[WORK SESSION / BRIEFING]
          [00:00:13]
          WE'RE GOING TO GO AHEAD AND BEGIN OUR WORK SESSION BRIEFING FOR TUESDAY, OCTOBER 20TH, 2026. 
          THE FIRST IS TO DISCUSS AGENDA ITEMS. YES. GOOD EVENING, MAYOR AND CITY COUNCIL. I'M GOING TO WALK THROUGH THE CONSENT AGENDA. ITEM SEVEN A IS CONSIDERING THE MINUTES FOR THE SEPTEMBER 15TH REGULAR CITY COUNCIL MEETING AND THE SEPTEMBER 29TH SPECIAL CALLED MEETING. IF THERE'S ANY QUESTIONS ABOUT THE MINUTES, CHIQUITA TAYLOR IS AVAILABLE TO ANSWER ANY QUESTIONS. OKAY. 
          ITEM SEVEN B IS CONSIDERED AN ORDINANCE TO AMEND THE BOARDS AND COMMISSIONS ORDINANCE. IF YOU RECALL, WE BRIEFED Y'ALL. IT'S. IT'S BEEN A WHILE LAST FALL ABOUT FINDING WAYS TO, YOU KNOW, MINIMIZE VACANCIES, MINIMIZE, YOU KNOW, QUORUM ISSUES AND TO THE RECOMMENDATIONS WAS MERGE SIGN CONTROL BOARD WITH THE ZONING BOARD OF JUSTICE. AND WE DID THAT. THE OTHER RECOMMENDATION WAS TAKE THE MULTICULTURAL COMMITTEE AND MERGE IT WITH COMMUNITY ENGAGEMENT. AND THIS THIS ACTION TONIGHT IS SOLELY TO THAT. I KNOW THERE'S BEEN SOME QUESTIONS ABOUT SOME POTENTIAL OTHER CHANGES. I KNOW, LIKE MR. LACKEY, FOR EXAMPLE, SENT AN EMAIL ABOUT SOME OTHER IDEAS THAT DEFINITELY COULD BE EXPLORED. BUT REALLY, THE SOLE REQUEST TONIGHT IS JUST TO MAKE THAT ONE CHANGE OF TAKING THE MULTICULTURAL COMMUNITY ENGAGEMENT INTO, INTO THE SAME COMMITTEE. AND MARK'S AVAILABLE TO ANSWER ANY QUESTIONS SPECIFICALLY ABOUT THAT, IF THERE ARE. LET ME JUST BEFORE SLIPPED MY MIND. I ACTUALLY LIKED WHAT WHAT TOBIE PRESENTED. I WON'T SAY COMPLETELY, BUT THERE WERE A LOT OF REALLY GOOD IDEAS IN THERE, AND I'D LIKE FOR US, NOT TONIGHT, BUT FOR AT SOME POINT, GIVE FEEDBACK ABOUT WHATEVER YOU MAY HAVE LIKED IN THERE, OR YOU MAY THINK MAY BE WORTH CHANGING IN THE FUTURE. 
          BUT HE DID. HE DID HAVE A PRETTY GOOD PERSPECTIVE ON SOME THINGS THAT MIGHT HELP US WITH OUR, WITH OUR INTERVIEW PROCESS. LET'S KEEP THAT IN MIND. YES, THAT'S SIMILAR ALONG THE SAME LINES THAT I WAS GOING TO SAY, MAYOR. SO THANK YOU TO RECOGNIZE HIS EMAIL AND ASK THAT IF WE APPROVE THIS TONIGHT, WE'RE STILL GOOD CITY ATTORNEY WITH BRINGING BACK THOSE RECOMMENDATIONS FOR A FUTURE DAY. YES, BECAUSE THAT IS SOMETHING I THINK WOULD BE WORTHWHILE DISCUSSING. MADE NOTE TO BRING THAT BACK. THANK YOU. ITEM SEVEN C IS CONSIDER RESOLUTION TO APPOINT COUNCIL LIAISONS TO BOARDS AND COMMISSIONS. SO IF YOU RECALL AT THE WORKSHOP ON THE SEPTEMBER 29TH, WHEN WE WERE REVIEWING THE COUNCIL RULES AND PROCEDURES, WE HAD ASKED THE QUESTION IF THERE WANTED TO BE A COUNCIL LIAISON FOR THE DUNCANVILLE COMMUNITY ECONOMIC DEVELOPMENT CORPORATION, THE CONSENSUS WAS THAT COUNCILOR JERRY DAVIS BE THAT LIAISON. HOWEVER, WHEN WE STARTED PUTTING THE AGENDA ITEM TOGETHER AND WORKING WITH THE CITY ATTORNEY'S OFFICE, THEY SAID, TECHNICALLY, BY THE RULES, YOU REALLY SHOULD REAPPOINT OR APPOINT THESE LIAISONS EVERY, EVERY YEAR. SO IN ADDITION TO COUNCILOR DAVIS, WE'RE ALSO LIVING HERE, TAKE ACTION TO REAPPOINT THOSE OTHER LIAISONS. 
          FOR EXAMPLE, COUNCILMEMBER GOODEN FOR COMMUNITY ENGAGEMENT, AS WELL AS THE ARTS COMMISSION AND COUNCILMEMBER JERRY FOR THE LIBRARY BOARD. SO THIS ACTION WOULD JUST REAPPOINT ALL THOSE LIAISONS. IN ADDITION TO COUNCILOR DAVIS OF THE DC, DC, THIS ACTION TONIGHT. YES. OKAY. 
          IT'S OFFICIALLY FOR ONE YEAR. AND THEN YOU COME BACK AND REAPPOINT IF NECESSARY. SO THANK YOU. ALSO, IN ADDITION TO THAT, WE APPOINTED COUNCIL MEMBER OR WE VOTED IN APPROVAL OR DISCUSSED COUNCIL MEMBER DAVIS FOR THE C P AND IN THE LAST STEERING COMMITTEE WE HAVEN'T DECIDED CULTURAL DISTRICT, WE HAVE DECIDED. SO MAYBE AT A LATER DATE WE CAN COME BACK AND DECIDE THAT ONE AS WELL. YES. COUNCILOR DAVIS, YOU YOU HAVE ALREADY FORMALLY APPOINTED HIM AT A PREVIOUS MEETING TO SEE. SO HE IN FACT, THEY'VE ALREADY KICKED OFF AND HE'S HE'S BEEN ENGAGED AND GOING, YOU KNOW, SO THAT THAT'S ALREADY BEEN TAKEN CARE OF. BUT YES, WE CAN DEFINITELY REVISIT. OKAY. I HATE TO DO THIS ON THE SPOT, BUT CAN YOU GO THROUGH THE, THE LIST OF PEOPLE THAT ARE GOING TO FILL THE VACANCIES FOR 70? YES, YES, WE CAN GO THROUGH THAT. CHIQUITA, DO YOU HAVE. YES, WE HAVE FOR THE DC, DC COUNCIL MEMBER, JARRETT DAVIS, LIVE LIBRARY ADVISORY BOARD, COUNCIL MEMBER JEREMY KOONTZ, KEITH DUNCANVILLE, BEAUTIFUL COUNCIL MEMBER JEREMY KOONTZ, COMMUNITY ENGAGEMENT ADVISORY BOARD COUNCIL MEMBER MONICA GOODLING AND ARTS COMMISSION COUNCIL MEMBER MONICA GOODMAN, AND THEN ALSO ON 70 FOR THE BOARDS FOR THE COMMISSIONS. AND THEN WE'RE ON D. YES, I BELIEVE SO THAT THAT WAS THE MAYOR'S REQUEST, WHICH WE WERE ABOUT TO GO TO THAT. YEAH, WE'RE ABOUT TO GO TO THAT. 
          DID Y'ALL WANT ME TO GO OVER THAT NOW OR. YES. HE'S REQUEST. YES. OKAY. OKAY. FOR ZONING BOARD OF ADJUSTMENT. ELIAS RODRIGUEZ JR AND LISA POLK, LIBRARY ADVISORY BOARD. KELLY 
          [00:05:07]
STEVENS. KEITH DUNCANVILLE. BEAUTIFUL. KELLY MCCHESNEY AND COMMUNITY ENGAGEMENT ADVISORY BOARD. JAKARA. LEVELS. BANKS AND THE LAND PRESERVE WE HAVE FOR FOUR PEOPLE FOR THAT ONE, WHICH IS MARK CROASDALE, JAMES JONES, ELIZABETH PUTNEY AND ROBBIE ROBINSON COUNCIL. I'D ALSO LIKE TO MAKE ONE NOTE THE INDIVIDUALS THAT ARE RECOMMENDED FOR APPROVAL TO LAD, YOU ALL DID INTERVIEW THESE INDIVIDUALS, AND THEY'VE BEEN WORKING WITH BART AND HIS TEAM WHEN THEY WERE DEVELOPING THE LAD COMMITTEE. HOWEVER, I DO WANT TO NOTE THAT SINCE WE'VE POSTED THIS AGENDA OR THIS ITEM, WE DID GET AN APPLICATION. TWO MORE APPLICATIONS FOR THE FOR THE LAD. I THINK MARK GRAHAM WAS ONE OF THEM. AND THEN THERE'S ALSO ANOTHER INDIVIDUAL THAT WAS INTERVIEWED TOO, MICHELLE MCCALLUM. SO I JUST WANT TO MAKE NOTE OF THAT. BUT THE INDIVIDUALS YOU ALL DID INTERVIEW AND THEY WERE THE ORIGINAL INDIVIDUALS. BART, IF I'M NOT MISTAKEN, THEY WERE REALLY KIND OF INVOLVED IN THE, THE GENESIS OF THE, OF THE LAD NATURE PRESERVE COMMITTEE AND THE NATURE PRESERVE IN GENERAL. THANK YOU FOR THAT CLARIFICATION. ANY QUESTIONS OR COMMENTS? OKAY, OKAY. AND THAT CONCLUDES THE CONSENT AGENDA. 
          THANK YOU. I'LL MOVE ON TO THE CITY COUNCIL CALENDAR. THANK YOU, MAYOR, FOR THE OCTOBER CALENDAR. WE HAVE THE 22ND. OCTOBER 22ND IS COFFEE WITH THE MAYOR AT THE SENIOR CENTER. 
          THAT WILL BE AT 12 NOON. WE HAVE THE 23RD IS THE TEEN COUNCIL AT THE BEGINNING OF THE TEEN COUNCIL, WHICH WILL BE AT 930 TO 10 TO TEN AT THE SENIOR CENTER. THE BOO BASH, WHICH IS AT THE FIELD HOUSE ON THE 23RD AS WELL. THE 26TH IS MEETING AT SIX. ARTS COMMISSION ON THE 27TH AT 630, AND BLUE AND BLUE, WHICH IS THE 29TH, AND THAT'LL BE FROM 6 TO 8 AT THE POLICE STATION PARKING LOT. FOR NOVEMBER, WE HAVE NOVEMBER THE 3RD COUNCIL MEETING AS WELL AS ELECTION DAY. THE NINTH IS PARKING PARK AND REC BOARD AND PLANNING AND ZONING. 11TH IS VETERANS DAY. SO THE CITY WILL BE OPEN ON VETERANS DAY. COMMUNITY ENGAGEMENT ON THE 12TH, THE BETTER BLOCK EVENT, AND WE'LL HAVE MORE INFORMATION LATER. THAT'LL BE ON THE 14TH AND NOVEMBER 17TH IS THE CITY COUNCIL MEETING. THE 19TH IS THE TIFF BOARD MEETING. 
          NOVEMBER 23RD IS THE DCDC MEETING, AND THE 24TH IS THE ARTS COMMISSION MEETING, THE 26TH AND 27TH. THE CITY HOLIDAYS FOR THE THANKSGIVING HOLIDAY. SECRETARY. 21ST, WE'RE GOING TO BE DOING A MOVIE IN THE PARK. AS WELL. AND THEN ON THAT ONE IS PANCAKE BREAKFAST. 
          YEAH. OKAY. AND BECAUSE OF THE CONFLICT WITH THE HOLIDAY, THERE WILL NOT BE A COFFEE WITH THE MAYOR. CORRECT. MAYOR IS WE'RE GOING TO HAVE. FOR THE DECEMBER CALENDAR. DECEMBER 4TH IS HOLIDAY LIGHTS IN THE PARK. AND THAT'S FROM 5 TO 9. THE 10TH IS THE STAFF HOLIDAY MIXER, WHICH WILL BE AT 2 P.M. AND WE'LL GET A LOCATION WHEN IT'S CONFIRMED. AND ALSO A COMMUNITY ENGAGEMENT MEETING THAT NIGHT AT 630 DECEMBER THE 14TH IS THE PARK BOARD MEETING AND THE PLANNING AND ZONING MEETING. THE 15TH IS THE ONE COUNCIL MEETING WE'LL HAVE IN DECEMBER. 
          THE 17TH IS A TIFF BOARD MEETING. THE 21ST IS THE CDC MEETING, AND 22ND IS THE ARTS COMMISSION. ALSO, THERE WON'T BE A COFFEE WITH THE MAYOR IN DECEMBER BECAUSE OF THE CHRISTMAS HOLIDAY, WHICH IS THE 24TH AND 25TH, WHICH WILL BE THAT THURSDAY AND FRIDAY, AND CITY OFFICES WILL BE CLOSED. THAT'S ALL I HAVE. THERE WILL BE OPPORTUNITIES TO GET FREE COFFEE ■WITH THE POLICE DEPARTMENT, AT THEIR COFFEE WITH THE POLICE. THERE MAY NOT BE AS GOOD AS MINE. I LIVE IN THE BLUE. BLUE IN THE BLUE. YEAH, THAT'S THE 29TH. 29TH? YES. OKAY. VERY GOOD. THANK YOU. SOMEONE. THEY HAVEN'T GIVEN. THEY HAVEN'T CONFIRMED A DATE ON THAT ONE. OKAY. OKAY. SO THANK YOU. THANK YOU. NOW WE'LL GO TO ITEM THREE BRIEFING AND 
          [00:10:11]
PRESENTATIONS. ITEM A BRIEFING ON KEY PERFORMANCE INDICATORS, PROJECTS AND INITIATIVES. GOOD EVENING, MAYOR COUNCIL, DISTINGUISHED STAFF. THANK YOU ALL FOR BEING HERE TONIGHT. SO JUST AS AN INTRODUCTION ABOUT PROBABLY ABOUT A YEAR AND A HALF AGO, WE TALKED ABOUT AS WE WERE BRINGING ON MRV TO, TO CREATE OR TO DRAFT OUR COMPREHENSIVE PLAN. ONE OF THE THINGS THAT SOME OF THE FEEDBACK THAT WE ACTUALLY RECEIVED WAS, SO WE'VE DONE THIS BEFORE, HOW ARE WE GOING TO TRACK? HOW ARE WE GOING TO MAKE SURE THAT WE'RE ACTUALLY FOLLOWING THROUGH ON THE IMPLEMENTATION AND ALL OF THE ACTION ITEMS THAT GO ALONG WITH THAT? SO TWOFOLD IN TERMS OF OUR DELIVERABLE ON THAT, IS FINDING A SYSTEM WHERE WE COULD TRACK PROJECTS SO THAT WE COULD, NUMBER ONE, HAVE ACCOUNTABILITY INTERNALLY BE ABLE TO REPORT OUT TO CITY COUNCIL AND THEN ALSO IN A PHASE THREE, HAVE A PUBLIC FACING DASHBOARD. WITH THAT, WE ALSO WANTED TO MAKE SURE THAT WE WERE QUANTIFYING WHAT WE WERE DOING. SO IF WE'RE NOT MEASURING IT, THEN HOW CAN WE DETERMINE IF IT IF IT IS SUCCESSFUL? AND SO PART OF THAT IS ALSO DEVELOPING KPI ACROSS THE CITYWIDE, ACROSS THE CITY, ACROSS DEPARTMENTS. AND SO THAT TOO, WILL ALSO BE A PART OF THE PHASE THREE OF A PUBLIC FACING DASHBOARD FOR CITYWIDE SCORECARD. SO THE SOFTWARE THAT WE ACTUALLY CHOSE OR THE TOOL SOFTWARE AS A SERVICE IS CLEARPOINT STRATEGY. AND SO OUR GOAL HERE WAS OBVIOUSLY TO MAKE THE COMPREHENSIVE PLAN MORE OF A LIVING, RESOURCEFUL OR MEASURABLE FRAMEWORK, RIGHT? SO NOT JUST A DOCUMENT OR A LINK ON A WEBSITE, IT ACTUALLY MAKES IT ACTIONABLE. SO THE PURPOSE FOR US DOING THAT IS SO THAT WE CAN MAKE SURE THAT WE ALIGN OUR PROJECTS. SO ALL OF THE WORK THAT WE DO, ONE OF THE THINGS THAT YOU'LL SEE CONSISTENTLY ON OUR STAFF REPORTS IS WE HAVE OUR COMMUNITY PILLARS, BUT THOSE ITEMS ALSO WHEN WE'RE INITIATING NEW PROJECTS OR WE'RE ASKING FOR FUNDING FOR DIFFERENT THINGS, THEY NEED TO ALIGN WITH WHAT WE SAY WE'RE DOING IN OUR COMPREHENSIVE PLAN. 
          SO IT ALLOWS US TO TRACK THE MILESTONES AND THE PROGRESS. AGAIN, THAT FEEDBACK, YOU KNOW, WHERE ARE WE ON THIS? WHEN IS THE WHAT'S HAPPENING NEXT? THOSE TYPES OF THINGS PROVIDE TIMELY REPORTING TO YOU SIMILAR TO WHAT WE'RE DOING TONIGHT. AND THEN ALSO JUST STRENGTHEN OUR ACCOUNTABILITY. SO JUST TO TAKE YOU BACK REALLY BRIEFLY, WE'LL TALK ABOUT THE COMPREHENSIVE PLAN. THESE ARE THE SEVEN POLICY PRIORITY AREAS. SO HEALTHY, ACTIVE AND CREATIVE COMMUNITIES, DOWNTOWN VITALITY, LIVABLE NEIGHBORHOODS, EQUITABLE TRANSPORTATION NETWORKS AND MOBILITY, RESILIENT ECONOMIC AND COMMUNITY DEVELOPMENT, INTEGRATED NATURAL AND BUILT ENVIRONMENTS. AND THEN LAST BUT CERTAINLY NOT LEAST, FISCAL RESPONSIBILITY AND INFRASTRUCTURE IMPROVEMENTS. SO AGAIN, THE COMMON THEME HERE IS THAT WE WANT TO MAKE SURE THAT ALL THAT WE'RE DOING TIES BACK TO THESE POLICY AREAS. SO THIS IS OUR APPROACH. SO PART OF WHAT WE WANT TO BE ABLE TO DO IS PROVIDE VISIBILITY, RIGHT? SO WE CAN SEE IT INTERNALLY. BUT WHAT ABOUT THE COMMUNITY THAT WE THAT WE SERVE? WHAT ABOUT OUR ELECTED OFFICIALS THAT REPRESENT THE PEOPLE? WHAT IT ALSO DOES FOR US IS NOT JUST CAPTURING KPI, RIGHT? SO ARE THERE INSIGHTS TO THAT KPI RECAPTURING THE RIGHT THING? SHOULD WE BE MEASURING SOMETHING DIFFERENT? IS IT ABOUT OUR SERVICE DELIVERY, NOT JUST ABOUT QUANTIFYING OR ACTIVITY? SO WE HAD TEN APPLICATIONS. BUT WHAT DOES THAT REALLY MEAN. IF WE HAD TEN DRC APPLICATIONS, WHAT DOES THAT MEAN? HOW DOES THAT EQUATE TO THE IMPACT TO THE COMMUNITY? ANY TREND ANALYSIS SO WE CAN IDENTIFY PATTERNS AND EARLY DETECTION OF RISKS. RIGHT. SO WE CAN ACT QUICKLY. SO IF WE'RE MEASURING IT AND WE'RE SEEING IT ON A REGULAR BASIS, THEN WE'RE MORE APT TO RESPOND VERSUS REACT TO SOMETHING AND BE ABLE TO HAVE A PLAN TO TO COURSE CORRECT IF WE NEED TO ONE SOURCE OF TRUTH. SO ONE PLATFORM THAT BRINGS TOGETHER ALL OF THE PROJECTS AND THE PERFORMANCE DATA. ALL RIGHT, SO IN YOUR PACKET, YOU ACTUALLY HAVE A DRILL DOWN OF INITIATIVES BY DEPARTMENT AND PRIORITY AREA. AND I'M NOT SURE IF IT'S AVAILABLE FOR ME TO SEE ON HERE. I CAN SEE THAT. OKAY. 
          ALL RIGHT. SO IT'LL LOOK SOMETHING LIKE THIS. I APOLOGIZE. IT'S NOT IT'S THERE'S NOT A SCREEN TO BRING THAT REPORT UP. BUT WHAT IT ACTUALLY DOES IS BREAKS DOWN THE INITIATIVES FOR YOU BY DEPARTMENT AND BY, BY POLICY PRIORITY AREA. SO YOU CAN SEE AT THE VERY TOP HERE THERE'S A LEGEND. IT'S COLOR CODED. SO IT JUST GIVES YOU A LIST OF ALL THE PROJECTS THAT ARE ASSIGNED TO EACH OF THOSE POLICY AREAS. IT GIVES YOU AN AT A GLANCE STATUS PROJECTS THAT HAVEN'T STARTED, IF THEY'RE ON TRACK, IF IT'S BEHIND SCHEDULE OR IF IT'S COMPLETED. AND THEN AGAIN, LIKE I SAID, IT GIVES YOU THE DRILL DOWN BY EACH DEPARTMENT. 
          AND THEN THE SECONDARY ITEM THAT UNFORTUNATELY YOU ALL AREN'T ABLE TO SEE ON THE SCREEN IS THE PROJECT FUNDING REPORT. SO THAT BASICALLY ALSO HOLDS US ACCOUNTABLE TO WHAT 
          [00:15:01]
HAVE WE BUDGETED FOR THESE PROJECTS, RIGHT? SO DO THEY HAVE FUNDING AND WHERE IS THAT FUNDING GOING TO COME FROM? IS IT A GRANT? IS IT A GENERAL FUND? IS IT THE EDC? WHAT DOES THAT LOOK LIKE? AND THEN ALSO, AGAIN, JUST THE STATUS OF THE PROJECT. SO WHERE ARE WE? AND WHAT WE'D LIKE TO ALSO ADD IN OUR PHASE THREE IS ALLOW YOU ALL IN THE PUBLIC TO BE ABLE TO SEE WHAT THE NEXT MILESTONE WILL BE, SO YOU'LL AT LEAST BE ABLE TO KNOW WHAT IT IS THAT WE'RE DOING IF WE'RE ON SCHEDULE AND WHAT'S COMING NEXT. SO WHEN YOU SEE THAT PUBLIC DASHBOARD OR WHEN YOU SEE REPORTS COMING OUT, THESE ARE PRETTY SELF-EXPLANATORY. BUT ON TRACK JUST MEANS THAT WE'RE PROGRESSING ON SCHEDULE AS IT RELATES TO PROJECTS AND INITIATIVES. IF IT'S BEHIND SCHEDULE, THAT MEANS SOMETHING HASN'T BEEN DONE. AND SOMETIMES THOSE BEING BEHIND SCHEDULE IS NOT NECESSARILY A BAD THING. IT COULD BE THINGS THAT ARE OUTSIDE OF OUR CONTROL AS IT RELATES TO OUR KPIS, KEY PERFORMANCE INDICATORS. THESE ARE YOUR THREE MARKERS HERE. SO IT'S EITHER GOING TO BE ABOVE TARGET, MEANING WE ARE EXCEEDING OUR SERVICE LEVEL EXPECTATIONS TO OUR TO OUR RESIDENTS. IT'S ON TARGET. IT'S IT'S THE STEADY EDDIES. WE'RE MEETING IT. WE'RE DOING GOOD. OR IF IT'S BELOW TARGET. SO PERHAPS IT HAS FALLEN SHORT. AND THAT WILL CAUSE US TO TAKE A STEP BACK AND SAY, WHAT'S HAPPENING HERE? WHAT IS IT THAT WE NEED TO DO? WHAT SHOULD WE BE TAKING A LOOK AT? SO THIS IS JUST A BRIEF OVERVIEW OF MOST OF OUR DEPARTMENTS. AND IT GIVES YOU EACH OF THE KPIS. SO WHAT I WILL ALSO SHARE WITH YOU IS THAT THE TEAM CAME TOGETHER AND EACH DEPARTMENT CHOSE A MINIMUM OF TWO KPI. SOME HAVE A COUPLE OTHERS, AND THEY HAVE OTHER THINGS THAT THEY WANT TO TRACK. AS WE STARTED TO GET INTO THIS EXERCISE, WHAT I NOTICED WITH A COUPLE OF THE TEAMS IS THEY'RE STARTING TO SEE SOME EXCITEMENT AROUND, WE DO THIS AND WE DO THIS AND HOW DO WE KNOW ABOUT THIS AND THIS? SO THERE'S SOME MOMENTUM ABOUT KEEPING UP WITH THIS AND TRACKING IT. SO THEY HAVE DECIDED TO TRACK OTHER THINGS. BUT THESE ARE OUR MAIN ONES THAT WE'LL BE TRACKING IN THE MONTHLY REPORT IN OUR QUARTERLY REPORT OUT. AND THEN ALSO WHEN WE MOVE TO OUR PUBLIC FACING DASHBOARD. SO YOU CAN SEE ALL OF THOSE FOR EACH OF THE DEPARTMENTS. SO THE NEXT COUPLE OF SLIDES ARE JUST A GLIMPSE OF WHAT WE SEE INTERNALLY. SO I'LL PICK ON THEM JUST A LITTLE BIT. SO THIS FIRST PART OF THE SLIDE YOU CAN SEE CITY COUNCIL AGENDA PUBLICATION TIMES. SO ARE WE COMPLIANT WITH THAT. ON THIS SIDE IS THE PUBLIC RECORDS FULFILLMENT RATE. AND IF YOU LOOK AT THIS NOT TO PICK ON Y'ALL CHIQUITA AND ZEE, BUT WE STARTED OUT KIND OF IN A IN A LOWER LEVEL, RIGHT. BUT WE'VE ALREADY HAD THE CONVERSATION ABOUT WHAT THAT LOOKED LIKE IN JANUARY AND WHAT TYPE OF INSIGHTS AND WHAT ACTION WE NEED TO TAKE. SO PART OF WHAT WE WANTED TO DO IS BE ABLE TO SHOW YOU HERE IS THAT THIS ISN'T JUST A ONE AND DONE. THE TEAM IS ACTUALLY COMING TOGETHER AND LOOKING AT THIS DATA. THEY'RE ACTUALLY TALKING ABOUT IT. I'M WORKING WITH THEM TO IDENTIFY INSIGHT AND WHAT CAN WE DO IN TERMS OF CONTINUOUS IMPROVEMENT. SO HERE'S CODE ENFORCEMENT. I'M GOING TO SHOOT THEIR HORN JUST A LITTLE BIT. SO THEY WERE ONE OF THE VERY FIRST TO BRING THEIR KPI FORWARD. AND YOU CAN SEE THEY HAVE THEIR AVERAGE RESOLUTION TIME FOR THEIR WORK ORDERS. THEY STARTED AT HAVING EVERYTHING RESOLVED IN 30 DAYS. SO WE BROUGHT THAT TARGET DOWN TO 21 DAYS. AND THEY'RE STILL MEETING THAT TARGET. SO THEIR AVERAGE HERE IS AS ACTUALLY PROBABLY ABOUT BETWEEN 6 AND 12 DAYS THAT THEY'RE AVERAGING EVERY MONTH, GETTING THOSE WORK ORDERS COMPLETE. AND THEN THIS IS A REALLY GREAT SUCCESS STORY OVER HERE. THEIR COMPLIANCE RATE. SO ONE OF MR. PIZARRO'S GOALS WAS LET'S HAVE A LET'S TAKE A LOOK AT HOW MANY WERE ACTUALLY GETTING DONE WITHIN THE TIME FRAME, BECAUSE THERE ARE SOME THAT FALL OUT THAT HAVE FALLEN OUTSIDE OF IT. SO FROM A COMPLIANCE STANDPOINT, WE STARTED WITH THE TARGET OF 85% OF ALL OF THOSE THINGS NEED TO BE DONE WITHIN THE TIME FRAME. SO WHEN WE STARTED OUT HERE, YOU CAN SEE THAT NUMBER IS REALLY LOW, BUT THERE'S AN UPWARD TRAJECTORY. AND SO THEY'VE BEEN SUCCESSFUL MONTH OVER MONTH. SO NOW I GET TO GO BACK TO MR. PIZARRO AND ASK HIM, WHAT ELSE ARE WE GOING TO MEASURE? OR HOW, HOW ARE WE GOING TO? BECAUSE NOW IT'S JUST FLAT, RIGHT? SO OUR SERVICE DELIVERY IS GOOD, BUT WHAT ELSE COULD WE DO? SO ECONOMIC DEVELOPMENT SALES TAX COLLECTED PRETTY STRAIGHTFORWARD. MARLIN AND I HAVE HAD SOME REALLY GREAT CONVERSATIONS ABOUT WHAT THINGS WE LOOK AT IN THAT NUMBER. WE DID EXPERIENCE A SPIKE IN THE COMMERCIAL VACANCY RATE, BUT THERE'S THERE'S SOME OUTLIERS THERE. AND SO ONE OF THE THINGS THAT I'M WORKING MARLIN AND I ARE KIND OF WE'VE BEEN GOING BACK AND FORTH ABOUT WHAT THINGS WE NEED TO LOOK AT AND HOW WE NEED TO EXPLORE. SO AGAIN, JUST WANTED TO LET YOU GUYS SEE THAT THE TEAM IS TAKING IT VERY SERIOUSLY. LIKE THEY'RE ACTUALLY TAKING THE TIME TO DIVE IN AND ASK QUESTIONS. PARKS AND REC IS THE LAST ONE THAT WE'LL TALK THROUGH. SO MEMBERSHIP GROWTH FOR BOTH THE SENIOR CENTER AND THE RECREATION CENTER, AND THEN THEY HAVE PARK MAINTENANCE AND LITTER CONTROL. SO THIS I'LL SPEAK TO THIS ONE FIRST. IT'S REALLY FLAT. SO WE HAVE TO, YOU KNOW, ASK OURSELVES, MAYBE WE HAVE THAT ONE IN THE BAG. IS THERE SOMETHING ELSE IN OUR SERVICE DELIVERY THAT THAT THE PUBLIC MAY WANT TO SEE THAT WE AREN'T CURRENTLY CAPTURING OR THAT COUNCIL MAY WANT TO SEE AS WELL? I MEAN, REALLY BROKE DOWN. 
          [00:20:05]
SO FOR RECREATION CENTER MEMBERSHIPS AND SENIOR CENTER GROWTH, NOT, NOT, NOT A HUGE STORY TO TELL THERE, EXCEPT THAT, YOU KNOW, THERE IS A TREND THAT WE ARE CONSTANTLY RENEWING MEMBERSHIPS OR GETTING NEW MEMBERSHIPS. AND IF YOU NOTICE, THERE IS A DIP HERE IN DECEMBER, BUT YOU GUYS PROBABLY FIGURED THAT ONE OUT. THAT ONE'S PROBABLY PRETTY SELF-EXPLANATORY. IT'S CHRISTMAS TIME. NOBODY'S WORKING OUT. PROBABLY WE'RE JUST EATING. SO IN JANUARY, IF YOU NOTICE, EVERYBODY'S BACK TO WORKING OUT. RIGHT. SO ONE OF THE DRILL DOWNS THAT THAT BART AND HIS TEAM WILL ALSO BE LOOKING AT IS WHAT, YOU KNOW, WHAT PROGRAMS ARE IMPACTED THE MOST? OR ARE THERE OTHER THINGS THAT WE CAN DO WHEN WE LOOK AT THOSE NUMBERS? ALL RIGHT. SO YOU ALL CAN EXPECT THIS IS ACTUALLY OUR FIRST QUARTERLY BRIEFING, VERY HIGH LEVEL. I JUST WANTED TO LET YOU GUYS KNOW THAT WE ARE HONORING OUR COMMITMENT ON THE DELIVERABLE. SO OCTOBER 20TH, WE'LL COME BACK EVERY QUARTER QUARTER. 
          EXCUSE ME. AND WE ALSO WANT TO COINCIDE THIS DELIVERABLE OR THIS REPORT OUT WITH OUR CPC. 
          SO WE'LL HAVE THE CITY LED PROJECTS, BUT THEN WE'LL ALSO HAVE WHAT COMES THROUGH DEVELOPMENT AND REDEVELOPMENT. SO WE WANT TO BE ABLE TO GIVE YOU ALL A HOLISTIC PICTURE. AND SO JUST SOME OF THE THINGS THAT WE TALKED ABOUT AS OUR COMMITMENT. SO REAL PROJECTS, WHAT DOES THAT MEAN IF WE DON'T HAVE MONEY? IT'S NOT A REAL PROJECT. IT'S NOT APPROVED. 
          RIGHT. IT DOESN'T GO IN THE REPORT BECAUSE IT'S JUST AN IDEA AT THAT POINT, RIGHT? CLEAR STANDARDS AND RULES. SO ALL THE DEPARTMENTS HAVE OWNERSHIP OF THEIR PROJECTS. 
          AND SO MY GOAL IS TO, OR MY PART OF MY ROLE IS TO WALK ALONGSIDE THEM AND HELP THEM PUSH THEM OVER THE FINISH LINE, MINIMIZE THE WASTE. SO TIME, RESOURCES AND PEOPLE, IF YOU WILL, HONEST UPDATES. SO HERE IT IS. YOU KNOW, THERE'S, THERE'S NOT NOT MUCH THAT WE WOULDN'T BE ABLE TO SHOW, MAKING SURE THIS IS PROBABLY THE MOST IMPORTANT ONE, THE STRATEGIC ALIGNMENT, EARLY RISK IDENTIFICATION. SO IF WE GET TO A PLACE WHERE, YOU KNOW, A PROJECT IS GOING OFF OFF THE RAILS, HOPEFULLY WE DON'T, BUT WE'RE ABLE TO DIVE IN REALLY QUICKLY AND MAKE SURE THAT WE TAKE THE BEST EFFORTS TO CORRECT THAT AND THEN CLEAR SCOPE BOUNDARIES. SO ONE OF THE CHALLENGES THAT WE'VE HAD FROM A PDM PERSPECTIVE OR PROJECT MANAGEMENT IS WE START OFF WANTING TO PLAN A ROSE GARDEN, BUT THEN SOMEHOW WE END UP DOING A WHOLE BOTANICAL GARDEN, RIGHT? SO WHAT IS THE SCOPE? WHAT ARE WE, WHAT ARE WE BUDGETED FOR? WHAT ARE WE GOING TO DO? AND WE SAY ALONG THAT, AND UNLESS WE COME BACK TO OUR EXECUTIVE SPONSOR AND SAY, OKAY, WE LIKE THE ROSE GARDEN, BUT WE WANT YOU GUYS TO DO A LITTLE BIT MORE. SO THEN WE GO THROUGH FINANCE, MAKE SURE THAT WE HAVE THE FUNDING, AND THEN WE MOVE FORWARD. FOR THOSE OF YOU WHO ARE OUR COMMITMENT AND OUR REPORTING CADENCE. SO THE NEXT STEPS FOR US WOULD BE JUST TO FINALIZE WHATEVER CURRENT PROJECT LISTINGS WE HAVE, JUST MAKING SURE THAT WE HAVE ALL THE STATUSES AND THE FUNDING IS CORRECT. MAKE SURE THAT OUR NAMING CONVENTIONS AND OUR DESCRIPTIONS ARE CLEAR AND THEY'RE CONSISTENT. AND ONE OF THE REASONS THAT WE WANT TO DO THAT IS BECAUSE RIGHT NOW THIS IS JUST INTERNAL. BUT ONCE WE TURN IT ON TO THE PUBLIC, WE WANT TO MAKE SURE THAT IT'S DIGESTIBLE AND IT MAKES SENSE TO THEM. NOT A WHOLE LOT OF TECHNICAL TERMS AND ACRONYMS THAT THEY WON'T BE ABLE TO UNDERSTAND. AND THEN WE'LL LAUNCH OUR COMMS PLAN, WHICH IS BASICALLY JUST COMMUNICATION AND SAY, CITY OF DUNCANVILLE HAS PARTNERED WITH CLEARPOINT STRATEGY TO, TO PROVIDE UPDATES AND INFORMATION ON OUR SERVICE DELIVERY TO YOU, OUR RESIDENTS, OUR COMMUNITY AT LARGE. THAT'S ALL I HAVE FOR Y'ALL. WHAT QUESTIONS CAN I ANSWER FOR YOU? YES, MA'AM. THANK YOU. THANK YOU FOR THE PRESENTATION. I AM EXCITED TO SEE THIS AND RECEIVE THIS BRIEFING. I KNOW WE TALKED DURING THE BUDGET WORKSHOP. AT THE TIME WHEN I'M ASKED, IT WASN'T NECESSARILY PROBABLY A PRIORITY FOR MANY PROJECTS, BUT THANKFUL TO SEE THAT IT HAS COME BACK AND WE ARE WORKING BECAUSE WE WERE FIRST INTRODUCED TO IT JUNE 25TH. AND ON THAT FISCAL YEAR 25, WE DID A $15,000 ALLOTMENT FROM FUND BALANCE. SO YES, MA'AM, THAT HAS BEEN SOME TIME AGO. I KNOW I'M LOOKING FORWARD TO THE QUARTERLY BRIEFINGS THAT WE RECEIVED, SO I WILL BE PAYING ATTENTION FOR THOSE DATES. AND THERE ARE SOME PROJECTS IN HERE THAT I DO JUST WANT TO KIND OF QUICKLY ASK ABOUT. YES, ABSOLUTELY. THE LEAD SERVICE LINE. SO ON THE ONE, WHERE'S THE DRILL DOWN? IT SAYS THAT IT'S ON TRACK. I KNOW WE COMPLETED THE LEAD SERVICE LINE INVESTIGATION AND IDENTIFIED ALL OF THE LINES. BUT THEN ALSO ON THE FUNDING, IT HAS CONFLICTING INFORMATION. IT SAYS NOT STARTED. SO IS IT A PHASE TWO, PHASE ONE THAT IS ON TARGET. THAT'S IT IS A PHASE. YES. YES, MA'AM. I'M SORRY. IT IS A PHASE TWO. SO I CHECKED WITH I TALKED WITH JOEL JUST TO GET TO CONFIRM THAT INFORMATION. SO THE INVENTORY HAS ALREADY BEEN IDENTIFIED AND THAT YOU CAN JUMP IN WHENEVER YOU WANT. THAT HAS ALREADY BEEN PAID FOR. 
          SO NOW THE SECOND PART OF IT IS TO ACTUALLY INVESTIGATE THOSE LINES. AND I'M GOING TO GIVE IT 
          [00:25:02]
TO MATT SO HE CAN. YEAH. SO EXACTLY. SO THERE WAS ABOUT 9000 SOURCES THAT WERE UNIDENTIFIABLE BECAUSE WE DIDN'T HAVE ACCURATE RECORDS OF WHAT THE MATERIAL WAS. SO THE SECOND PHASE IS ACTUALLY IDENTIFYING EXACTLY WHAT THE MATERIAL IS SO THAT WE CAN CLOSE IT OUT. OKAY, SO WE'RE ON SECOND PHASE. YES, MA'AM. YES, MA'AM. ALL RIGHT. AND THEN SHORT TERM RENTALS. I SEE THAT THAT'S ON HOLD. BUT DIDN'T WE GET IT SAYS NOW NO FUNDING. I THOUGHT WAS THAT A DC, DC SUPPORTED PROJECT OR ACTUALLY. SO WHERE ARE WE WITH THE SHORT TERM. OH NO. NO. YEAH, DEFINITELY. YEAH. SO WE'RE WE'RE GOING LIVE WITH MGO HERE PRETTY SOON THE PHASE TWO FOR THE PERMITTING AND CORRECT ME IF I'M WRONG, BUT THAT ALSO IS GOING TO HAVE THE SHORT TERM RENTAL TRACKING MODULE. SO WE CAN START TRACKING THOSE THOSE SHORT TERM RENTALS. BUT IF I MISSED ANYTHING PLEASE LET ME KNOW. YES. THAT'S CORRECT. SO WITH MGO, BECAUSE AT FIRST THEY WERE THINKING ABOUT A DIFFERENT SOFTWARE, BUT THEY DECIDED ON MGO. SO WE'RE FINISHING OUT THE MODULE FOR THAT. AND AS HE STATED, IT SHOULD BE GOING LIVE AT THE BEGINNING OF DECEMBER. OKAY. SO IT'S NOT TECHNICALLY YES, WE CAN ADJUST THAT INFORMATION. NO, THAT'S GOING LIVE AT THE BEGINNING OF DECEMBER, DECEMBER 1ST. OKAY. 
          OKAY. WELL, THIS IS GOOD INFORMATION. THANK YOU. AND YOU'RE RIGHT, WE'RE NOT GOING TO HIT 100% EVERY TIME. THIS IS ALSO NOT JUST SPEAKING TO WHERE WE ARE ON STATUS. IT ALSO PROVIDES AS FAR AS HOW ARE WE DOING RESOURCEFULLY? DO WE HAVE THE RESOURCES NEEDED TO COMPLETE IT? OR IF THERE ARE SOME OTHER INDICATORS THAT ARE PREVENTING US FROM MEETING THE MARK AND WE CAN ADDRESS IT, YOU CAN ADDRESS IT. AND THEN IF THERE'S A BUDGET ISSUE, THE COUNCIL CAN. SO THANK YOU FOR THAT, AND I LOOK FORWARD TO RECEIVING MORE UPDATES ON. 
          THANK YOU, THANK YOU. OKAY, NOW ON TO ITEM THREE. B DISCUSSION REGARDING FACT FINDING AND OPTIONS FOR FUTURE POLICE FACILITY. THIS IS SOMETHING THAT. I BROUGHT TO YOU ALL BECAUSE THERE WERE CONVERSATIONS AND COMMITMENTS THAT WE MADE. WE DENIED THE. 
          NOVEMBER BOND FOR POLICE STATION FACILITY. I'M SURE THAT A LOT OF YOU RECEIVED COMMENTS, AND I KNOW IN THE CASE OF A FEW OF US, BECAUSE OF A LETTER GENERATED BY THE POLICE ASSOCIATION, WE THOUGHT TO SIT DOWN. I THINK YOU HAD A VISIT WITH THEM. MIGHT HAVE HAD A VISIT WITH THEM AND MYSELF. AND AT LARGE. I'M SORRY. MAYOR PRO TEM PENNEBAKER MET WITH THEM, LEARNED A LOT IN THOSE MEETINGS, AND I APPRECIATED THE THE FACT THAT THEY WERE WILLING TO SIT DOWN AND TALK TO US ABOUT A LITTLE BIT ABOUT WHERE WE'RE COMING FROM, BUT IT WAS MORE ABOUT WHERE THEY MAY BE COMING FROM. FAST FORWARD, I'M REMINDED THAT THE DECISION MAKING BEHIND WHERE WE GO RELATIVE TO DIRECT POLICE CONTACT WILL GO THROUGH THE CHIEFS. AND SO WE'VE HAD THAT DISCUSSION, AND I PLAN ON MEETING WITH THEM, WITH ANYBODY ELSE THAT WOULD LIKE TO MEET WITH THEM TO TALK ABOUT THIS RIGHT HERE. AND THIS IS FOR ALL OF YOU, BY THE WAY. THIS IS FOR ALL OF YOU. BECAUSE OF THE COMMITMENT WE MADE, A COMMITMENT WE MADE TO CONTINUE OUR EFFORTS TO EXPLORE OPPORTUNITIES THAT WILL GET US THERE MAY NOT GET US THE BIGGEST AND BEST, BUT WE'RE LOOKING FOR WAYS AND OPTIONS OUTSIDE THE BOX. IN SOME CASES, WE WELCOME PAGE. SORRY. WE'RE TURNING. I'M TURNING IT RIGHT NOW. AND WE CAN. WE CAN TITLE THIS HOWEVER YOU ALL FEEL. BUT THIS IS A POLICE FACILITY ASSESSMENT COMMITTEE THAT I'M LOOKING TO BUILD. AND IT WILL BE MADE UP OF. SOME ELECTED OFFICIALS. PD, PD, WHOEVER THEY SELECT TO BE INVOLVED. SOME STAFF, CITIZENS, PARTICULARLY CITIZENS THAT HAVE SHOWN INITIATIVE TO BE INVOLVED, THAT HAVE, IN SOME CASES, FINANCIAL BACKGROUNDS THAT MAY EXCEED IN IN THEIR EXPERIENCES, WHAT WE HAVE IN OUR FINANCE DEPARTMENT RIGHT NOW RELATIVE TO THIS KIND OF ONCE IN A LIFETIME FUNDING PROJECTS THAT ARE DIFFERENT THAN MOST OTHER THINGS THEY DEAL WITH FROM DAY TO DAY. SO THAT'S NOT TO DIMINISH THEIR VALUE. THEY'LL STILL BE DISCUSSIONS, INCLUDING THEM. BUT WHAT I'M THINKING THAT THE COMMITTEE SHOULD BE SOMETHING SIMILAR. THIS ISN'T A BOND COMMITTEE. I'M NOT WILLING TO CALL IT THAT YET, BUT IT SHOULD BE SIMILAR TO OUR BOND COMMITTEE, WHERE WE HAD A GREAT BUNCH OF RESOURCE PEOPLE THAT HAD BACKGROUNDS AND EXPERIENCES THAT REALLY DID A GOOD JOB, A THOROUGH JOB, AND PEOPLE THAT AREN'T AFRAID TO TELL US NO OR YOU NEED TO GO IN A DIFFERENT DIRECTION. WE NEED THAT. I DON'T KNOW THAT ANY OF US IN PARTICULAR, HAVE EXPERIENCE IN 
          [00:30:03]
THIS TYPE OF DEVELOPMENT AND ALL THE COMPLICATIONS THAT GO WITH IT. SO THAT'S WHY I THINK A GROUP THAT INCLUDES PEOPLE LIKE THIS WILL BE HELPFUL TO COMPLEMENT THE REST OF THE PEOPLE THAT ARE INVOLVED. IT'S ALL ABOUT STRATEGIC PLANNING AND DATA DRIVEN DECISIONS THAT ARE GOING TO BE MADE. WE NEED TO KNOW THE PARTICULARS AND THE DETAILS. WE WENT THROUGH THIS ROUND, AND AGAIN, NOT TO DIMINISH THE EFFORT THAT WAS PUT IN IN THE STAFF DRIVEN EFFORTS TO DO THIS. WE'RE THE ONES THAT SAID NO, AND WE ALL HAD DIFFERENT REASONS. SOME OF THEM WERE THE SAME REASONS. BUT ONE THING WE ALL AGREED TO, I BELIEVE ACROSS THE TABLE, IS THAT THEY DESERVE SOMETHING BETTER THAN WHAT THEY'RE IN RIGHT NOW BY A LONG SHOT. AND SO ON THAT BASIS, I MADE A COMMITMENT PUBLICLY THAT I DO EVERYTHING I CAN TO KEEP THIS MOVING AND KEEP EXPLORING. I KNOW THAT INTERIM CITY MANAGER RICHARD ABERNATHY IS DISCUSSING. 
          ONE OF THE THINGS THAT HE AND I DISCUSSED, AND THAT WAS WHAT IS OUT OF THE BOX. FUNDING RESOURCES ARE OUT THERE. WHAT ARE THOSE THAT WE HAVEN'T THOUGHT OF? SO HE'S HE'S TALKING TO A GROUP OF PEOPLE THAT HAVE A STRONG BACKGROUND IN THIS AREA SO THAT WE CAN TRY TO PINPOINT IF THERE'S SOME COST SAVINGS THAT WE CAN DO THAT WON'T HAVE TO NECESSARILY TAKE ON THE KIND OF DEBT WE NORMALLY TAKE ON, BUT I'LL LET HIM SPEAK TO THAT AT THE END OF THIS AS TO WHERE HE MIGHT BE GOING WITH THAT. SOME OF THIS MIGHT BE PREMATURE IF I GET INTO TOO MUCH DETAIL, SO I'M KEEPING IT A LITTLE BROADER PERSPECTIVE. WE WANT TO IDENTIFY AND ADDRESS A COMPREHENSIVE LIST OF ISSUES, INCLUDING, BUT NOT LIMITED TO DESIGN OPTIONS REQUIRED SQUARE FOOTAGE, PHASING OPTIONS, FUNDING RESOURCES. WE HAD THE IDEAL SQUARE FOOTAGE GIVEN TO US BY A SOURCE THAT'S VERY DEPENDABLE AND EVALUATING THE NEEDS FOR POLICE DEPARTMENTS, KNOWING WHAT THEY KNOW NOW, WHETHER OR NOT THAT FITS IN OUR BUDGET OR FITS IN OUR, OUR, OUR DESIRES TO MINIMIZE DEBT OR TO KEEP THE TAX IMPLICATIONS DOWN, WHATEVER THAT MAY MEAN. WE MAY HAVE TO SCALE BACK AND MAYBE LOOK AT A AT A PHASED IN PROJECT. OKAY. I WILL TELL YOU THAT. ONE OF THE THINGS THAT CAME UP SPEAKING WITH THE THE POLICE ASSOCIATION GROUP WAS THAT THEY FELT LIKE THEY COULD BE COMFORTABLE WITH A, A LESSENED VERSION OF A MEETING ROOM. AND SO I DON'T BELIEVE WHAT I HEARD WAS SOME PEOPLE WENT TO SOME OF THE POLICE SITES AND VISITED. BUT NOBODY THAT I KNOW OF ON THE COUNCIL WENT TO ROANOKE. IS THAT CORRECT? I THINK ROANOKE WAS ONE WHERE. YEAH, I DON'T THINK WE HAD ANY COUNCIL MEMBERS. I THINK WEATHERFORD WAS THE MAIN ONE AND I BELIEVE MIDLOTHIAN WAS THE OTHER. WELL, IT WAS MENTIONED THAT THAT ROANOKE IN FACT, HAS WHAT THEY SEEM TO THINK WAS A DESIRABLE SPACE FOR THE TYPES OF MEETINGS AND BRIEFINGS THEY HAVE BEFORE THEY GO OUT ON CALLS, WHEN THEY BRING IN OUTSIDE AGENCIES. SO WE EVERYONE'S WELL AWARE THAT CEDAR HILLS BUILDING A PUBLIC SAFETY FACILITY THAT MAY BE MORE GEARED TOWARDS TRAINING. 
          WHAT THEY'RE TALKING ABOUT IS BEING ABLE TO MEET HERE CLOSE TO HOME AND MAYBE LEAVE FROM HERE ON, WHATEVER THEIR MISSION MIGHT BE. SO THAT'S SOMETHING THAT I WOULD ENCOURAGE US TO TALK MORE ABOUT SOONER THAN LATER, ABOUT THE WILLINGNESS TO GO UP TO A ROANOKE IF IT CAN BE ARRANGED AND ACTUALLY VISIT THAT LOCATION SPECIFICALLY TO LOOK AT THIS ROOM, BUT TO LOOK AT THE SIZE TO, I'VE NOT ABANDONED AND I'LL SAY THIS, I DON'T MIND SAYING IT. I'M NOT ABANDONED EXPLORING THROUGH THROUGH THE RIGHT PEOPLE. A PHASED IN RECONSTRUCTION OF THE CURRENT STATION. NOW, I'M NOT SAYING THAT TO INFLUENCE ANY OF YOU OR TO INDICATE TO THE POLICE DEPARTMENT WE'RE NOT GOING TO LOOK AT BY THE COUNCIL'S DECISION, A A REDUCED VERSION OF A STANDALONE STRUCTURE. SO JUST FOR THE RECORD, I'M NOT I'M NOT TRYING TO GUIDE US IN ONE DIRECTION, BUT I WANT TO EXPLORE IT BECAUSE ANY PLACE WE CAN FIND REDUCED COST MEANS REDUCE DEBT AND POSSIBLY REDUCE TAX IMPLICATIONS TO THE PUBLIC. IF I RECALL, MANY OF YOU WERE CONCERNED ABOUT THOSE TWO ISSUES. THE THE TAX DEBT AND THE THE. TAX IMPLICATIONS, DEBT ISSUES, BUDGET CONCERNS AND ANCILLARY COSTS. SO THIS IS WORKING TOWARDS GETTING US TO A DIFFERENT PLACE, APPROACHING IT FROM A DIFFERENT ANGLE. AND I 
          [00:35:04]
NEED ALL THE COUNCIL'S INPUT AND THIS TO HELP US FACILITATE A MAXIMUM EFFORT TO SEE IF WE CAN DO THIS. AND I THINK WE CAN. IT'S JUST GETTING ALL THESE PIECES IN PLACE. SO, YOU KNOW, I NEED TO I WOULD LIKE TO BE INVOLVED IN THE COMMITTEE AS ONE OF THE THREE ELECTED OFFICIALS, AND MISS GOODIN WOULD LIKE TO DO IT, BECAUSE YOUR HAND. OKAY. SO WE'LL TALK ABOUT THAT AFTERWARDS BECAUSE I DON'T WANT TO WE CAN'T WE CAN'T EXCEED THREE. BUT BUT YOU RAISE YOUR HAND. SO LET'S TALK ABOUT THAT LATER AND SEE HOW WE CAN WORK THIS OUT. SO I NEED THE COUNCIL'S APPROVAL ON THAT. BY THE WAY, ON NOT THE INDIVIDUALS THAT HAVE INDICATED THEY'D LIKE TO BE INVOLVED, BUT THE COUNCIL APPROVAL OR CONSENSUS ON GOING IN THAT DIRECTION. THAT WOULD ALLOW THREE MEMBERS TO BE DIRECTLY INVOLVED IN THE CONVERSATIONS WITH THE OTHER PEOPLE. I MENTIONED EARLIER THAT BEING MEMBERS OF THE POLICE DEPARTMENT AND THE CHIEF LEVEL, THE STAFF CITIZENS THAT WE CHOOSE, THAT WE CHOOSE TO BE PART OF THE A GROUP TO ASSESS AND TO USE THEIR EXPERIENCE TO HELP US ON THE FINANCIAL SIDE AND. I MENTIONED THE THE ENGAGEMENT THAT YOU'VE HAD WITH SOME FOLKS ABOUT FUNDING, WHICH IS MY AREA. BUT WHAT, WHAT YOU'RE THINKING RIGHT NOW ABOUT WHERE THAT MIGHT BE? WELL, I DON'T HAVE TOO MUCH TO REPORT BECAUSE WE'VE JUST DONE SOME PRELIMINARY MARK AND I'VE DONE SOME PRELIMINARY DIFFERENT COMPANIES. AND OF COURSE, WE'VE BEEN TALKING WITH POLICE ABOUT DIFFERENT OPTIONS. YOU KNOW, OBVIOUSLY THE THE P3S, YOU KNOW, IS THE ONE THING THAT WAS ASKED DURING THE PROCESS. AND WE'VE TALKED TO A COUPLE COMPANIES ABOUT P THREE. UNFORTUNATELY, THE TWO WE SPOKE WITH SAID P THREE DOESN'T REALLY PENCIL OUT FOR THEM FROM AN INVESTMENT STANDPOINT. I'M SURE BECAUSE THERE'S OTHER A LOT OF THESE P3S HAVE PRIVATE DEVELOPMENT ASSOCIATED WITH IT, BUT THERE MAY BE SOME OPTIONS TALKING TO THOSE COMPANIES TO KIND OF LOOK AT OUR NEEDS ASSESSMENT AND GIVE US MAYBE SOME IDEAS OF WHERE YOU COULD, YOU COULD STILL ACCOMPLISH WHAT YOU'RE LOOKING FOR AT A REDUCED COST. SO THAT'S, THAT'S REALLY WHERE WE'RE AT RIGHT NOW. WE HAVEN'T DONE MUCH MORE THAN WE'RE STILL WORKING THROUGH IT. OBVIOUSLY, WE'VE HAD SOME CONVERSATIONS WITH POLICE ABOUT SOME DIFFERENT OPTIONS. MAYBE YOU, MAYBE YOU HAVE, MAYBE YOU HAVE LIKE MULTIPLE LOCATIONS FOR, YOU KNOW, USE EXISTING FACILITIES AND MAYBE ACQUIRE SOME OTHERS. BUT WE'RE STILL WORKING THROUGH IT. WE CAN DEFINITELY REPORT BACK HERE SOON. BUT THE ONE THING REALLY WAS THAT THAT P THREE QUESTION HAD COME UP AND, AND SO FAR, THE COMPANIES WE'VE TALKED TO SAID AT THIS STAGE THE P THREE DOESN'T REALLY PENCIL OUT. BUT YOU NEVER KNOW. THERE MAY BE ANOTHER ONE DOWN THE ROAD, BUT THAT'S REALLY ALL WE KIND OF, YOU KNOW, SEEN. BUT AGAIN BUT IT'S AN IMPORTANT PIECE BECAUSE AGAIN, NONE OF US SITTING AT THIS TABLE HAVE ACCESS TO THAT TYPE OF INFORMATION FROM OUR PAST EXPERIENCES, OUR CURRENT EXPERIENCES AND TALKING TO A GROUP LIKE YOU'RE TALKING TO MIGHT POP AN IDEA THAT TAKES US ONE STEP CLOSER. AND I THINK IF WE DON'T LOOK AT EVERY OPPORTUNITY AND, AND LISTEN TO WHAT'S OUT THERE, WE'RE DOING A DISSERVICE TOWARDS THAT EFFORT WE COMMITTED TO. AND THAT WAS TO MAKE A REAL, REAL LIFE EFFORT TO, TO MAKE SURE WE LEAVE NO STONE UNTURNED IN GETTING TO THE POINT WHERE WE THINK THAT WE CAN FIND A SOLUTION TO HELP BUILD TOWARDS A NEW POLICE FACILITY. SO WITH THAT, I WOULD ASK THE COUNCIL, JUST FOR A CONSENSUS THAT IN MIND IS JUST A FRAMEWORK. WE CAN WE CAN MASSAGE THIS ANY WAY WE WANT. I JUST HAVE TO INTRODUCE THIS BECAUSE TIME HAS ALREADY GONE BY AND WE'VE NOT MADE AN AGREEMENT TO HOW WE'RE GOING TO DO THIS MOVING FORWARD. SO I WANT TO KNOW FROM COUNCIL HOW MANY ARE ARE INCLINED TO WANT TO GO FORWARD WITH THIS. SOME FORM OF WHAT I'M TALKING ABOUT. IT MAY LOOK TOTALLY DIFFERENT WHEN Y'ALL ARE DONE WITH IT, BUT HOW MANY ARE IN FAVOR OF GOING FORWARD TO TRY TO GET THERE? WE NEED TO GO FORWARD. OKAY, SO IT LOOKS LIKE IT'S UNANIMOUS, SO I APPRECIATE THAT. WE'LL FOLLOW UP REAL QUICK. AGAIN, I HAVE A PLAN ON MEETING WITH WITH THE CHIEFS AND TALKING TO THEM ABOUT THEIR INVOLVEMENT IN THIS AND THEIR ASSISTANCE. AND I THINK I THINK IT'S OWED. AND I THINK I THANK YOU ALL FOR AGREEING TO TO COME UP WITH A STRATEGY. CAN YOU TALK? THE MANAGER, HE NEEDS TO TALK TO HIS POLICE CHIEF. WELL, WE'VE WE'VE TALKED. I LEFT HIM OUT. WE TALKED ABOUT MEETING WITH THE CHIEFS JOINTLY. SO YEAH, WHAT I WOULD DO IS HAVE THE MANAGER APPOINT TWO STAFF MEMBERS. OBVIOUSLY POLICE DEPARTMENT WOULD BE ONE SILLY NOT TO INCLUDE THEM, BUT WHO ELSE FROM THE STAFF. WHAT IS YOUR THOUGHT? WHAT WHAT DO YOU 
          [00:40:05]
WHAT WOULD YOU WANT FROM STAFF? SO IF WE'RE GOING TO APPOINT TWO STAFF MEMBERS OR JUST ONE, THE MANAGER AND THE PD OR ONE OF THE ASSISTANT MANAGERS IN THE PD, I'D LIKE TO HAVE THAT DISCUSSION WITH THE INTERIM CITY MANAGER ABOUT WHAT THAT LOOKS LIKE. I DON'T WANT TO LEAVE ANYBODY OUT THAT SHOULD BE IN. AND THEN CITIZENS, HOW MANY OF THOSE DO YOU WANT A FORMAL RESOLUTION TO DO THIS? I THINK THAT BACK TO YOUR NEXT MEETING AND THEN I THINK SO SINCE WE HAVE A MAJORITY CONSENSUS HERE, AND I WOULD RECOMMEND YOU HAVE TIME TO FACT FINDING, GIVE YOURSELF A DEADLINE TO GO TO WHERE YOU NEED TO GO. THEN TWO, HOW MUCH YOU THINK IT'S GOING TO COST IS YOU'RE LOOKING AT. MID TO LATE JANUARY, MAY DECISION AS FAR AS GOING FORWARD WITH THE THE. DEBT FOR AN ELECTION, OR ARE YOU LOOKING AT NOVEMBER? AND THEN WHAT IF YOU DON'T GIVE YOURSELF TIMELINE MAYOR, YOU'LL BE HAVING THIS DISCUSSION A YEAR FROM NOW. NO, I UNDERSTAND THAT WAS A FOLLOW UP QUESTION WAS, BUT WE DON'T HAVE TO ADDRESS THIS RIGHT NOW WOULD BE FOR EVERYBODY TO THINK ABOUT HOW OFTEN A GROUP LIKE THIS WOULD HAVE TO MEET TO EXPEDITE OUR FINAL RESULTS. AND I, TO YOUR POINT, IT'S GOING TO BE A WHILE. THE PEOPLE THAT WOULD BE IN THIS GROUP ALL HAVE SCHEDULES AND JOBS AND RESPONSIBILITIES. SO WE CAN'T MEET WEEKLY ON THIS, BUT WE CAN CERTAINLY DO SOMETHING THAT THAT KEEPS THE BALL MOVING FORWARD. SO IF I GIVE YOU A RESOLUTION THAT HAD THREE COUNCIL MEMBERS, TWO STAFF MEMBERS AND FOUR CITIZENS, HOW DO YOU ALL FEEL? FILL IN THE BLANKS. WHAT'S THE BASIS FOR SELECTING THE CITIZENS? WELL, WE WOULD TALK ABOUT PEOPLE THAT HAVE HELPED US, PEOPLE FROM ECONOMIC DEVELOPMENT THAT HAVE CERTAIN SKILL SETS THAT MIGHT BE VALUABLE. WE COULD LOOK AT PEOPLE FROM OUR OUR BOND COMMITTEE. THERE WERE SEVERAL PEOPLE IN THAT BOND COMMITTEE THAT ARE HIGHLY THOUGHT OF FOR THEIR OPINIONS. AND THERE'S OTHER LOCAL CITIZENS THAT HAVE BEEN INVOLVED IN UNRELATED PROJECTS THAT ALSO HAVE THOSE, WHAT I WOULD CALL HIGH LEVEL ASSESSMENT SKILLS. AND THOSE ARE THE PEOPLE THAT ARE GOING TO TELL US IF WE'RE OFF BASE ABOUT SOMETHING, IF WE GET A LITTLE BIT OVERZEALOUS ON SOMETHING, THOSE ARE THE ONES THAT ARE GOING TO PUT US BACK IN HONEST PLACE AND WE NEED THAT. WE NEED THAT BALANCE. AND IT'S NOT TO SAY I'M LOOKING FOR SOMEBODY TO SHUT US DOWN EVERY TIME WE TURN A CORNER, BUT WE NEED PEOPLE TO SAY, WELL, HERE'S A REASON YOU MIGHT NOT WANT TO GO THAT WAY. HERE'S A REASON FROM A BUDGET STANDPOINT OR A TAX STANDPOINT. AND YEAH, ONE OF THE THINGS, THE REASON YOU MAY WANT CITIZENS IS THERE, THE TAXPAYERS. WELL, THAT TOO, AT THE END OF THE DAY, WHATEVER DECISION YOU MAKE WITH INPUT FROM THE STAFF AND THE PD, YEAH, SOMEONE'S GOT TO SELL IT. AND WE WANT TO SPEND CITY RESOURCES SELLING IT. THE CITIZENS HAVE TO SELL IT TO THEIR FELLOW CITIZENS. SO IF WE HAVE SOME BUY IN FROM THE CITIZENS GROUP, THEN THEY CAN THEN ONCE A DECISION IS MADE, WE'RE GOING TO HAVE X BUILDING AND WE NEED Y AMOUNT OF MONEY. AND THAT'S THE BONDS. THEY'RE GOING TO GO OUT AND SELL IT, OR THEY'RE GOING TO HEAD UP A BOND OR A PACK TO GO OUT AND SELL IT TO THE COMMUNITY. THAT THAT'S WHY IF YOU HAVE SOME CITIZENS INVOLVED EARLY AND THEY'RE PART OF THAT DECISION, THEY WILL BE THE PEOPLE THAT WILL BE THE DISCUSSION IN THE COMMUNITY ABOUT THE NEEDS, ABOUT THE AMOUNT OF MONEY WE'RE ASKING FOR, AND WE'LL SELL IT TO THE REST OF CITIZENS FOR EDUCATING, EDUCATING, AND JUST IN CLOSING, BECAUSE TO YOUR POINT, MR. NO, NOBODY HAS BEEN NAMED OR DECIDED CONCLUSIVELY TO BE INVOLVED IN THIS CITIZENS GROUP. SO ANY NAMES THAT YOU HAVE THAT YOU WANT TO GIVE AT A MEETING, WE'LL HAVE TO DISCUSS THIS IN MORE DETAIL, GET MORE FEEDBACK, SHARE MORE IDEAS. WE DON'T HAVE TIME TO DO THAT TODAY, BUT THIS IS OPEN. THIS IS A COMPLETELY OPEN STUFF BY THE NEXT MEETING. YEAH, I THINK, I THINK I THINK IT'S A GREAT IDEA BECAUSE TO EXPEDITE THIS, TO NOT LOSE TIME IS GOING TO BE IMPORTANT. SO YEAH, IF WE COULD GET THAT BY 
          [00:45:03]
THE NEXT MEETING, THAT WOULD BE GREAT. AND THEN I THINK THAT WE JUST NEED TO REALLY PUT OUR FOOT ON THE GAS ON THIS AND, AND, AND THE TIME THAT WE HAVE THAT WE CAN MEET, WE HAVE TO DETERMINE, IS THAT GOING TO BE QUARTERLY? WE EXPECT IT'S GOING TO BE WEEKLY BECAUSE PEOPLE HAVE JOBS AND RESPONSIBILITIES. AND I ALSO WANT TO STATE THAT I DON'T WANT TO DISCOUNT THE WORK THAT'S ALREADY BEEN DONE TO GET US TO THIS POINT, BECAUSE I THINK AND I'M GOING TO NAME NAMES HERE, I THINK THAT ANGEL HOLDS A LOT OF INFORMATION ABOUT HOW WE GOT TO WHERE WE GOT, AND THAT HAS TO BE A PART OF THE CONVERSATION WITH THE PEOPLE THAT ARE GOING TO BE AT THAT LEVEL OF THE CONVERSATION WILL BE, YOU KNOW, IN, IN THE GROUP LISTENING. BUT THOSE PEOPLE THAT HAVE THAT BACKGROUND AND THAT ABILITY TO TAKE THAT INFORMATION WE ALREADY HAVE, BECAUSE IT'S KIND OF A SITUATION WHERE WE DON'T HAVE TO REINVENT THE WHEEL, BUT THEY HAVE TO ASSESS THAT INFORMATION AS IT APPLIES TO THE REASONS THAT WE DENIED THE REQUEST. AND WE WANT TO GIVE THAT TO PEOPLE THAT AREN'T NECESSARILY US, BUT PEOPLE THAT CAN PUT A REAL, REAL THOUGHT PROCESS TO THAT AND COME BACK WITH SOME GOOD RESULTS FOR US TO THINK ABOUT. EVERYBODY'S OKAY WITH THAT. THEN A WEEK, WE'LL HAVE SOME COMMENTS BACK ABOUT PEOPLE YOU WANT TO SERVE, ESPECIALLY ON THAT CITIZEN COMMITTEE, AND THEN WE'LL BE ABLE TO TALK A LITTLE MORE IN DEPTH IF YOU'LL GET THOSE TO THE MANAGER'S OFFICE, I'LL INCORPORATE AS MUCH COMMENTS FROM ALL OF YOU, REALIZING THAT IF I PUT IT IN THERE, THEN WE CAN TALK ABOUT IT. YOU DON'T LIKE IT? STRIKE IT OUT. SOMETHING ELSE WE HAD IT IN AND WE'LL DO IT FOR THE FIRST MEETING IN NOVEMBER SO WE CAN. OKAY, WHAT'S THE DATE THAT WE WANT THIS BACK TO THE CITY MANAGER. DO YOU WANT. I'LL GO AHEAD AND OUTLINE IT AND GET IT TO HIM BY TUESDAY. WE GOT IT. YEAH. BECAUSE I WANT TO POST THE AGENDA BY NEXT TUESDAY. SO AND IT'S IT'S A PRETTY LIGHT AGENDA FOR THE MOST PART. SO WE COULD PROBABLY PUT SOMETHING NEXT WEEK. YEAH. OKAY. I MEAN, WE WE CAN GET IT DONE. I MIGHT MIGHT GET IT TO US ON TUESDAY. 
          WE'LL TRY TO GET IT ON TUESDAY, BUT I MIGHT SEND THE RESOLUTION OUT UNDER SEPARATE COVER. MAYBE WE CAN POST THE AGENDA ITEM ON THE AGENDA AND THEN GET IT TO YOU. MAKES THE DEADLINE. OKAY. 
          THANK YOU. ALL RIGHT. THANK YOU ALL. THAT'S THAT'S ALL I'VE GOT ON THAT. THAT ISSUE. OKAY. SO 
          [EXECUTIVE SESSION (Part 1 of 2)]
AT THIS POINT WE HAVE FOR EXECUTIVE SESSIONS. YOU STILL WANT TO SHOOT FOR 7:00. I DON'T KNOW IF WE'LL MAKE IT. WE MIGHT PUSH ONE OF THESE OUT TO THE OUTSIDE, BUT WE HAVE PULLED ITEM D, SO WE'LL START BY GOING BY RECESSING THIS WORK SESSION AT 5:47 P.M. AND THEN AS SOON AS WE GOT EVERYTHING SET UP, WE'LL OPEN UP THE EXECUTIVE
* This transcript was compiled from uncorrected Closed Captioning.