLETTERS WERE SENT OUT IN THE UTILITY, AS WELL AS PICKED UP BY LOCAL NEWS. ITEMS SUCH AS FOCUS DAILY NEWS, MY AREA NETWORK, NEXTDOOR, ETC. FOR COMMUNITY ENGAGEMENT, MORE THAN 30 CITY OF DUNCANVILLE STAFF VOLUNTEERED IN A TOTAL OF 26 NON CITY STAFF VOLUNTEERED. THEY ASSISTED WITH THINGS FROM HELPING YOU KNOW MARK VENDORS AT THE MARKET GETS SET UP. WE HAD PEOPLE AT THE PARKING BARRICADES LETTING PEOPLE IN AND OUT. THEY OVERSAW THE CLEANING AND THE RESTOCKING IN OUR GREEN ROOM FOR OUR PERFORMERS. AND WE ALSO TEAMED UP WITH SOME SCHOOLS FOR THE IN THE COMMUNITY TO HAVE THEM VOLUNTEER SO THEY COULD GET THEIR COMMUNITY HOURS AS WELL. SAFETY AND OPERATIONS. THE COMMAND POST WAS SET UP HERE IN THIS ROOM AND WAS STAFFED THROUGHOUT THE NIGHT. WE ALSO HAD OUR AMBULANCE AS WELL AS THE SEARCH FOR LOST CHILDREN AND THINGS LIKE THAT SET UP THROUGHOUT THE NIGHT. BARRICADES WERE SET IN PLACE PRIOR TO THE STREETS NEEDING TO BE CLOSED, WHICH WAS GOOD. EMERGENCY ALERTS WERE ALSO SET UP AND THEY WERE. WE HAD THEM ON LIKE YARD SIGNS

[00:15:05]

[5.a. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-1-2 APPROVING AN AGREEMENT WITH DUNCANVILLE EATS FOR A SIGN GRANT AT 700 S. COCKRELL HILL ROAD, SUITE #158 IN THE AMOUNT UP TO $4,330.00 AND AUTHORIZE THE PRESIDENT TO EXECUTE NECESSARY DOCUMENTS.]

STAND AND STATE YOUR NAME AND ADDRESS FOR THE RECORD. AND AGAIN, WE'RE OPEN TO HEARING FROM YOU. GOOD EVENING EVERYBODY. GOOD EVENING, CINDY JOHNSON, 700 SOUTH COCKRELL HILL 158 DUNCANVILLE, TEXAS. 75137. ACTUALLY, I'M JUST SOMEWHAT A LITTLE CONFUSED, AND I'M NOT GOING BACK WITH WHAT THE PRESIDENT IS SAYING, BUT THEY'VE HAD IT LONG ENOUGH TO KNOW IF THEY'RE GOING TO APPROVE IT OR WHAT I NEED TO DO. BUT WHAT THE ISSUE IS, IS THAT THE MY APPLICATION SAYS COMMISSARY KITCHEN, WHICH THAT'S WHAT IT IS. AND THEY'RE SAYING IT'S SOMETHING ELSE. BUT THE CITY COUNCIL, THE HEALTH DEPARTMENT HAS PERMITTED IT AS A COMMISSARY KITCHEN. SO I'M REALLY JUST I'M JUST BEING HONEST. I'M TOTALLY CONFUSED AT THIS POINT. I DON'T I DON'T KNOW WHAT ELSE TO SAY. MISTER PRESIDENT IS SAYING THAT THEY DIDN'T HAVE ENOUGH TIME TO REVIEW IT. YOU KNOW, I HAD A MEETING TODAY. I WAS A FEW MINUTES LATE BECAUSE I HAD ANOTHER MEETING AND I UNDERSTAND HE GOT PULLED AWAY, I GET THAT. I MET WITH MARCELLA AND SHE REALLY DIDN'T GIVE ME A GOOD UNDERSTANDING, YOU KNOW, BECAUSE I'M ONLY GOING BY WHAT THE CITY PERMITS. HEALTH DEPARTMENT TELLS ME I DO. THEY SAY THEY DO. AND THEN WHAT THE CITY COUNCIL ADVISES ME TO DO, I DO WHAT THEY SAY. DO. SO I'M JUST, LIKE, STUCK IN THE MIDDLE AND I DON'T

[00:20:05]

YES, THAT'S ONE OF MY BUSINESSES. SO IT'S ALREADY HERE. WE'RE ALREADY OPERATING.

SO I DIDN'T CHANGE THE SIGN BECAUSE PRIOR TO MISTER PRESIDENT, THERE WAS ANOTHER PERSON HERE, JEREMIAH. SO I WAS WORKING WITH THEM AND IT WAS JUST REALLY NO ISSUES AT THAT TIME. SO I DON'T KNOW. BUT YES, TO ANSWER YOUR QUESTION, YES, MY BUSINESS IS ALREADY HERE BECAUSE THE CITY NEEDS IT. YOU KNOW, WE'RE ABLE TO SERVICE A LOT OF BUSINESSES THAT ARE COOKING AT HOME WHEN THEY SHOULD BE IN A COMMISSARY COMMERCIAL KITCHEN AND PEOPLE THAT CAN'T AFFORD A BRICK AND MORTAR, YOU KNOW, THEY'RE ABLE TO COME THERE AND WORK WITH US WITH SPACE SO THEY DON'T HAVE TO WORRY ABOUT BUYING ANYTHING BECAUSE WE HAVE EVERYTHING THERE. THE FACILITY IS ALREADY SET UP. WELL, ALL I CAN SAY IS, I, I HOPE THAT WE CAN GET OUR ACT TOGETHER AND MOVE FORWARD ON. YOU WANT TO DO WELL? I CERTAINLY DO APPRECIATE IT. MY BUSINESS AND I'M SURE OTHER BUSINESSES BECAUSE I GET CALLS. WELL, I'M JUST GETTING SO MANY CALLS, YOU KNOW, BECAUSE I'M GETTING THE WORD OUT KIND OF SLOWLY. I DON'T HAVE A SIGN. THE SIGN IS STILL THERE BECAUSE I WAS TOLD, HEY, YOU KNOW, GO THROUGH DC, EDC AND, YOU KNOW, TRY TO GET YOU SOME HELP, YOU KNOW, AND THAT'S WHAT I WANTED TO DO BECAUSE I DIDN'T KNOW A THING ABOUT ECONOMIC DEVELOPMENT. BUT I THINK IT'S AWESOME. AND I MY OTHER BUSINESSES ARE IN DUNCANVILLE.

I'M SORRY, DESOTO. AND I WILL SAY THAT DUNCANVILLE IS A MUCH EASIER CITY TO WORK WITH. PEOPLE HEAR ME? WOW. WHEN I SPEAK, YOU HEAR ME? I'M NOT JUST PUSHING. I PUT THAT IN MY. AND I DID THE SURVEY, YOU KNOW, SO, YOU KNOW, DUNCANVILLE LISTENS. I MEAN, IT'S TRUE. WELL, I CAN TELL YOU YOU WERE YOU WERE GIVEN THE RIGHT INFORMATION IN TERMS OF COMING TO US FOR ASSISTANCE, BECAUSE THAT'S WHAT WE ARE HERE FOR. HOWEVER, BASED ON THE WAY WE DO THINGS LIKE I'M SURE OTHER CITIES DO, THINGS WE RELY ON INFORMATION PROVIDED BY FULL TIME STAFF BEFORE WE CAN MAKE A DECISION. SO AS MUCH AS I WOULD PERSONALLY LOVE TO HELP YOU IN YOUR ENDEAVOR, I CAN'T DO ANYTHING. WE CAN'T DO ANYTHING OTHER THAN. ENCOURAGE THE CITY ON ITS SIDE TO LOCK YOURSELF IN A ROOM IF NECESSARY, AND FIGURE OUT WHAT IS THE WAY TO GET YOU A SIGN. AND LET ME JUST ADD TO THIS. I'VE BEEN HERE. SEPTEMBER OF 23. I HAVEN'T BEEN OPEN. I JUST GOT OPEN AND PERMITTED DECEMBER 19TH OF 24 BECAUSE THERE WERE SOME, SOME SITUATIONS, YOU KNOW, BUT OKAY, FINE. BUT WE'RE HERE. SO I UNDERSTAND THAT THE CITY ORDINANCE, THERE'S SOME CITY ORDINANCES, ISSUES THAT MISTER PRESIDENT HAD EXPLAINED. SO I DON'T KNOW. I KNOW STUFF IS I KNOW AND I WAS REALLY EXCITED TO KNOW THAT WE'RE GOING TO 20 YEARS AHEAD OF TIME, BECAUSE THAT SOUNDS LIKE STUFF IS LIKE 20 YEARS BACK. SO MY HOPES IS THAT, YOU KNOW, I WOULD GET SOME

[00:25:05]

THANK YOU. I JUST HAVE A QUICK QUESTION. WHEN DID YOU SUBMIT YOUR APPLICATION? I SUBMITTED THE APPLICATION WHEN JEREMIAH WAS HERE, BUT IT WAS DECEMBER 19TH. YES. MARCELLA COULDN'T FIND IT OR WAS SOMEPLACE OR WHATEVER. YOU KNOW, IT'S AS SIMPLE. THANK YOU.

I. THANK YOU. ALL RIGHT. ANY OTHER COMMENTS OR REQUESTS FOR PUBLIC FOR THIS PARTICULAR PUBLIC HEARING ITEM? CORRECT. MR. DIRECTOR, JUST TO ADD TO IT. SO, YES, ON FRIDAY, MYSELF AND MARCELLA REACHED OUT TO THE APPLICANT TO REALLY TRY TO GET A BETTER UNDERSTANDING OF THE HISTORY, BECAUSE THERE IS QUITE A BIT OF HISTORY WITH THIS APPLICATION, AND YOU HAVE A SITUATION WHERE SEVERAL STAFF MEMBERS HAVE TOUCHED IT, HAVE TRIED TO ASSIST, AND WE WERE REALLY LOOKING FOR AN OPPORTUNITY TO KIND OF SLOW IT DOWN, NOT SLAM THE BRAKES, BUT SLOW IT DOWN TO FULLY UNDERSTAND THE CIRCUMSTANCES AND REALLY PUT THE APPLICANT IN A BETTER PLACE AND SEE IF MAYBE THERE MAY BE AN OPPORTUNITY FOR MORE ASSISTANCE, BUT REALLY, TRULY UNDERSTAND THE ENTIRE STORY, BECAUSE WE HAD HEARD A FEW THINGS FROM HEALTH DEPARTMENTS, BUILDING DEPARTMENTS, AND WE WERE TRYING TO PUT IT ALL TOGETHER TO UNDERSTAND WHAT HAS TRANSPIRED, WHAT HAS BEEN APPROVED, AND REALLY JUST BE IN A POSITION TO TELL THE FULL STORY. HENCE WHY WE REACHED OUT ON FRIDAY AND WE SCHEDULED A MEETING FOR THIS AFTERNOON TO HAVE A BETTER UNDERSTANDING OF THE PROJECT AND ALL THE DYNAMICS. GIVEN THAT THERE ARE SO MANY INDIVIDUALS THAT HAVE BEEN INVOLVED WITH THIS APPLICATION AND UP TO UP UNTIL THIS POINT THAT BEING FAIRLY NEW, STAFF MEMBERS WANTED AN OPPORTUNITY TO JUST WORK THROUGH ALL OF THAT AND BRING WHAT WE THOUGHT WOULD BE A MORE POLISHED PRESENTATION, IF YOU WILL. HENCE, WHY JUST REQUESTING TO TABLE IT TO GIVE US THAT OPPORTUNITY TO KIND OF WORK THROUGH THOSE DETAILS AND IF NEED BE, MAYBE WE CALL A SPECIAL MEETING TO KEEP THIS MOVING, MOVING FORWARD AND NOT WAIT ANOTHER 30 DAYS. BUT AGAIN, JUST LOOKING TO GET SOME ADDITIONAL TIME TO WORK THROUGH THE DETAILS AND BRING IT BACK FOR PRESENTATION. AND WE JUST WE HAVE SOME INFORMATION. I THINK THAT THERE'S STILL MORE INFORMATION TO OBTAIN AND WORK THROUGH TO REALLY TELL THE COMPLETE STORY. I WOULD BE WILLING TO RESET THE CLOCK, AS IT WERE. WITH THE UNDERSTANDING THAT THIS INFORMATION WILL BE PUT TOGETHER IN A MANNER IN WHICH WE CAN ACT AS SOON AS PRACTICABLE. I THINK THAT'S WHAT I SAID, AND THAT IS THAT IS OUR DESIRE. THAT'S WHY THE MORE INFORMATION WE GET, THE BETTER, THE BETTER PREPARED WE ARE AND BETTER WE ARE ABLE TO PRESENT YOU THE REQUEST AND AGAIN TELL THE COMPLETE STORY. SO I HAVE A PROCEDURAL QUESTION. SO IS IT APPROPRIATE TO TABLE NOW OR WE'RE WAITING TO CLOSE. WELL RIGHT. SO RIGHT NOW WE'RE RECEIVING COMMENTS. WE'RE CONDUCTING A PUBLIC HEARING I UNDERSTAND BUT I THINK WE'RE WRAPPING THAT UP. THAT'S WHY I ASKED. WELL WE GOT ANOTHER PUBLIC HEARING ITEM AFTER THIS AND I'LL CLOSE THE PUBLIC HEARING. RIGHT. AND THEN WE CAN TAKE ACTION TO TABLE TO CALL FOR MOTIONS ON BOTH OF OUR PUBLIC. OKAY. THAT WAS MY QUESTION. IF WE WERE PIECEMEALING OR IF WE

[5.b. CONDUCT A PUBLIC HEARING TO DISCUSS AND CONSIDER APPROVAL OF RESOLUTION 2025-1-3 APPROVING A SPONSORSHIP FOR THE DALLAS COUNTY SHERIFF’S OFFICE & DUNCANVILLE POLICE 16th ANNUAL FIRE TRUCK PULL IN THE AMOUNT UP TO $7,500.00 AND AUTHORIZE THE PRESIDENT TO EXECUTE NECESSARY DOCUMENTS.]

THANK YOU, THANK YOU. GOOD EVENING. SAM, BEAR WITH ME HERE. THIS IS AN APPLICATION THAT MR. PEREZ WAS MANAGING AND KIND OF FILLING IN AT THE 11TH AND A HALF HOUR. SO I WILL DO MY BEST TO KIND OF WORK, WORK THROUGH THIS. BUT WE DO HAVE THE APPLICANT HERE THAT IF THERE'S ANYTHING THAT I MISS OUT IN THE DETAILS, I WOULD ASK THEM TO KINDLY FILL, YOU KNOW, HELP ME OUT WITH THAT. BUT WHAT WE HAVE IS A 16TH ANNUAL FIRE TRUCK PULL. IT'S HOSTED BY THE DALLAS SHERIFF'S OFFICE AND THE DUNCANVILLE POLICE DEPARTMENT. THE LOCATION IS ARMSTRONG PARK IN DUNCANVILLE. THE DATE IS SEPTEMBER 31ST, 2025. SO I KNOW. OOPS. I'M SORRY. MAY 31ST. WHAT

[00:30:06]

THE FIRE. EXCUSE ME? THE LAW ENFORCEMENT TORCH RUN IS A SPECIAL OLYMPICS. IS THE SPECIAL OLYMPICS LARGEST GRASSROOTS FUNDRAISER AND PUBLIC AWARENESS VEHICLE. SPECIAL OLYMPIC ATHLETES AND LAW ENFORCEMENT TORCH RUN OFFICERS CARRY THE FLAME OF HOPE AT THE OPENING CEREMONIES FOR THE SPECIAL OLYMPICS COMPETITIONS AROUND THE WORLD. THE SPECIAL OLYMPICS TEXAS NOT ONLY PROVIDES YEAR ROUND SPORTS TRAINING AND COMPETITION, BUT ALSO HEALTHY AND INCLUSIVE PROGRAMS FOR INDIVIDUALS OF ALL AGES WITH INTELLECTUAL DISABILITIES. THE EXCUSE ME, THE ECONOMIC IMPACT. THE FIRE TRUCK POOL IS A REGIONAL EVENT RECOGNIZED ACROSS ALL NORTH TEXAS. PARTICIPANTS AND TEAMS COME FROM CITIES AROUND DALLAS COUNTY AS WELL AS NEIGHBORING COUNTIES, WITH ATTENDANCE RANGING FROM 600 TO 700 PEOPLE, INCLUDING FAMILIES WITH CHILDREN OF ALL AGES. ADDITIONALLY, THERE ARE OVER 180 DUNCANVILLE SPECIAL OLYMPIC ATHLETES THAT BENEFIT FROM THE MONEY RAISED FROM THIS EVENT, WHICH IMPROVES THE QUALITY OF LIFE FOR OUR OUR CITY SPECIAL NEEDS POPULATION. FINANCIAL DETAILS. THE GRANT REQUEST IS $7,500 FOR PRESENTING SPONSORSHIP AND THIS INCLUDES. AND IF YOU DON'T MIND, WOULD YOU WALK US THROUGH WHAT THAT INCLUDES? I HATE TO PUT YOU ON THE SPOT. AS FAR AS THE SPONSORSHIP. YES. SO IT'S ON. I THINK YOU ALL HAVE A COPY OF THE BROCHURE. SO THE LOGO, Y'ALL'S LOGO IS ON THAT BROCHURE. HERE'S THE SHIRT FROM LAST YEAR WITH THE DESIGN. AND AS YOU SEE WE TITLED IT THE LARGEST FIRE TRUCK POOL IN TEXAS. AND WE ACTUALLY CHANGED IT. SO WE'RE ACTUALLY THE WE CLAIM WE'RE THE LARGEST FIRE TRUCK POOL IN THE WORLD BENEFITING SPECIAL OLYMPICS TEXAS, BECAUSE NOBODY OUTSIDE OF TEXAS RAISES MONEY FOR SPECIAL OLYMPICS. AND WE'VE BEEN THE LARGEST FIRE TRUCK POOL IN TEXAS FOR THE LAST 14 YEARS. SO WE DO THAT. AND THEN ON THE BACK IS OUR SPONSORS. AND I THINK LAST YEAR THERE WAS A LITTLE BIT OF CONFUSION BECAUSE ORIGINALLY Y'ALL STARTED OUT AS A $5,000 SPONSOR, AND I THINK Y'ALL REEVALUATED AND CHANGED IT. I WASN'T AWARE OF THAT UNTIL ACTUALLY THE MONEY HIT THE BANK. OTHERWISE YOUR LOGO WOULD HAVE BEEN A LITTLE BIT BIGGER. PUT YOUR LOGOS ON THE ON THE SHIRTS THAT ALL THE PARTICIPANTS GET AND THEY CAN. IN THE ATTENDEES CAN PURCHASE. IT GOES ON. LIKE I SAID, THE WEBSITE, SOCIAL MEDIA, YOUR LOGO WILL GO ON. EVERYTHING THAT WE PUT OUT AS FAR AS THE PROMOTION OF THE EVENT, IS THERE ANYTHING DIFFERENT THAT YOU'RE DOING THIS YEAR FROM PREVIOUS YEARS FOR WHAT? JUST ABOUT WISE ACTIVITY, WHAT WE ALWAYS TRY TO ADD TO THE EVENT EVERY YEAR. THE FIRST YEAR WE STARTED THIS, WE WERE DOWN AT THE COSTCO PARKING LOT AND WE HAD FIVE TEAMS AND RAISED $2,500. THIS YEAR WE OUR LAST YEAR WE HAD 29 TEAMS AND RAISED OVER $42,000. SO WE JUST TRY TO EVERY YEAR ADD SOMETHING TO IT, MAKE IT BIGGER. ACTUALLY, MR. FINCH TALKED TO ME THE OTHER DAY WHEN I WAS AT THE CHAMBER EVENT, AND HE SUGGESTED I GET WITH Y'ALL TO MAYBE TRY TO SEE IF WE MAYBE COULD DO A CONCERT AFTER THE FIRE TRUCK PULL OR SOMETHING TO DRAW, KEEP PEOPLE IN THE PARK AND DO STUFF. AND ALSO, WE'RE GOING TO REMIND PEOPLE THAT THE SPLASH PADS OUT THERE AND THE PARKS OUT THERE FOR THE FAMILIES, WITH THE KIDS THAT ARE OUT THERE ALSO, YOU CAN'T SEE IT IN THAT PICTURE.

BUT IN THE OFF TO THE RIGHT IS THE IN-N-OUT BURGER COOK TRAILERS. SO THEY COME OUT AND COOK HAMBURGERS FOR US FOR FREE FOR ALL THE PARTICIPANTS. IF YOU DON'T MIND ME ASKING, WHAT'S THE DISTANCE OF THE POOL? IT'S 75FT FROM START TO FINISH. AND SO AS YOU SEE IN THIS PICTURE, ACTUALLY THE TRUCKS COMING DIAGONALLY ACROSS THE PARKING LOT AND EVERYBODY'S KIND OF CONGREGATED RIGHT AROUND THAT TELEPHONE POLE, BECAUSE THAT'S THE ENDING SPOT. THIS YEAR, WE'RE ACTUALLY GOING TO MOVE THE TRUCK TO THE LEFT IN THAT PICTURE, WHERE THEY'RE ACTUALLY GOING TO GO STRAIGHT DOWN THE SIDEWALK AREA OR IN THE PARKING LOT, BUT STRAIGHT DOWN WHERE THE SIDEWALK IS, WHERE THEY PULL FROM THIS PARKING LOT INTO THE OTHER PARKING LOT. SO THAT WAY WE HAVE MORE ROOM TO BENEFIT, TO HAVE DISPLAYS OR VENDORS OR ANYTHING LIKE THAT THAT WE HAVE OUT THERE, AND IT WON'T BE SO CONGESTED FOR PEOPLE RIGHT AT THE FINISH LINE TRYING TO BE RIGHT THERE IN THAT LITTLE PIE SHAPE AT THE END. THANK YOU VERY MUCH. APPRECIATE IT. OKAY. I'LL START WITH I'LL START WITH THE PUBLIC. IS THERE ANYONE WHO WISH TO MAKE PUBLIC COMMENT RELATIVE TO THIS PUBLIC HEARING ITEM? IF SO, FEEL FREE TO DO SO. STATE YOUR NAME AND ADDRESS FOR THE RECORD. OKAY. SEEING OR HEARING NONE. MEMBERS OF THE BOARD CLOSED PUBLIC HEARING SECOND OKAY. PUBLIC HEARING IS CLOSED. WE DON'T REQUIRE A VOTE. WE DIDN'T TAKE ONE TO OPEN IT. SO

[00:35:04]

SECOND, OKAY, MOTION HAS BEEN MADE AND PROPERLY SECOND. OKAY, WE'LL ASK MR. SECRETARY FOR A ROLL CALL. VOTE ON THIS ITEM OKAY. THANK YOU, MR. REED. HI, MR. HARVEY. HI, MR. ZUCKER. HI.

MISS PAYNE. HI, MISS SAVAGE. HI, MISS THOMPSON. HI, MR. GOLF. HI. A MOTION CARRIES. ITEM B IS OUR PUBLIC HEARING AGENDA. I MAKE A MOTION THAT WE APPROVE THE APPLICATION BROUGHT TO US ON BEHALF OF SPECIAL OLYMPICS BY MR. DOUGIE SISK AND. THAT'S IT FOR NOW. FOR THE DOLLAR AMOUNT.

OH, YEAH. ANY AMOUNT OF $7,500. AND THIS. JUST NOTE THAT IT'S FOR THE DALLAS COUNTY SHERIFF'S OFFICE AND DUNCANVILLE POLICE DEPARTMENT. YEAH, WE KNOW THIS IS SPECIAL OLYMPICS. YEAH.

BEFORE WE CALL FOR A VOTE, ANY OTHER COMMENTS OR QUESTIONS? OKAY. LOOKING FOR A SECOND? WE HAVE A FIRST. LOOKING FOR A SECOND. SECOND. I'M SORRY. I'LL SECOND. THANK YOU. OKAY. OKAY.

ALL RIGHT, MR. HARVEY. FOR. MRS. HOLCOMB. FOR MR. REED, I ABSTAIN. MISS PAYNE. MISS SAVAGE FOR MISS THOMPSON, FOR MR. GOLF. IN FAVOR? YES, FOR. OKAY, ALL. OKAY. ALL RIGHT. WE ARE NOW AT

[6.a. REVIEW, DISCUSSION, AND POTENTIAL VOTE ON CURRENT GRANT POLICIES AND PRACTICES- MR. PATRICK HARVEY]

NOT NECESSARILY CRITICISM OF THE WAY THAT WE DO BUSINESS. BUT. GIVEN THE STRESS ON AN EMPHASIS ON ACCOUNTABILITY IN THE GOVERNMENTAL SECTOR. OTHER THAN APPROVING REQUESTS THAT COME TO US FROM THE APPLICANTS. HOW DO WE KNOW AS A BOARD, HOW CAN THE PUBLIC KNOW THAT THIS BOARD IS MAKING AN IMPACT ON THE WEALTH OF THIS COMMUNITY? WE KNOW WE ARE A BEDROOM COMMUNITY. WE KNOW THAT. AND BECAUSE OF THAT, WHAT WE DO IS IMPORTANT BECAUSE. PERSONALLY, I VIEW US AS A BOARD TRYING TO. MITIGATE SOMEWHAT THAT IMBALANCE BETWEEN. CITY OPERATIONS FUNDED BY TAXPAYERS VERSUS CITY OPERATIONS FUNDED BY. BUSINESS SEGMENTS. BUT I DON'T SEE HOW WE COMMUNICATE THAT. WE MAY BE MEASURING IT AT SOME LEVEL, BUT I DON'T KNOW IF IT'S BEING COMMUNICATED. SO I JUST WANT US AS A BOARD TO LOOK AT HOW WE CAN INCREASE OUR EFFECTIVENESS IN THE DUNCANVILLE COMMUNITY. AND HAVE THOSE DISCUSSIONS MOVING FORWARD AS TO WHAT SUCCESS SPECIFICALLY LOOKS LIKE AND HOW IT CAN BE MEASURED. IT CAN BE WHAT I MISSED THE LAST WORD YOU SAID AND HOW IT CAN BE

[00:40:09]

ALTHOUGH I'M NOT SURE SPECIFICALLY IF THERE'S A DOCUMENT OR A SPECIFIC POLICY REVIEW, HEARING, BUT AND OR POTENTIAL POLICY BUT NONETHELESS DISCUSSION. MR. HARVEY, HOW WOULD YOU ENVISION THIS RECALIBRATION OF THIS BOARD? IN LIGHT OF THE FACT THAT THE CITY IS GOING THROUGH A COMPREHENSIVE PLAN COMMITTEE GOING THROUGH A COMPREHENSIVE PLAN, WHICH WILL INCLUDE ECONOMIC DEVELOPMENT AS PART OF THE PLAN? TO ME, I FEEL LIKE BOTH ARE INTERTWINED AND YOU HAVE TO DO THEM IN CONCERT WITH EACH OTHER. OKAY. WELL. IN TERMS OF MEASURING SUCCESS, I DIDN'T GO TO THAT LEVEL WITH IT. I JUST SIMPLY SAID, MAYBE WE CAN DO SOMETHING LIKE, OKAY, THIS BUSINESS CAME TO US AND AT THE TIME THEY CAME TO US, THEY'RE ASSESSED VALUATION WAS X. AFTER WE HELPED THEM. THEN THE NEXT ASSESSED ASSESSMENT CYCLE, WE COULD LOOK AT THEM AND SAY, OKAY, THEY WERE HERE, NOW THEY'RE THERE. AND SO, HEY, WE GOT A WIN. I UNDERSTAND THAT.

YEAH. THIS EXAMPLE WOULD BE REALLY HOW ANY OTHER CITY DEPARTMENT REPORTS ITS PERFORMANCE METRICS BASED ON WORK PLAN, YOU KNOW, PILLARS, STRATEGIC PLANNING, WHICH LIKE YOU SAID, MR. REID MENTIONED THAT WE'RE STILL AWAITING, YOU KNOW, GOT TABLED. WE'RE AT THE LAST MEETING. WE WERE ANTICIPATING HAVING SOME FEEDBACK INITIALLY FROM THAT THAT EXERCISE WHERE WE HAD THIRD PARTY, YOU KNOW, FROM THE OUTSIDE TAKING A LOOK AT REALLY THE BUSINESS PRACTICES IN THE CITY AS A WHOLE. BUT CERTAINLY OUR ECONOMIC DEVELOPMENT ACTIVITY, OPERATIONS. I AGREE, I'M HOPING THAT THAT WILL HELP SHED SOME LIGHT AND MORE IMPORTANTLY, DELIVER SOME BEST PRACTICES THAT WE COULD EFFECTIVELY THEN IMPLEMENT.

RIGHT. AND THEN, YEAH, ANYTIME WE CAN CAPTURE DATA AND THEN IT'S JUST A SIMPLE MATTER OF SHARING YOUR POINT TO SHOW HOW THE ECONOMIC IMPACT OF OUR INVESTMENTS IN, YOU KNOW, PUBLIC PRIVATE PARTNERSHIPS, ACQUISITION OF REAL PROPERTY, HOW THAT'S, YOU KNOW, HOW THAT'S RETURNED ON THAT INVESTMENT. AND YOU JUST HAVE TO SET UP YOU KNOW, HOW FREQUENTLY, YOU KNOW, IT MAKES SENSE TO SEE THAT AND COMMUNICATE THAT. AND THEN TO MISTER E'S COMMENT, AND I'M SORRY IF I JUMPED IN, BUT TO MR. REED'S COMMENT, I WOULDN'T BE SURPRISED. MATTER OF FACT, I WOULD EXPECT TO A CERTAIN DEGREE THAT WHEN WE GO THROUGH THE STRATEGIC PLANNING PROCESS, THAT WILL OPEN UP OPPORTUNITIES FOR FUTURE INITIATIVES TO BE MEASURED. BUT, YOU KNOW, LET'S START SOMEWHERE AND THIS WILL BE A GOOD PLACE TO START. AND WE CAN BUILD ON THAT. I'M DONE. IT COULD BE AS SIMPLE AS KPIS. YES, SIR. AND I GUESS FOR ME, I UNDERSTAND THAT. I APPRECIATE THAT AND I AGREE THAT WE SHOULD HAVE THAT. BUT WHO IS THE WE IN THAT? AND SO THEN WHAT IS THE REALITY AND REALISTIC TIMELINE AND APPROACH FOR THAT? AND HOW DO WE WORK TO GET IT. BECAUSE WE'VE HAD THIS CONVERSATION AT LEAST A COUPLE OF TIMES SINCE I'VE BEEN ON, AND SO WE PUT IT OUT THERE. BUT AND OBVIOUSLY YOU GUYS HAVE HAD TRANSITION ON TRANSITION, I THINK WE'VE GONE EVERY QUARTER. IT LOOKS DIFFERENT. ON WHO'S, YOU KNOW, WORKING IN THE OFFICE. SO UNDERSTANDING THAT AS WELL. BUT I JUST WANTED TO HAVE A REALISTIC OF WHEN AND WHAT THAT WILL LOOK LIKE AND WHO IS DOING IT. SO WE'RE NOT JUST PUTTING IN FALSE NOT SAYING IT'S FALLING ON DEAF EARS, BUT WE'RE ACTUALLY GETTING TO THAT POINT WHERE WE'RE IN A POSITION TO DO THAT AND NOT CAUGHT UP IN SOME OF THE BUREAUCRACY SO THAT WE ARE GETTING THE EFFECT, THE DATA, THAT WE NEED TO BE MORE EFFECTIVE IN ASSESSING AND TAKING THOSE MEASURES. OKAY, OKAY. NO, SIR. NO, I'M SAYING YOU CAN GO AHEAD AND RESPOND. AND THEN GREG GOT COMMENTS. SO TO ADD A LITTLE BIT MORE TO THE REQUEST OVER THE COURSE OF, I'D LIKE TO SAY THE LAST FEW MONTHS RECEIVED A REQUEST FROM SEVERAL BOARD MEMBERS INQUIRING ABOUT THE STATUS OF VARIOUS GRANT

[00:45:03]

[00:50:01]

[00:55:03]

BUT I THINK WE ARE NOW AT A POINT THAT THAT'S BEHIND US. WE'VE GOT A TEAM. WE'RE, YOU KNOW, WE'RE HAVE OTHER MEMBERS THAT ARE GOING TO BE JOINING OUR TEAM. BUT I THINK WE HAVE QUITE A BIT OF MOMENTUM GOING. WE'VE GOT SOME EXCITING PROJECTS IN THE CITY AND IT'S JUST AN OPPORTUNITY REALLY TO BE A BIT MORE. I CALL IT A BIT MORE STRATEGIC, A BIT MORE CALCULATED ON OUR EFFORTS TO GET A BIGGER BANG, BANG ON OUR BUCK. AND IT'S REALLY AN OPPORTUNITY TO LOOK THROUGH THE COMPREHENSIVE PLAN. SO THE CURRENT COMPREHENSIVE PLAN TOWARDS THE END HAS AN IMPLEMENTATION MATRIX. AND IN THERE THERE'S JUST A BUNCH OF WHAT I'LL CALL TO DO. AND EVERYBODY HAS IS ASSIGNED A RESPONSIBILITY AND A LEVEL OF PRIORITY OF THOSE TASKS. AND I THE NEW PLAN THAT'S EXPECTED TO BE ADOPTED IN AUGUST WILL ALSO HAVE AN IMPLEMENTATION MATRIX.

SO THAT WILL BE OUR STRATEGIC PLAN FOR THE GROUP. BUT WE WANT TO MAKE SURE THAT WE'RE HITTING THOSE PRIORITIES. AND WE'RE JUST CHECKING OFF THE BOXES WHEN WE AND WE'RE PLANNING ACCORDINGLY.

AND WE AS STAFF WANT TO HELP YOU GET TO THOSE GOALS, THOSE WANT TO JUST CHECK IN AND SAY, ARE YOU OKAY WITH PROCEEDING IN THIS DIRECTION? LIKE I SAID, THERE'S MORE INFORMATION TO COME, BUT I DIDN'T WANT TO SPEND A LOT MORE TIME AND ENERGY INTO THE RESEARCH AND THE PRESENTATION.

IF THAT WAS NOT THE DESIRE OF THIS BOARD. YEAH, I'M GOOD. I THINK FOR ME, I LIKE WHAT YOU'RE SAYING, AND I JUST THINK AS A BOARD WE CAN APPRECIATE WE'RE DOING IT NOT JUST FOR ACCOUNTABILITY, BUT IT'S ACTUALLY EFFICIENT AND GOING TO HELP US MOVE THE NEEDLE IN THE DIRECTION WE NEED TO GO. SO THAT THAT'S WHY I WAS LIKE, WHO'S THE WE AND WHAT DOES THAT LOOK LIKE REALISTICALLY? SO THAT WE'RE GETTING SOMETHING MEANINGFUL AND NOT JUST, LOOK, WE DID IT AND IT'S NOT USEFUL TO ANYBODY. BUT FOR CLARITY, ARE YOU ASKING FOR WHAT THE RESPONSIBILITY OF THE APPLICANT IS VERSUS THE RESPONSIBILITY OF THE BOARD OR YOU ALL AS THE EMPLOYEES THROUGH THIS PROCESS, WE'RE GOING TO LOOK THROUGH ALL OF IT AND WHAT'S WORKED WELL AND WHAT'S MAYBE NOT WORK SO WELL AND MAYBE CHANGE THE GRANT STRUCTURE. AND WE'LL PRESENT WE'LL PRESENT YOU WITH A SERIES OF RECOMMENDATIONS. OKAY. AND THEN YEAH, WE MAY HAVE TO ESTABLISH NEW POLICIES. BUT THE TIMING IS JUST RIGHT IN THAT WE'RE LOOKING AT THE BYLAWS. WE'RE LOOKING AT PROCUREMENT. SO IT ALL KIND OF COMES TOGETHER. AND NOW WE'RE TALKING ABOUT THE BUDGET AS WELL. SO YOU COULDN'T HAVE ASKED FOR A BETTER TIMING WITH, YOU KNOW, APPOINTMENT OF NEW BOARD MEMBERS, NEW STAFF MEMBERS. IT'S NOW'S THE TIME, I THINK I DON'T THINK THIS ITEM TONIGHT NEEDS A MOTION OF NO. IT JUST SEEMS LIKE THERE'S CONSENSUS FOR US TO DO THE RESEARCH AND PROVIDE YOU WITH SOME RECOMMENDATIONS. AND I CAN TELL THE BOARD AND THE STAFF IS AWARE THAT THIS IS A THIS IS IMPORTANT TO THE BOARD, THE TRANSPARENCY AND THE REPORTING, BECAUSE IT COMES UP IN EVERY MEETING I'VE HAD WITH THEM. AND, AND EVEN IN THE MEETING WHERE WE WERE GOING WITH THE BYLAW COMMITTEE AND YOUR BYLAWS, IT TOUCHES ON REPORTING TO THE CITY AND THE CITY REPORTING BACK TO YOU. AND THAT WAS A BIG POINT OF DISCUSSION. SO LOOK FOR SOME OF THIS TO BE TAKEN UP WHEN WE GET BACK TO YOU NEXT MEETING. YES. THANK YOU. TRUSTEE IPADS. OKAY. THANKS EVERYONE. SO ITEM B UNDER

[6.b. DISCUSSION AND VOTE ON ADDING A BOARD MEMBER'S COMMENTS/ROUNDTABLE DISCUSSION SECTION TO THE AGENDAMR. PATRICK HARVEY]

[01:00:05]

YOU KNOW, YOU DON'T HAVE TO, BUT JUST TO HAVE THAT OPPORTUNITY TO IF THEY SO DESIRE. IT'S CALM DISCUSSION, COMMENTS, QUESTIONS FROM THE BOARD. I GUESS FOR MY CLARIFICATION, THAT WOULD JUST BE IF YOU HAD A COMMENT ON SOMETHING YOU WANTED TO EXPRESS YOUR REVIEW OR WHATEVER ON SOMETHING, YOU COULD DO IT. AND IF YOU HAD NO COMMENTS, IT WOULD JUST GO AROUND THE TABLE. NO COMMENT. OKAY. YOU. ABSOLUTELY RIGHT. FIRST OF ALL, I DON'T THINK ANYBODY ON THIS BOARD IS SHY ABOUT MAKING A COMMENT, EVEN IF IT'S NOT ON THE AGENDA. THAT SOUNDS LIKE AN ACCUSATION. WAIT A MINUTE. BUT IT IS VERY COMMON FOR A BOARD TO HAVE A COMMENT SECTION WHERE YOU'RE NOT NECESSARILY COMMENTING ON AGENDA ITEMS BECAUSE YOU HAVE THAT OPPORTUNITY DURING THE MEETING, BUT FOR YOU TO MAYBE COMMEND THE STAFF OR COMMEND SOMEONE ELSE, OTHER BOARD MEMBERS TALK ABOUT A PUBLIC EVENT, OR ASK THE STAFF TO PUT SOMETHING ON A FUTURE AGENDA ITEM. SO IT JUST IT'S A PLACEHOLDER FOR SOMETHING THAT YOU KIND OF ALREADY CAN DO. BUT HAVING IT IN A SPECIFIC TIME IN THE AGENDA CAN HELP MANAGE THE MEETING. SO SOMEONE KNOWS, WELL, THIS IS WHERE I'M GOING TO BRING UP THAT. JUST A SUGGESTION. AND IT WOULD WITH THE UNDERSTANDING THAT IF YOU BROUGHT SOMETHING UP IN YOUR COMMENTS THAT'S NOT ON THE AGENDA, THERE COULD BE NO VOTE OR MORE DISCUSSION, BECAUSE THAT WOULD BE A VIOLATION OF THE OPEN MEETINGS ACT. RIGHT? ANY OTHER COMMENTS OR THOUGHTS? QUESTIONS. I THINK AS A FOLLOW UP, BRING IT INTO YOUR COMMENTS IS YEAH, I'M ALWAYS MINDFUL OF IF IT'S SOMETHING WE FEEL LIKE WE'RE WANTING TO DISCUSS AND COMMENTS OR ANNOUNCEMENTS IS DIFFERENT THAN IF IT'S SOMETHING MAYBE WE WANT THE STAFF TO BE PREPARED FOR, BUT IT'S LABELED ON THE AGENDA UNDER BOARD MEMBERS SECTION OR ROUNDTABLE DISCUSSION, AND THAT'S PRETTY AMBIGUOUS. THEN, YOU KNOW, I DON'T I DON'T WANT THE STAFF TO EVER FEEL LIKE THEY AREN'T PREPARED TO RESPOND TO A COMMENT, CRITICISM, QUESTION OR WHATNOT. SO I GUESS THAT WOULD BE MY ONLY THOUGHT TO FIGURE OUT HOW WE COULD ALSO ACCOUNT FOR THAT. OR WE JUST WE'RE JUST SIMPLY SAYING WE WANT A PORTION OF THE AGENDA AFTER DIRECTOR'S REPORT TO SAY, HEY, YOU KNOW, I THINK WE'RE DOING A GOOD JOB, OR HERE'S SOME INFORMATION FROM THE COMMUNITY, CONCERN FROM THE PUBLIC. AGAIN, I THINK IF IT'S WORTH US BRINGING UP FOR DISCUSSION A ROUNDTABLE, I THINK IT'S WORTH, YOU KNOW, STAFF HAVING THE OPPORTUNITY TO BRING SOLUTION OR REMEDY OR AT LEAST BE ABLE TO PREPARE TO HELP US, YOU KNOW, SPEAK TO THAT. YOU KNOW, IT'S EASY FOR US TO RECEIVE COMMENTS FROM THE PUBLIC. AND THEY'RE VERY MORE OFTEN THAN NOT, THEY'RE COMPLAINTS AS OPPOSED TO COMMENDATIONS. BUT THEN, YOU KNOW, IT'S ALSO IMPORTANT FOR US TO HAVE AVAILABLE TO US THE INFORMATION, YOU KNOW, FROM THE OPERATIONS SIDE, FROM STAFF TO BE ABLE TO AT LEAST, YOU KNOW, HAVE THAT SAME SPIRIT OF TRANSPARENCY AND, YOU KNOW, PUBLIC DISCOURSE. I GUESS THAT'S MY ONLY THOUGHT. I MEAN, I THINK, YEAH, ABSOLUTELY. IT WOULDN'T BE TOO DIFFICULT TO HAVE A SECTION LIKE THAT. I JUST HAVEN'T GIVEN ANY THOUGHT OR I'M OPEN TO ANY THOUGHTS FROM YOU, FELLOW BOARD MEMBERS ABOUT THAT PIECE. YEAH. I'LL SECOND WHAT

[01:05:01]

[6.c. REVIEW AND CONSIDERATION OF AGREEMENT WITH COSTAR AND LOOPNET FOR REAL ESTATE INFORMATION SERVICES]

OKAY. IT'S MY UNDERSTANDING THAT THIS IS A LICENSE OR THESE ARE LICENSES THAT THE CITY AT ONE POINT HAD, AND THAT THIS IS A TOOL THAT CITY STAFF PREVIOUSLY USED. THE TOOL ALLOWS US TO OBTAIN AN ACCURATE LIST OF ALL AVAILABLE COMMERCIAL PROPERTIES IN THE COMMUNITY. INDUSTRIAL PROPERTIES, AS WELL AS BE ABLE TO RUN REPORTS ON MARKET RATES, TRENDS, VACANCY RATES AND ALSO THROUGH ANOTHER COMPANY THAT'S ALSO OWNED BY COSTAR. WE HAVE THE ABILITY OR WE WOULD HAVE THE ABILITY TO HAVE AN INTERACTIVE, AVAILABLE PROPERTY MAP ON OUR WEB PAGE THAT COST, IF MY MEMORY SERVES ME, CORRECT ME $395 PER MONTH. BUT AGAIN, THEY'RE THE ONES DOING ALL THE RESEARCH.

THEY'RE THE ONES PUTTING IT IN. AND ANYBODY CAN GO ON OUR WEBSITE AND DO A FILTERED SEARCH OF INDUSTRIAL PROPERTIES, COMMERCIAL PROPERTIES FOR SALE AND LEASE AND LAND. SO A VERY POWERFUL TOOL, A TOOL THAT WE HAVEN'T HAD HERE OVER THE LAST FEW MONTHS, BUT ONE THAT WE COULD DEFINITELY USE AND PROVIDE YOU WITH THE LATEST MARKET TRENDS AND WHAT'S HAPPENING IN THE COMMERCIAL BUSINESS, ETC. BECAUSE AS PART OF THAT, THEY SENT OUT DAILY ARTICLES ABOUT WHAT'S TRENDING AND WHAT, ETC. THAT WE COULD SHARE WITH THE BOARD. SO THANK YOU, THANK YOU, THANK YOU. OKAY. TO THE BOARD. ANY QUESTIONS, COMMENTS? I ASSUME THE CITY'S IT DEPARTMENT HAS ALREADY BEEN CONSULTED AND THEY ARE AWARE OF HOW TO INTEGRATE WHATEVER THIS MAP IS INTO THE WEBSITE. WE HAVE TO WORK THROUGH THOSE DETAILS. I HAVEN'T TALKED TO THEM YET ABOUT IT. OKAY, WHO WOULD BE THE TWO USERS? I'M SORRY. NO. AFTER YOU, WHO WOULD BE THE TWO USERS THAT HAVE LICENSE THE TWO LICENSES TO THIS? YEAH. GOOD QUESTION. AT THIS POINT, I'M THINKING MYSELF AND THE ECONOMIC DEVELOPMENT MANAGER. MR. THOMPSON, WHO WILL SET THE PRICE OF ALL THE REAL ESTATE THAT YOU HAVE, IS THAT SOMETHING THAT YOU'RE GOING TO WORK WITH COSTAR ON, OR DO YOU HAVE A REAL ESTATE DEPARTMENT OR MANAGER OR AGENCY WHO SETS THE PRICE FOR THE REAL ESTATE OR THE SERVICE, THE LICENSE, THE REAL ESTATE, THE LAND THAT YOU'RE GOING TO PUT? OH, THAT'S THAT'S DRIVEN BY THE BY THE MARKET. WE JUST OBTAINED THE DATA THROUGH THIS, WHAT WE CALL A SEARCH ENGINE. COSTAR AND LOOPNET IS SIMILAR TO NETFLIX OR METRO TECH, BUT FOR COMMERCIAL. YEAH.

SO WE'RE JUST SUBSCRIBING TO THE LISTING SERVICE. IT'S NOT NECESSARILY PROPERTY THAT THE CITY OWNS. IT'S PROPERTY THAT'S AVAILABLE IN THE CITY OF DUNCANVILLE, WHETHER IT BE COMMERCIAL, INDUSTRIAL, MULTIFAMILY OR LAND. BUT THE BENEFIT FOR THE BOARD IS WE'LL BE ABLE TO LINK THAT LISTING SERVICE DIRECTLY TO OUR WEBSITE. SO FOLKS WHO ARE INQUIRING ABOUT

[01:10:06]

YEAH. BUT WE WOULD HAVE ACCESS TO KNOW WHO THE BROKER IS. PROPERTY OWNER, PROPERTY MAINTENANCE COMPANY. IF THE PROPERTY RECENTLY SOLD WHAT DID IT SELL FOR? WHAT SPACE WAS LEASED AT WHAT DOLLAR PER SQUARE FOOT WHO LIKE FOR EXAMPLE, WHO HAS THE MOST? WHO WHICH OWNER OWNS THE MOST REAL ESTATE IN TOWN? WHO OWNS THE LEAST REAL ESTATE? IT JUST BE EXPOSED TO QUITE A BIT OF SEARCHES. ANYONE ELSE? YES. THERE'S JUST A RENEWAL OF AN OLD LICENSE, IS IT NOT? WHAT WE HAVE IS A PROPOSAL FOR A ONE YEAR WITH AN AUTOMATIC RENEWAL. I DON'T KNOW WHAT HAPPENED ONCE THE PREVIOUS AGREEMENT EXPIRED. IF THEY REACHED OUT. MY UNDERSTANDING IS THAT THAT LAPSED MAY. YEAH, BUT WE WERE USING IT PRIOR. CORRECT. THAT'S MY UNDERSTANDING. YES. TO WHAT DEGREE I DO. I DO NOT KNOW. I WISH THE EDC WAS WITH THE CITY CITY STAFF. SO THE EDC WAS PREVIOUSLY PAID BY THE EDC? THAT'S MY UNDERSTANDING. YOU'VE MENTIONED SOME REPORTS THAT WE'D BE ABLE TO RECEIVE THE BOARD. WHAT KIND OF REPORTS ARE WE TALKING ABOUT? JUST COMMERCIAL PROPERTY REPORTS. YEAH. LIKE ONES THAT COME TO MIND IS WHAT'S THE VACANCY RATE FOR COMMERCIAL SPACE? WHAT'S THE OCCUPANCY RATE? WHAT'S THE VACANCY RATE FOR OFFICE SPACE. WHAT WHAT DOES THAT EQUATE TO SQUARE FOOTAGE WISE. WHAT'S THE OCCUPANCY RATE OVER THE LAST FOUR QUARTERS YOU SEE AN UPWARD TREND. DOWNWARD TREND LIKE THAT. SO MY QUESTION OR COMMENT IS REALLY IT'S REALLY ABOUT THE WEBSITE. AND WHEN I SAY WEBSITE RIGHT NOW OUR WEBSITE IS THE CITY'S WEBSITE.

WE JUST HAVE A PAGE. IF YOU HAVE THE PATIENCE TO NAVIGATE TO YOU, THE STAFF, YOU MAY HAVE ALREADY PRESENTED OR GIVEN US AN UPDATE ON THE EFFORTS TO KIND OF DECOUPLE OUR LANDING PAGE OR WEBSITE FROM THE CITY'S MORE IN BEST PRACTICE WITH SOME OF OUR FELLOW EDC'S IN THE REGION, BECAUSE IT'S A LOT CLEANER. IT LOOKS AND FEELS LIKE, OKAY, I'VE LANDED AT THE EDC, YOU KNOW, PAGE AND I HAVE TOOLS LIKE THAT. YOU KNOW, I HAVE INFORMATION READILY ACCESSIBLE, LIKE WE'RE ALREADY DOING SOME OF THE STUFF PROCEDURALLY TO CLEAN UP OUR APPLICATION, YOU KNOW, BE MORE EFFICIENT. BUT THE WEBSITE PIECE IS ONE THAT I'M JUST THINKING AHEAD. WE'LL BE ABLE TO CONNECT IT ALL TOGETHER WHERE IT'S AT OUR FINGERTIPS, IN ANY UPDATES, SO THAT WE CAN MAKE SURE WE CAN STILL LINK THIS NEW SERVICE TO THAT, OR MAYBE WHENEVER IT COMES ONLINE. WELL, THAT'S ONE OF THE THINGS THAT WE STARTED WORKING ON. AND THEN WITH THE DEPARTURE OF STAFF AND THE ARRIVAL OF NEW STAFF, WE JUST HAVEN'T GOTTEN THAT MOMENTUM AGAIN. BUT WE REALLY WANT TO GO THERE. WE REALLY WANT TO CHANGE THE WEBSITE, MAKE IT A LOT MORE USER FRIENDLY, AND THIS WOULD BE ONE PART OF MANY COMPONENTS THAT WE'RE LOOKING AT. BUT AGAIN, THIS IS THIS IS AN IMMEDIATE IMPROVEMENT IN THAT THAT INFORMATION IS ACCESSIBLE TO THE PUBLIC 24 HOURS. AND WE CAN REFER THEM TO THAT PAGE. AND THEY CAN DO A FILTER SEARCH. AND THEY'RE IN CHARGE OF THE COMPANIES IN CHARGE OF THE ACCURACY OF THE OF THE LISTINGS. THAT BURDEN WOULD NOT FALL ON ON STAFF. YEAH. MR. HARMON, SOUNDS LIKE A FISCAL YEAR 26 WORK PLAN ITEM. YEAH. MR. BURR, WITH THE ESCALATION CLAUSE IN THE RENEWAL, WE'D HAVE TO WORK THROUGH THROUGH THAT WITH WITH THEM. I DON'T KNOW THE SHORT ANSWER. MAYBE YOU DON'T WANT THEM TO BE INCREASING OUR SUBSCRIPTION RATE BY. WELL, TRADITIONALLY EVERYTHING GOES UP JUST BECAUSE IT'S JUST 3% TO MATCH INFLATION OR. OKAY, I HAVE A QUESTION. I HAVE LISTINGS ON COSTAR NOW, AND I HAD TO WITH MY AGREEMENT WITH THEM, I HAD TO DEVELOP MARKETING FLIERS AND ALL OF THAT STUFF AND UPLOAD THEM.

ARE YOU GOING TO DO THAT FOR ALL OF THE PROPERTIES THAT THE CITY OF DUNCANVILLE OWNS? I'M GOING

[01:15:02]

EXCUSE ME, MR. PAYNE. MISS SAVAGE, MISS THOMPSON. YES. MR. GOLF. YES. SIR. ALL RIGHT.

EXECUTIVE SESSION IN ACCORDANCE WITH TEXAS GOVERNMENT CODE. DC, EDC SHALL CONVENE INTO CLOSED EXECUTIVE SESSION PURSUANT TO THE FOLLOWING SECTION 16 551.0872 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS TO DELIBERATE THE OFFER OF FINANCIAL OR OTHER INCENTIVE TO A BUSINESS PROCESS PROSPECT. SHE WILL ENTERTAIN A MOTION TO GO INTO EXECUTIVE SESSION THIS EVENING. I'M SO SORRY. THIS EVENING. WE DO NOT HAVE ANY ITEMS THAT REQUIRE US TO GO INTO EXECUTIVE SESSION. ALL RIGHT. TO ADJOURN, I WILL TAKE A MOTION TO ADJOURN. I GO OUT MOTION. SECOND. SECOND. ALL IN FAVOR? ROLL CALL. YEAH. SECRETARY. YEAH.

* This transcript was compiled from uncorrected Closed Captioning.