BASEBALL. YOU KNOW WHAT CAMEO IS? GIVE ME A PERSONAL MESSAGE. THAT WAS MY CHRISTMAS. YOU'RE
[00:00:07]
GOOD TO GO. I UNDERSTAND MR. CRUZ IS NOT GOING TO BE WITH US TONIGHT. SO WITH THAT, WE'VE[WORK SESSION / BRIEFING]
GOT A. QUORUM. SO WE'RE GOING TO GET STARTED WITH OUR WORK SESSION FOR TUESDAY, OCTOBER 21ST, 2025 AT 5:00 PM. CAN WE GET RIGHT INTO OUR FIRST ITEM? KEEP IN MIND WE HAVE A LOT OF WE HAVE A LOT. BUT I THINK THAT WE CAN DO IT WITH COOPERATION AND GET THE PRESENTATION THEN AND BE ON TIME. GETTING OUT THERE TO OUR WE DO HAVE A STIPULATION HERE, SAID THE REGULAR SESSION CAN'T START IMMEDIATELY FOLLOWING THE 5 P.M. WORKSHOP, SO WE'VE GOT MORE WIGGLE ROOM THAN WE THOUGHT WE HAD. BUT LET'S SEE IF WE DON'T TAKE UP THE FULL HOUR. SO WITH THAT, I'LL STOP TALKING AND WE'LL MOVE INTO OUR WORK SESSION. ITEM NUMBER ONE DISCUSS AGENDA ITEMS. THE CITY MANAGER. YES. GOOD EVENING, MAYOR AND COUNCIL. WE'LL WALK THROUGH THE CONSENT AGENDA. SO ITEM SEVEN A IS JUST CONSIDERING APPROVAL OF MINUTES FOR THE SEPTEMBER 2ND AND SEPTEMBER 16TH CITY COUNCIL MEETINGS, AS WELL AS THE SPECIAL CALL MEETINGS ON SEPTEMBER 9TH, SEPTEMBER 23RD AND SEPTEMBER 30TH. SPECIAL MEETINGS. WE DID HAVE A COUPLE OF MISSPELLINGS ON THE SPEAKERS FOR SEPTEMBER 2ND, AND WE DID MAKE THOSE CORRECTIONS. WE DID DOUBLE CHECK THE SPEAKER CARDS, BUT CHIQUITA TAYLOR IS AVAILABLE FOR ANY OTHER QUESTIONS REGARDING THOSE MINUTES OR ANY ANY QUESTIONS.SO, MAYOR, I DID HAVE A COUPLE THINGS BECAUSE ON ONE OF THE SPECIAL MEETING REGARDING THE COMP PLAN, I DID SOME EARLIER STATEMENTS AND AGAIN IT WAS LAST MINUTE. I DIDN'T COMMENT EARLIER ABOUT THREE SECONDS, AND THE TIFF NEEDS TO BE A PART OF THE AS A KEY PLAYER. SO SO.
I GUESS I JUST WANT TO MAKE SURE THAT NO. DO YOU WANT THAT ADDED TO THE MINUTES? YES. OKAY.
THANK YOU. ANY OTHER QUESTIONS ON SEVEN A OKAY. WE'LL MOVE ON TO SEVEN B WHICH IS CONSIDER APPOINTMENTS TO FILL VACANCIES ON BOARDS AND COMMISSIONS. THESE ARE ALL THE COUNCIL MET THROUGH MOST OF SEPTEMBER INTERVIEWING FOR VACANT BOARD POSITIONS. AND CHIQUITA IS HERE TO ANSWER ANY QUESTIONS. BUT I BELIEVE IT'S JUST FILLING THOSE POSITIONS THAT WERE INTERVIEWED FOR ANY. OKAY, BUT TO BE CLEAR, THE THE LIST THAT WE WERE GIVEN INCLUDED THE BOARD OF ADJUSTMENT. IS THAT TO BE INCLUDED IN TONIGHT'S VOTE, SINCE IT IS CATEGORIZED WITH THE. DC, EDC AND THE AND THE PLANNING AND ZONING, IT IS ONLY THE ONES THAT WERE NOMINATED FOR BOARD OF ADJUSTMENT, BUT NOT ANY CHANGES THAT WERE. OKAY. SO WE'RE. THE COUNCIL. GOT ANY QUESTIONS ABOUT OUR INTERVIEWS AND APPOINTMENTS? OKAY. ITEM SEVEN C IS CONSIDERED THE REGULAR CITY COUNCIL MEETING DATES FOR 2026. IT'S IN YOUR PACKET AND WE'RE AVAILABLE FOR ANY QUESTIONS ON ANY OF THOSE DATES. BUT FOR MY UNDERSTANDING IT FOLLOWS KIND OF OUR GENERAL SCHEDULE. THAT'S BEEN EVERY YEAR WITH THE ONE MEETING IN DECEMBER AND THE ONE MEETING IN OCTOBER, BUT ANY YOU MAY HAVE A QUICK COMMENT BECAUSE. YOU KNOW, THIS, THIS IS EVIDENCE. BUT BUT LIKE WHEN WE CANCELED OCTOBER 1ST, IT GETS OUT THERE. WE HAD 1ST SEPTEMBER 30TH, BUT MAYBE WE SHOULD HAVE DONE A LITTLE BIT MORE. SO I'M I'M STILL MORE OF THE OPINION THAT I WOULD LIKE TO HAVE SCHEDULED, SCHEDULED. AND I MEAN, I APPRECIATE THE WORK THAT YOU LOOK FORWARD. I MEAN THAT, BUT WHEN WE MISS ONE, WE NEED SOMEHOW BE ABLE TO MAKE IT UP AND GET SOMETHING LIKE THIS. SO OKAY, I THINK THAT'S WHAT WE'RE DOING TONIGHT. SO LET'S SEE IF THAT WORKS. IF IT DOESN'T WE'LL GO TO PLAN B PLAN. I DO UNDERSTAND WHAT YOU'RE TALKING ABOUT. AND I FELT THE SAME WAY. I MEAN AFTER A CERTAIN AMOUNT OF TIME GOES BY, YOU REALIZE YOU PROBABLY SHOULD HAVE BEEN FOR THIS ONE. IT'S BEEN FIVE WEEKS OR SO. IT LOOKS LIKE IT WAS NICE, THOUGH. IT IT WAS NICE. IT SURE WAS OKAY. ALL RIGHT. THANK YOU. ANY OTHER QUESTIONS ON SEVEN C OKAY. WE'LL MOVE ON TO SEVEN D WHICH IS CONSIDER RESOLUTION NINE DENYING THE ENCORE ELECTRIC REQUEST REQUESTED RATE CHANGE RICHARD JACKSON'S HERE IF YOU HAVE ANY QUESTIONS. BUT THIS IS PRETTY MUCH A REQUEST AND PRETTY MUCH STANDARD PROCEDURE.
SO IF THERE'S ANY QUESTIONS RICHARD'S AVAILABLE TO ANSWER. NO QUESTION. OKAY. ITEM 70 IS
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THE CONSIDER THE AMENDING ALL OF OUR BUILDING CODES TO THE 2021 EDITION. IT'S CURRENTLY AT THE 2015. IF YOU RECALL WE DID BRIEF YOU ALL ON AUGUST FOR THIS. THERE WAS A LITTLE BIT OF DELAY. WE, YOU KNOW, WORKING TO MAKE SURE WE HAD ALL THE CODE. WE HAD SOME STAFF CHANGES, BUT IT IS IN FRONT OF YOU TONIGHT. SO WE HAVE SEVERAL MEMBERS IN THE AUDIENCE CAN ANSWER QUESTIONS. AND MARK RAUSCHER, WE'VE GOT JAMES MCKEE, WE GOT OUR OUR FIRE MARSHAL AS WELL AS MATT BRYANT, SHAH MUHAMMAD. BUT ANY QUESTIONS YOU HAVE, WE ARE ABLE TO ANSWER THOSE. OKAY. I JUST WANT TO REMIND THE REST OF THE COUNCIL THE DISCUSSION WE HAD A FEW MOMENTS AGO, NOTICEABLY MISSING ON THE ON THE BUILDING CODES WAS THE ENERGY CODE. THE 2021 INTERNATIONAL ENERGY CODE. SO THAT WILL BE ADDED AT A LATER TIME. WE'LL DO IT AT YOUR NEXT MEETING. OKAY. AND THEN ALSO BECAUSE CODE ENFORCEMENT IS SEPARATE FROM BUILDING INSPECTIONS, NOW WE NEED TO INCLUDE AN UPDATE ON THE PROPERTY MAINTENANCE CODE. SO THAT WILL SHOULD COME WITH THE ENERGY CODE PACKAGE. I'M IN CHARGE TELLING STAFF WHERE THEY NEED TO BE WHEN OH NO, I'M GOOD. I UNDERSTAND, I'M GOOD, I UNDERSTAND, I KNOW YOU UNDERSTAND. MAYBE I'LL UNDERSTAND. CAPICHE? IS THAT CLEAR? THAT'S APPROPRIATE. OKAY, OKAY. ANOTHER QUESTION. WE'LL GO INTO SEVEN WHICH IS CONSIDER RESOLUTION AWARDING A BID AND AUTHORIZING A COOPERATIVE AGREEMENT WITH BUREAU OF BUREAU VERITAS NORTH AMERICA FOR ADDITIONAL THREE YEAR WITH ONE YEAR TERMS IN THE AMOUNT NOT TO SEE 55,000. THIS IS A CONTRACT WE USE IN BUILDING INSPECTIONS. IT'S BASICALLY A THIRD PARTY SERVICE TO HELP US DO DO BUILDING INSPECTIONS WHEN WE'RE SHORT STAFFED OR NEED ADDITIONAL ASSISTANCE. MATT BRYANT IS AVAILABLE IF WE HAVE ANY ANY QUESTIONS ON THIS ONE. BUT IT'S JUST WE'RE JUST RENEWING HIS CONTRACT AND IT'S IT'S SOMETHING WE'VE HAVE HAD TO UTILIZE AND DO UTILIZE.THAT'S A GOOD QUESTION. AND THE STATE PUT IN SOMETHING TO RIGHT WHERE IT HAS TO BE REVIEWED ON A CERTAIN TIME AS WELL. IS THAT ONE OF THE NEW LAWS THAT I, I BELIEVE SO OFF THE TOP OF MY HEAD I'M NOT EXACTLY SURE, BUT JUST IT'S VALIDATING WHY THIS IS IMPORTANT TO HAVE THIS. I'M NOT SURE WHY WHAT THE QUESTION IS. THE STATE HAS PUT IN REGULATIONS FOR REVIEW STUFF.
YEAH, WE ONLY HAVE 30 DAYS TO REVIEW THINGS, SO WE NEED THE EXTRA HELP IF WE'RE BALLED UP.
YEAH, THAT I BELIEVE THAT WAS ALREADY STATE REQUIREMENT THAT THERE WAS CERTAIN AMOUNT OF TIME YOU HAD TO TURN A SET OF PLANS AROUND AND SOME THINGS, BUT THIS IS EVERYTHING OKAY.
ALL RIGHT. NOW THAT'S NOT APPROVED THE PLANS. LET'S GET THE REVIEW DONE. YOU KNOW, BECAUSE IT CAN TAKE THE ARCHITECT YOU SEND IT BACK TO WELL WITHIN 30 DAYS TO RESPOND TO YOUR COMMENTS, TO CLARIFY THAT THAT IS NOT A GIVEN TO US. IN 30 DAYS LATER, THEY'RE APPROVED. YEAH, YEAH. SO IT'S SHOT CLOCK FOR JUST REGULAR BUILDING. THAT'S GOOD. WELL, I'M HAPPY TO SEE THAT WE'RE ENTERING BACK INTO AN AGREEMENT AND RENEWING. THERE WAS A TIME WHEN THERE WAS SOME DELAY IN INSPECTIONS. ARE WE ANTICIPATING ON HOLDING THEM TO THE TIMELINE IN WHICH TO TO GET THE INSPECTIONS COMPLETED? WE WILL HAVE TO MEET WHATEVER THE DEADLINES. WAS THE 30 DAY REVIEW THAT HAS TO HAPPEN OR INSPECTION? YES, WE WOULD AND WE WOULD. WE WOULD HAVE TO DISPATCH THEM AS SOON AS WE NEEDED THEM TO. SO I FORGOT WHAT THEIR SPECIFIC TIMELINE IS. MAYBE MATT OR JAMES CAN ANSWER, BUT YEAH, WE THEY WOULD HAVE TO MEET OUR DEADLINES. YES. YEAH. VERSUS ONLY COMES INTO TOWN TO DO A CERTAIN AMOUNT OF INSPECTIONS AND THEN THEY MOVE ON TO THE NEXT TOWN. SO THEY'RE NOT AVAILABLE ALL DAY UNLESS UNDER SPECIAL CIRCUMSTANCES. YOU MAKE YOU PREARRANGE WITH THEM. YES. SO BUT THEY ARE EFFICIENT. THEY COME HERE, THEY GET THEIR INSPECTIONS DONE AND THEY MOVE ON. AND ONCE THEY MOVE ON, IT'S UP TO THE IN-HOUSE INSPECTORS TO TAKE CARE OF THE REST OF THE BUSINESS. THE CURRENT SETUP IS WE WOULD SEND THEM AN EMAIL BY 4 P.M. TELLING THEM WHAT WE NEEDED DONE THE NEXT DAY, AND THEN THEY GET THOSE DONE, WHETHER IT'S 2 OR 20. I'VE NOT SEEN THEM YET, NOT GET THEM COMPLETED. SOUNDS GOOD. THANK YOU. THANK YOU. I GUESS. NEXT ITEM AT ITEM SEVEN IS CONSIDER RESOLUTION APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT WITH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR THE IMPLEMENTATION OF THE WORK ZONE DATA EXCHANGE PROGRAM. THIS ITEM GOES IN HAND WITH WITH SEVEN H. IT'S BASICALLY A GRANT TO HELP US IDENTIFY WHEN THERE'S CONSTRUCTION ZONES, YOU KNOW, PUTTING PROCESS IN PLACE TO MITIGATE RISK FOR ACCIDENTS AND TRAFFIC. AND SHAH MUHAMMAD IS HERE ALSO IF WE HAVE ANY ADDITIONAL QUESTIONS. SO THERE SHE IS OVER THERE. SO BUT I DON'T KNOW IF THERE'S ANY OTHER QUESTIONS YOU ALL HAVE ON THIS ITEM. SO YOU MENTIONED SEVEN H. I HAVE QUESTIONS ON SEVEN H. DO WE WANT TO WAIT UNTIL WE GET TO THAT ONE OR IF THERE'S THERE'S ANY OTHER QUESTIONS ON G
[00:10:05]
COUNCIL. OKAY. WE CAN MOVE THIS ITEM SEVEN H WHICH IS THIS INTERLOCAL AGREEMENT. BUT IT'S IT'S HIRING THIS FIRM TO HELP US DO THIS PROCESS. AND IT IS REIMBURSABLE FOR THE GRANT THAT THE FUNDS ARE AVAILABLE AND BUDGETED. IT'S JUST IT WILL GET REIMBURSED AFTERWARDS. BUT IF THERE'S YEAH QUESTIONS SHIHAD IS AVAILABLE. AND THAT'S WHAT I HAVE QUESTIONS ABOUT. THANK YOU.I DIDN'T SEE IT LIKE A REIMBURSEMENT TIMELINE LAYOUT. SO IS IT. ONCE THE PROJECT IS COMPLETE, YOU SUBMIT THE RECEIPTS AND THEN AT THE END WE'RE REIMBURSED. ONCE THEY ARE REIMBURSED IN PHASES, YEAH, IT'S GOING TO BE REIMBURSED AS WE DO THE WORK. USUALLY EVERY PAY APPLICATION WE RECEIVE FROM THE FIRM THAT'S PERFORMING THE JOB, WE CAN SUBMIT TO NCT COC FOR REIMBURSEMENT. ACCORDINGLY, IT USUALLY TAKES UP TO 45 DAYS TO GET THAT, YOU KNOW, PROCESSED AND PAID BACK BY THE, YOU KNOW, GOVERNMENT AGENCY, WHICH IS IN THIS CASE NCT COG.
BUT. BUT IT'S GOING TO HAPPEN, YOU KNOW, INCREMENTALLY BASED ON A PAYOUT. THANK YOU.
ANYTHING ELSE? OKAY. OKAY. ITEM SEVEN I IS CONSIDER RESOLUTION AUTHORIZING A TWO YEAR RENEWAL LEASE AGREEMENT BY IN BETWEEN THE CITY OF DUNCANVILLE AND A LEASING COMPANY FOR UNDERCOVER USES FOR THE POLICE DEPARTMENT AND THE ESTIMATED AMOUNT OF 95,400. THIS LEASE RECENTLY EXPIRED. IT'S ON A MONTH TO MONTH AND WE'RE JUST RENEWING. IT WOULD BE EFFECTIVE OCTOBER OCTOBER 1ST ONCE APPROVED. AND SO CHIEF WILCOX IS ON HAND IF THERE'S ANY QUESTIONS. BUT IT'S PRETTY MUCH JUST A STANDARD RENEWAL. OKAY. YES, SIR. THAT WAS THE QUESTION. I NOTICED THAT IT EXPIRED SEPTEMBER 30TH, BUT HERE WE ARE, OCTOBER 21ST. SO IT'S ON MONTH TWO. IT WAS ON A MONTH TO MONTH, AND WE'RE JUST IN THE PROCESS OF RENEGOTIATING WITH THE OWNER TO GET THIS NEW LEASE. AND IT WAS MORE OF A TIMING THING WITH COUNCIL. I DON'T KNOW. IT DOES.
IT DOESN'T AFFECT ANYTHING WITH THE LEASE. THAT'S JUST IT WAS ON A MONTH TO MONTH UNTIL WE RENEWED IT. THANK YOU. SO THANK YOU. ITEM SEVEN G IS CONSIDER RESOLUTION AUTHORIZING THE EXECUTION OF A TITLE THREE FEDERAL SERVICE AGREEMENT DALLAS AREA AGENCY ON AGING FOR THE TIME PERIOD OF OCTOBER 1ST, 2025 THROUGH SEPTEMBER 30TH OF 2026. I BELIEVE THIS IS REALLY KIND OF THE FUNDING WE GET FOR THE CONGREGATING DINING AT THE SENIOR SENIOR CENTER, AND IT'S AND IT'S JUST A RENEWAL. AND BART STEVENS IS AVAILABLE. IF THERE ARE ANY OTHER QUESTIONS ON THIS ONE. OKAY. OKAY. ITEM SEVEN K IS JUST CONSIDER RESOLUTION APPROVING A GRANT AGREEMENT BETWEEN THE CITY OF DUNCANVILLE ECONOMIC DEVELOPMENT CORPORATION AND THE CITY OF DUNCANVILLE. AMOUNT OF 359,429 FOR FUNDING TO INCREASE POLICING ACTIVITIES AND EQUIPMENT IN COMMERCIALLY ZONED AREAS FOR THE FY 2020 2526 BUDGET. IF YOU RECALL, WE DID HAVE A PARTNERSHIP WITH THE ECONOMIC DEVELOPMENT COMMISSION. THEY THEY CONTRIBUTED MONEY TO THE POLICE DEPARTMENT AS PART OF THE BUDGET. THIS IS JUST THE ACTUAL FORMAL AGREEMENT THAT HAS TO BE DONE BETWEEN THE CITY AND THE CORPORATION. THE CORPORATION ALREADY DID APPROVE IT, AND SO NOW IT'S COMING BEFORE YOU. BUT IT'S IT IS PART OF THE BUDGET AND IT'S IT'S JUST A STANDARD THAT WE HAVE TO DO. AND THE OTHER THE OTHER TWO ITEMS AFTER THIS ARE THE SAME SITUATION. IT'S GOOD. THANK YOU. YES. UNDERSTANDING THAT IT IS A PART OF THE BUDGET AND IF NEED BE, BUDGET CAN ALWAYS BE AMENDED. BUT I DO HAVE A QUESTION ABOUT WHO AM I TALKING TO? WELL, MAYBE WE'LL CONSIDER. OUR CHIEF CALLED MY CHIEF. HOW ARE YOU? I'M DOING GOOD. SO WE'RE ON THE ECONOMIC DEVELOPMENT. 359 GRANT THE EDC GRANT. OKAY. EDC GRANT, IS THIS A NEW INITIATIVE AND WAS WILL THIS HAVE DEDICATED OFFICERS ASSIGNED TO THIS PARTICULAR ASSIGNMENT OR THE. TCC? SO THIS IS YEAH, I THINK I PROBABLY SPEAK A LITTLE TO THIS, BUT YEAH, IT IS IT IS THAT TAKING SOME OF OUR RESOURCES, EXISTING BUDGET AND DEDICATE IT TO COMMERCIAL CORE, THE CORRIDORS TO ADDRESS CRIME IN THOSE AREAS. SO THERE'S A VEHICLE, THERE ARE SOME OFFICERS THAT WILL SPEND SOME OF THEIR TIME BASED ON THIS DOLLAR AMOUNT. AND THEN WE HAVE TO REPORT BACK TO THE CDC ON A, ON A QUARTERLY BASIS ON HOW WE'RE DOING AND OUR PROGRESS. SO THAT IS PART OF THE AGREEMENT. BUT YEAH, IT'S BASICALLY TAKING SOME OF OUR RESOURCES AND DEDICATED TO TO ADDRESS THE CRIME IN THOSE COMMERCIAL CORRIDORS. SO I APOLOGIZE, CHIEF. CHIEF, I'M PRETTY INVOLVED IN THIS ONE. SO YES, I, I WAS HAPPY TO SEE THE REPORTING BECAUSE I WAS CONCERNED TO SEE THAT DCDC FUNDING WAS GOING TOWARDS IT.
BUT UNDERSTANDING THAT IT IS AN INITIATIVE TO HELP KEEP THE BUSINESS AREA SAFE AND OFFER THE I-20 CORRIDORS. I AM INTERESTED IN SEEING THOSE QUARTERLY REPORTS. I'LL BE PAYING ATTENTION TO THE MEETINGS, AND I TALKED TO CHIEF STOGNER, AND WE ARE GOING TO
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PRESENT TO THE DC, DC IN DECEMBER. IT'S OUR FIRST MEETING AND IT'S MORE OF A YEAR IN REVIEW, IS WHAT THEY'VE ASKED. SO AND THEN WE'LL HAVE THAT DATA. THERE'S ALSO SOME EQUIPMENT. YES. AS PART OF THAT TOO, I'M MONITORING IN OUR COMMERCIAL AREAS, STRIP CENTERS, LARGE RETAILERS, THAT KIND OF THING. THERE'S A CAMERA SYSTEM. CORRECT. AND IS IT IS IT SOMETHING THAT MOVES AROUND FROM TIME TO TIME OR IS IT STATIONARY. SO WE DO HAVE CAMERA, DIFFERENT CAMERA ASSETS. SOME OF IT WILL BE MOBILE. SOME OF IT WILL BE STATIONARY. ALL OF THIS IS IN A BIGGER PLAN TO TO IMPLEMENT THE ARTC ONE DAY REAL TIME CRIME CENTER. YOU KNOW WHAT? WE WILL HAVE SOMEBODY DEDICATED THAT'S ABLE TO KEEP AN EYE ON THAT STUFF AND BE ABLE TO HELP US OUT AND RESPOND TO THINGS MUCH QUICKER. SO IT'S ALL PART OF A BIGGER PLAN THAT'S MOVING IN STEPS. I'M WATCHING A WHILE BACK, THE CONVERSATION THAT WAS GOING BACK AND FORTH BETWEEN THE REPRESENTATIVE OF THE HOTEL INDUSTRY AND THE OTHERS. IS THERE ANY DO YOU HAVE ANY IDEA HOW MANY CAMERAS ARE INVOLVED? NOW THAT I CAN'T SPEAK TO? I'M NOT SURE. I DON'T WANT TO. I DON'T WANT TO GIVE THE BAD GUYS A HEADS UP. WELL, YEAH. AND I DON'T WANT TO. YEAH, I DON'T WANT TO SAY TOO MUCH ABOUT WHAT WE'RE TRYING TO DO, BUT YEAH, I GOTCHA. OKAY. ANYTHING ELSE? NO, BUT I, I'M GOING TO MAKE THE COMMENT THAT IT'S, I'M GLAD WE'RE DOING AN INITIATIVE LIKE THIS BECAUSE PEOPLE WILL SAY, OH, Y'ALL ARE Y'ALL ARE QUESTIONABLE OR, YOU KNOW, IT'S THAT LINE AND AND IT'S NOT THE ONE THEY ALREADY DO A GOOD JOB.IT'S TO ENHANCE IT SO THAT WE CAN ATTRACT MORE. SO THANK YOU, THANK YOU. ITEM SEVEN L. IS IT SIMILAR TO RESOLUTION APPROVING GRANT AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT CORPORATION, THE CITY OF DUNCANVILLE, THE AMOUNT OF $349,582, PROVIDING FUNDING ASSISTANCE TO PARKS AND RECREATION FOR SEASONAL LANDSCAPING AND MAINTENANCE ALONG KEY CORRIDORS IN THE CITY. AGAIN, THIS IS ANOTHER ONE THAT WAS INCLUDED IN THE BUDGET. BUT IF YOU RECALL, WE ALSO BROUGHT A LOT OF MOWING IN-HOUSE AND THIS ACTUALLY HELPS AND IS AVAILABLE TO AN ADDITIONAL QUESTION. BUT I UNDERSTAND THAT TO TAKE CARE OF SOME OF THOSE ECONOMIC DEVELOPMENT CORRIDORS PROPERTIES, ET-CETERA BUT 20 AND 67 OKAY, OKAY. SO I'M SEEING THAT THIS IS A NEW EFFORT. HOW WAS IT SUPPORTED IN THE PAST? HOW WAS IT SUPPORTED IN THE PAST? IS THIS SOMETHING WAS IT NORMALLY COMING FROM GENERAL FUNDS? YES. IT HAS ALWAYS BEEN SUPPORTED BY THE EDC FUND. THIS IS THE FIRST TIME WE'VE ACTUALLY GONE THROUGH THE GRANT PROCESS THAT IS NEW, BUT WE'VE ALWAYS BEEN FUNDED THROUGH EDC FOR THESE PROJECTS, FOR THESE PROJECTS, INCLUDING THE DUNCANVILLE BEAUTIFUL. THAT'S. YES. YES.
AND THEN AWARDS COMMUNITY ENGAGEMENT THROUGH AWARDS. WHAT'S AWARDS. THAT'S THE QUARTERLY REPORT AWARDS THAT THE NEED FOR BOTH THE RESIDENTIAL AND COMMERCIAL TEACHERS COUNCIL MEETINGS OKAY. THOSE HAVE ALL BEEN FUNDED BY THE EDC. THIS IS THE FIRST ONE WE ACTUALLY GOT THROUGH THE GRANT PROCESS TO BE, I GUESS, JUST LIKE EVERYONE ELSE, IF YOU WOULD. OKAY. YEAH, THAT'S WHERE I'M LEADING TO. YES. SO IN THE IN THE PACKET, THE ATTACHMENT FOR THE CONTRACT WAS THE POLICE DEPARTMENT'S CONTRACT. IT WAS NOT THE PARKS DEPARTMENT CONTRACT. IT'S WEIRD. SO I WOULD ASSUME THE WORDING WOULD BE THE SAME. IT WOULD JUST HAVE THE GRANT. THE GRANT AGREEMENTS PRETTY MUCH ALL THE SAME EXCEPT FOR WHAT THE MONIES TO BE SPENT FOR. AND THEN IT'S IT. THAT'S WHY I KIND OF WANTED TO TALK TO THE GRANT AGREEMENT PROCESS IS TO MAKE SURE THERE'S AN ACCOUNTABILITY ISSUE WITH THE FUNDING. NOT THAT I DIDN'T TRUST THE MAYOR, LIKE YOU SAID, MAYBE USER ERROR. I'M SORRY, I APOLOGIZE, I APOLOGIZE. YEAH, BUT WE'LL WE'LL BE WE'LL BE EXTRA CAREFUL AND GET AN ATTACHMENT ISSUE. OKAY. DULY NOTED. MR. KOONTZ, YOU HAVE A QUESTION. SO WHEN IT COMES TO THE CORRIDORS, ESPECIALLY LIKE I-20 AND 67, HOW MUCH OF THAT IS THE RESPONSIBILITY OF TEXDOT? WELL, WE HAVE AN AGREEMENT WITH TXDOT THAT WE MAINTAIN THOSE RIGHT OF WAYS. THEY DO REIMBURSE US, I BELIEVE. SIX ROWS PER YEAR, AS WELL AS ONE MONTHLY LITTER PICKUP. AND WE DO MORE THAN THAT. SO WE PAY MORE THAN THAT. BUT WE ARE REIMBURSED FOR A PORTION OF THIS COST FROM TXDOT. ALL RIGHT.
I GUESS I'M TRYING TO VISUALIZE WHERE. SO THINGS LIKE ACCESS ROADS AND THE RUNOFF ON THE ACCESS ROADS, AND YOU'VE GOT THE EMBANKMENTS LIKE ON I-20, THE REAL STEEP EMBANKMENT. SO ARE WE MAINTAINING THAT AND THEN SAYING, OKAY, YES, I MEAN, YOU'RE DOWN YOU'RE NOT DOWN ON THE ACTUAL HIGHWAY. YOU'RE ACTUALLY THE ENTIRE. WELL, WE ARE THE OUR CONTRACTOR. YES, YES, ABOUT 67. YES. OKAY. SO I'D LIKE TO ASK A QUESTION. AND WE DID THAT. THEY DID SOME
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ENHANCEMENTS A FEW YEARS AGO. AND PART OF THEY SAID THEY PAID FOR THE ENHANCEMENTS, WE PAY FOR THE MAINTENANCE. AND SO THIS IS KIND OF FALLEN ON US. BUT WE DO MORE BECAUSE THEY DON'T MOW VERY OFTEN. SO WE GOT THAT AGREEMENT WITH THEM. SO IT'S SOMETHING WE'VE BEEN DOING FOR A LONG TIME. AND I JUST OUR REIMBURSEMENT AMOUNT, I THINK THEY USED TO BE TWICE A YEAR OR THREE TIMES A YEAR. NOW IT'S 4 OR 6. I APOLOGIZE, I DON'T I DON'T REMEMBER THE EXACT AMOUNT, BUT WE DO GET A PORTION OF MONEY BACK FROM TEXAS. SO BASICALLY EVERYTHING THAT'S GREEN FROM ONE SIDE OF THE FREEWAY ON THE ACCESS ROAD ALL THE WAY TO THE OTHER SIDE IS IS OURS RIGHT AWAY. THANK YOU. OKAY. ANYTHING ELSE? LAST ITEM ON THE CONSENT AGENDA IS ITEM SEVEN M CONSIDER RESOLUTION APPROVING ADMINISTRATIVE SERVICE BETWEEN THE CITY OF DUNCANVILLE AND DUNCANVILLE COMMUNITY ECONOMIC CORPORATIONS. THE AMOUNT OF 242,000. THIS IS THE INDIRECT COST THAT THAT THE SDC PAYS TO THE CITY, TO THE GENERAL FUND. THIS IS TO SUPPORT BECAUSE WE HAVE STAFF, WE HAVE ELECTRICITY, THEY USE OUR ELECTRICITY, OUR BUILDING, UTILITIES, INSURANCE. IT'S A REAL LONG LIST OF JUST THINGS THAT THE GENERAL FUND, HR, FINANCE, ALL THE GENERAL FUND SERVICES SUPPORT THE ECDC. WE DO IT EVERY YEAR. BUT AGAIN, KIND OF AS WE'RE SAYING, IT HAS TO BE FORMALIZED IN AN AGREEMENT. SO THAT'S WHAT THIS IS TO. ARE YOU SAYING THAT IT'S ALWAYS BEEN THIS HAS BEEN THE COMMON WAY IT'S BEEN PAID FOR IN THE PAST, AND YOU'RE JUST FORMALIZING IT NOW. SO ALL OF OUR UTILITY, YOU KNOW, OUR ENTERPRISE PAID AN INDIRECT COST BECAUSE, YOU KNOW, THE GENERAL FUND SERVICES, THE GENERAL FUND SUPPORT THOSE OPERATIONS. AND SO THEY PAY AN INDIRECT COST. WE'VE WE'VE ALWAYS HAD THIS INDIRECT COST FOR COVER FOR THE ECONOMIC DEVELOPMENT COMMISSION TO THE, TO THE CITY. BUT WE HAVE TO AGAIN, IT'S KIND OF WE HAVE TO FORMALIZE IT TECHNICALLY IN AGREEMENT JUST LIKE THE OTHER TWO. SO IT'S JUST MORE FORMALIZING IT. AND COUNCIL, I'LL SAY WHY I'M ASKING SO MANY QUESTIONS ABOUT THESE THREE. WE ARE IN A PROCESS OF WELL, LET ME START WITH, WE HEAR FROM THE CITIZENS ALL THE TIME. WE WANT TO SEE NEW BUSINESSES, WE WANT NEW EATERIES, WE WANT NEW ENTERTAINMENT, WE WANT THIS AND WE WANT TO STAY IN OUR TOWN.AND WE'VE ADOPTED A COMPREHENSIVE PLAN TO HELP US BUILD THE FOUNDATION FOR THOSE THINGS TO HAPPEN. EDC RECEIVES A HALF A CENT SALES TAX, AND FOR ME, THOUGH, I'M GOING TO VOTE IN FAVOR OF THESE. I JUST WANT TO MAKE SURE WE'RE NOT USING THE EDC FUNDS AS A BAILOUT PLAN FOR OUR GENERAL FUNDS, GENERAL FUND BUDGET, BECAUSE IF THAT'S THE CASE, WE'RE BUILDING A FOUNDATION WITH APPROVING A NEW COMPREHENSIVE PLAN AND NEW POLICIES AND GETTING READY TO REVIEW ZONING ORDINANCES AND ALL OF THOSE THINGS SO THAT WE CAN BUILD FORWARD. BUT IF WE DON'T HAVE THE FUNDS IN EDC TO DO SO, BECAUSE OPERATIONAL IS DIPPING OVER INTO IT, THEN I'M CONCERNED ABOUT THAT, BECAUSE AT WHAT POINT DO WE STOP? I UNDERSTAND WE HAD A $4 MILLION DEFICIT AT THE BEGINNING OF BUDGET SEASON, AND WE HAD TO FIND CREATIVE WAYS TO GOT IT. I JUST WANT US TO BE MORE CONSCIOUS IN HOW WE'RE GOING ABOUT ALIGNING OUR OPERATIONS, COMPARING IT TO EDC, AND DOES IT REALLY ALIGN WITH WHAT THEIR POLICY IS AND THE STATE REGULATIONS ARE? AND IF IT DOES, GREAT, BUT IF NOT, THEN WE MAY WE MAY NEED TO CONSIDER OTHER OPTIONS ON HOW WE MANAGE OUR BUDGET. OKAY. AND IF I MAY, MAYOR, THAT'S WHY WE'RE DOING THE AGREEMENTS TO MAKE SURE THE MONEY IS SPENT APPROPRIATELY.
THERE'S AN ECONOMIC BENEFIT, IF YOU'LL RECALL, BACK IN THE DAY WHEN YOU VOTED THIS HALF CENT SALES TAX IN IT WAS RECREATION DEVELOPMENT, OKAY. AND THAT STAYS. AND THEN THE LEGISLATURE EXPANDED THE ROLE OF TYPE B CORPORATIONS TO INCLUDE ECONOMIC DEVELOPMENT. SO WE'VE ALWAYS USED EDC FUNDS IN DUNCANVILLE TO SUPPORT THE PARKS AND GREEN STUFF THAT BART'S IN CHARGE OF, AND THE ADMINISTRATIVE COST. BUT SINCE I'M GETTING OLDER AND I HAVE AN END GAME IN MY LIFE, AS WE ALL DO, I THOUGHT IT WAS IMPORTANT TO START PUTTING THESE THINGS IN WRITING SO THAT WE'D HAVE COLLECTIVE INSTITUTIONAL KNOWLEDGE OF WHERE THESE THINGS ARE COMING FROM AND WHAT IS GOING TO BE EXPECTED OF WHAT YOU CAN EXPECT AND WHERE YOU WANT TO SPEND YOUR MONEY. YOU'RE ABSOLUTELY RIGHT. IF YOU DON'T WANT TO SPEND IT IN THAT MANNER, THEN WE WON'T. WELL, I AGREE WITH MISS GOODEN'S OBSERVATIONS ABOUT THIS. I TOO, AND I'M GLAD WE GOT SOME EXPLANATIONS THAT THIS HAS BEEN GOING ON FOR A WHILE, BUT I CERTAINLY WOULD LIKE TO HAVE A DISCUSSION SOMEWHERE DOWN THE ROAD ABOUT HOW WE'RE IN EACH ONE OF THESE THREE REQUESTS, WHAT'S BEING ADDED THAT MAY NOT HAVE BEEN THERE BEFORE, BECAUSE IT'S NOW BECOME A A GATEWAY TO GETTING MORE MONEY INTO DEPARTMENT OPERATIONS. AND THEN
[00:25:05]
THE DISCUSSION WOULD BE, SHOULDN'T WE BE SHOULDN'T WE BE BUDGETING FOR SOME OF THESE WITH OUR OUR GENERAL FUND MONEY INSTEAD OF DIPPING INTO. BECAUSE, AS SHE ALLUDED TO, WE'RE TALKING RIGHT HERE AND I UNDERSTAND IT. THIS NUMBER ISN'T INDICATIVE OF REALLY WHERE I'M GOING WITH THIS, BUT THIS SEEMS LIKE IT'S TOTALED UP TO ABOUT SOMEWHERE BETWEEN HALF $1,000,000.75 MILLION. SO THAT BEING SAID, IF ANY PART OF THAT SIGNIFICANT PART CAN ACTUALLY BE REDEDICATED BACK TO TO KEEPING BUSINESSES, MAINTAINING BUSINESSES AND AND SUPPORTING BUSINESSES. I MEAN, I'D LIKE TO HAVE THAT DISCUSSION. SO WE MAKE SURE WE'RE NOT MISSING OPERATIONAL FUNDS. WE'VE HAD THAT DISCUSSION. CAN WE HAVE A COUPLE THREE, FOUR. TOOK US A WHILE TO TO GET THIS REFINED APPROPRIATELY SO IT FIT WITHIN THE BOUNDS OF THE LAW. WELL, MAYBE BEFORE THE NEXT BUDGET IT WOULD BE TIME TO HAVE THAT DISCUSSION AGAIN. YES, THERE WILL BE A TIME TO HAVE THAT DISCUSSION AGAIN BECAUSE IT IT WILL CHANGE. DYNAMICS CHANGE.YOU KNOW, IF YOU MAKE THE COMMERCIAL AREA SAFER AND THERE'S REALLY NO REASON TO CONTINUE THAT PROGRAM, THEN YOU DON'T CONTINUE IT BECAUSE THERE IS AN ECONOMIC BENEFIT OF HAVING A COMMERCIAL AREA AND ATTRACTING BUSINESSES. NO ONE WANTS TO GO TO A I OWNED A PIZZA STORE IN PLEASANT GROVE. I SOLD IT AND THE REASON IS KEPT GETTING ROBBED. SO, SO I MEAN, THERE IS AN ECONOMIC BENEFIT. AND WE WENT THROUGH THAT DYNAMIC SO THAT THE COUNCIL UNDERSTANDS WE WENT THROUGH THAT DYNAMIC AND WENT THROUGH. THERE WAS THINGS THAT WERE ASKED FOR THAT WERE NOT APPROVED. OKAY. THANK YOU. MR. MCBURNETT. THANK YOU, MAYOR.
I'LL MAKE IT QUICK. IS THAT THAT SUITS THAT PERCEPTION. SO THANK YOU FOR THAT EXPLANATION FURTHER IN THIS AND FORMALIZING AND STUFF, BECAUSE THE BOTTOM LINE IS WE WANT TO MAKE SURE THAT WE ARE USING OUR ECONOMIC DEVELOPMENT FUNDS TO THE HIGHEST AND BEST USE. THANK YOU, MR. COMBS. SO TO TO THE CITY ATTORNEY'S POINT, THIS FUND HAS ALWAYS REFER TO IT AS THE ECONOMIC DEVELOPMENT FUND. IT'S NOT THE ECONOMIC DEVELOPMENT FUND. IT'S A COMMUNITY AND ECONOMIC DEVELOPMENT PLAN. THAT'S WHAT IT'S ALWAYS BEEN. AND SO EVEN IN OUR LANGUAGE THAT'S FOCUSED ON JUST BUSINESS RETENTION AND ATTRACTION. BUT AS MR. STEVENSON SAID, WE'VE BEEN USING IT ALL THIS TIME ESSENTIALLY FOR BEAUTIFICATION. THE STARS AND THE STAR CENTER.
YEAH. WHAT WE CALL THE FIELD HOUSE. NOW I'M SHOWING MY AGE AGAIN. BUT, YOU KNOW, THAT WAS ALL DONE WITH WHAT WE CALL EDC MONEY OVER. FUNDED IT, SO JUST PAID IT IN YET SO INCLUDING SO WE BRING IN. SO I GUESS I UNDERSTAND THE OPERATE USING THE LANGUAGE OF OPERATIONS, BUT IT'S NOT FOR POLICE OPERATIONS ESSENTIALLY IT'S NOT FOR PARKS OPERATIONS. IT'S FOR COMMUNITY ENHANCEMENT. RIGHT. AND THAT'S WHAT AND IF IF I THOUGHT IT WENT BEYOND THAT, THEN I WOULDN'T BE IN SUPPORT OF THIS. BUT IT'S FOR COMMUNITY ENHANCEMENT. RIGHT. WELL, AND IN OTHER CITIES HAVE DONE THIS AND ALSO OUR ECONOMIC DEVELOPMENT CORPORATION, I JUST DID THE SAME THING. OUR COMMUNITY AND ECONOMIC DEVELOPMENT CORPORATION THAT THEY APPROVED THESE ALREADY. RIGHT? YES. AND IT WAS ADOPTED IN THE BUDGET ACTUALLY TOO.
THIS IS JUST THIS IS JUST FORMALIZING IT. PURRS. THE CITY ATTORNEY WAS SAYING WE IT'S BEST TO HAVE AN ACTUAL WRITTEN AGREEMENT OUT. SO WE HAVE THAT INSTITUTIONAL KNOWLEDGE AND WE HAVE A RECORD OF WHAT WHAT WAS AGREED UPON. SO I THINK WHAT WAS BEING SAID IS THAT WE JUST WANT TO KEEP A CLOSER EYE AND BE MORE AWARE OF THINGS THAT MAY BE ADDED ON. ALL OF A SUDDEN YOU GET ANOTHER ITEM IN THERE. I WANT TO KNOW WHAT THOSE OTHER ITEMS ARE SO IT DOESN'T BECOME A FUNDING POOL FOR OPERATIONS. BUT I GET I GET WHAT YOU'RE SAYING, AND YES, THERE IS A THERE'S AN ATTORNEY GENERAL'S OPINION SAID THAT THE EDC, TYPE B AND TYPE A CORPORATIONS ARE NOT A SLUSH FUND TO UNDERWRITE THE GENERAL OPERATIONS OF THE CITY. SO I'VE TAKEN THAT TO HEART OVER THE YEARS. AND SO WE GO THROUGH THAT DYNAMIC OF MAKING SURE THAT, OKAY, IT'S GOOD. AND I'M GRATEFUL WE HAD THIS CONVERSATION BECAUSE I LEARNED SOME THINGS. I DIDN'T KNOW THAT THIS CONVERSATION HAPPENED BEFORE, WHERE THERE WAS SOME ASSESSMENTS TO SEE IF IT ALIGNED WITH IT, BECAUSE I DON'T RECALL BEING A PART OF THAT CONVERSATION. AND LOOKING AT IT TONIGHT OR THIS PAST WEEK, I WAS CONCERNED BECAUSE IT TOTALS UP TO NEARLY $1 MILLION. AND YES, IT IS IN THE BUDGET. AND I DO REMEMBER SEEING IT WHEN WE REVIEWED IT. BUT WE DO KNOW THAT BUDGETS CAN BE AMENDED IF SOME OTHER THINGS
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HAVE BEEN DISCUSSED OR DISCOVERED. SO WITH THAT, THANK YOU FOR WHAT YOU PROVIDED AND THANK YOU FOR SHARING THE HISTORY. BECAUSE IN ONE OF THE ITEMS, YOU SAID THAT HISTORICALLY THESE SERVICES HAVE BEEN PROVIDED TO SUPPORT DCDC OPERATIONS WITHOUT REQUIRING CORPORATION TO INDEPENDENTLY STAFF THESE FUNCTIONS, ASSURING EFFICIENCY AND COMPLIANCE. SO THIS DOESN'T LEAD ME TO BELIEVE THAT IT'S BEEN HAPPENING BEFORE HISTORICALLY. YEAH. SO THAT'S WHY WE'LL MAKE SURE WE UPDATE THOSE THOSE DESCRIPTIONS BETTER TO THANK YOU. OKAY. THAT CONCLUDES THE CONSENT AGENDA. JUST ONE NOTE WHEN WE GET TO THE QUARTERLY REPORTS TONIGHT IS AT A PRE-PLANNED CONFERENCE. SO CHIEF WILCOX WILL BE PRESENTING THE POLICE DEPARTMENT'S QUARTERLY REPORT THIS MONTH. AND THAT CONCLUDES THE CONSENT AGENDA. THANK YOU. NOW WE'LL MOVE ON TO ITEM TWO. CITY COUNCIL CALENDAR. CITY SECRETARY. THANK YOU, MAYOR, FOR OCTOBER CALENDAR. THE OCTOBER 23RD IS COFFEE WITH THE MAYOR AT 12 NOON AT THE SENIOR CENTER. AND I WILL ALSO ON THE 23RD IS THE SENIOR SISTER CITY'S FAREWELL DINNER AT 6:00 AT THE HILTON GARDEN INN. AND WE HAVE BOO BASH ON THE 24TH, AND THAT WILL BE AT THE FIELD HOUSE FROM 6 TO 8 ON THE 27TH IS THE DC EDC MEETING AT SEVEN, AT 6:00 IN THE BRIEFING ROOM, AND ON THE 28TH IS THE ARTS COMMISSION MEETING AT 630. AND THAT'LL BE AT 103. AND SOME HIGHLIGHTS FROM THE NOVEMBER CALENDAR. ELECTION DAY IS NOVEMBER THE 4TH. AND THAT, AND WE ARE ALSO HAVING A CHARTER ELECTION. SO THAT IS ELECTION DAY FOR THAT CHARTER ELECTION AS WELL. ARBOR DAY ON THE ON SATURDAY THE EIGHTH. THAT'LL BE AT ARMSTRONG PARK FROM 9 TO 1030. ALSO MOVIES IN THE PARK ON THE EIGHTH AT 7 P.M. WE HAVE VETERANS DAY ON THE 11TH, AND I DON'T HAVE INFORMATION ABOUT ANY VETERANS DAY CEREMONY AS OF YET, BUT AS SOON AS I GET IT, I WILL SEND IT OUT. AND ALSO THE LIONS CLUB BREAKFAST IS ON NOVEMBER THE 22ND, AND THAT WILL BE AT AT 200 LIONS TRAIL FROM 7 TO 10 A.M. AND THE THANKSGIVING HOLIDAY, WHICH IS NO, NO COFFEE WITH THE MAYOR IN NOVEMBER. SO DUE TO THE THANKSGIVING HOLIDAY ON THE 27TH AND 28TH, I WANT TO COMPETE WITH NO, HE DIDN'T WANT TO COMPETE WITH THANKSGIVING. TURKEY AND GRAVY. THE MAYOR. MR. PENNYBAKER ON THE EIGHTH.THERE'S A LOT MORE GOING ON AT THE PARK, THOUGH, RIGHT? OF THE 8TH OF NOVEMBER. THAT'S THE VETERAN'S LATER. IS THAT WHAT YOU'RE TALKING ABOUT LATER? YEAH, THAT'S MOVING IN THE PARK.
AND THERE'S GOING TO BE SOME VENDORS AND STUFF GOING TO BE OUT THERE. AND. WEDNESDAY THE EIGHTH, THAT'S WHEN THE VETERANS DAY. THAT'S THE VETERANS DAY. WELL, THE MOVIES IN THE PARK ARE BASED AROUND VETERANS BECAUSE THEY HELP SELECT THE MOVIES BECAUSE THEY'RE, THEY'RE THEY'RE MILITARY BASED MOVIES. OKAY. YEAH, IT'LL BE VENDORS AND SOME SHOWS AND DISPLAYS AND OTHER THINGS OUT THERE. YEAH, RIGHT. AMERICAN LEGION, LIONS AND RED TAILS. YES, SIR. ON THE CANVAS FOR THE ELECTION. YEAH. WE NEED TO LOOK FOR THE LAST DAY TO CANVASS IS THE 18TH, WHICH IS ALSO OUR COUNCIL MEETING DATE. WE'RE GOING TO DO IT THAT NIGHT.
YES, I HAVE IT ON THE 18TH. THAT'S THE LAST DATE. YEAH, I THOUGHT IT WAS FOR NOVEMBER.
YEAH. OKAY. OKAY. YES. THANK YOU VERY MUCH. ALRIGHT, NOW WE'LL MOVE ON TO WORK. SESSION ITEM THREE BRIEFINGS AND PRESENTATIONS. I HAVE A BRIEFING ON PROPOSED CHANGES TO BOARDS AND COMMISSIONS ORDINANCE. GOOD EVENING, MAYOR AND COUNCIL. SO TONIGHT WE WANTED TO JUST PROVIDE YOU KIND OF WITH A LITTLE OVERVIEW OF SOME PROPOSED CHANGES TO OUR BOARDS AND COMMISSION STRUCTURE. THIS IS BASICALLY COME ABOUT AS A RESULT OF JUST INPUT THAT WE'VE RECEIVED FEEDBACK, YOU KNOW, FROM THE COMMUNITY. AND JUST OVER THE LAST FEW MONTHS, THINGS THAT WE'VE NOTICED AS WELL. SO WE'VE GOT SOME RECOMMENDATIONS ON SOME PROPOSED CHANGES TONIGHT THAT WE WOULD LIKE TO COVER WITH YOU ALL. AT THE END OF THE DAY, YOU KNOW, THIS REALLY BOILS DOWN TO, YOU KNOW, CREATING EFFICIENCY, MAKING SURE THAT THAT WE'VE GOT COMMITTEES IN PLACE THAT ARE ENGAGED IN THE PUBLIC PROCESS. AND SO ESSENTIALLY WHAT WE HAVE FOR YOU TONIGHT IS, IS TO LOOK AT, IN A COUPLE CASES, MERGING A COUPLE OF BOARDS THAT THAT,
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YOU KNOW, SHARE SOME, SOME COMMONALITIES. ALSO, IN THE CASE OF ONE BOARD IN PARTICULAR, WE WANT TO LOOK AT CREATING A COUPLE OF ALTERNATE POSITIONS TO ENSURE THAT WE'VE ALWAYS GOT A QUORUM AND THAT WE'RE NOT HAVING TO CANCEL AS MANY AS MANY MEETINGS. AND THEN LASTLY, THROUGH THIS EFFORT, WE'VE BEEN LOOKING FOR SOME WAYS TO IMPROVE STAFF SUPPORT THROUGH ADDITIONAL TRAINING. SO IN TERMS OF MERGERS AND MEMBERSHIP ADJUSTMENTS, THE FIRST ONE IS LOOKING AT THE SIGN CONTROL BOARD. THIS IS A BOARD THAT HAS NOT HAD A GREAT TRACK RECORD IN TERMS OF MEETING REGULARLY. PART OF THAT HAS BEEN BEEN A LACK OF CASES. BUT THEN IN A LOT OF OTHER CASES, IT'S JUST BEEN A LACK OF QUORUM. SO WHAT WE'RE PROPOSING IS TO ESSENTIALLY MERGE THAT FUNCTION WITH THE ZONING BOARD OF ADJUSTMENT. AND THIS WILL WILL HELP ENSURE THAT WE OVERCOME SOME OF THOSE, SOME OF THOSE GAPS THAT WE'VE HAD IN THE PAST.NOW, I KNOW SOME OF THE RECENT INTERVIEWS THAT THAT COUNCIL DID, THERE ARE SOME PROPOSED SIGN CONTROL BOARD MEMBERS. AND WHAT WE'RE THINKING IS, IS THAT THOSE PROPOSED MEMBERS COULD BE ASSIGNED TO MAYBE OTHER OTHER BOARDS OR COMMITTEES OR, YOU KNOW, MAYBE MAYBE THEY'RE USED AS A SUBCOMMITTEE TO TO THE ZBA TO ASSIST WITH THE UPCOMING ZONING CODE REWRITE, FOR EXAMPLE, OR POTENTIAL ORDINANCE CHANGES THAT NEED TO BE MADE TO OUR, OUR SIGN ORDINANCE. SO THOSE ARE JUST A COUPLE OF IDEAS FOR US TO, FOR US TO MARINATE ON. NEXT, WE HAVE THE MULTICULTURAL COMMISSION. AND DUE TO ITS MISSION, WE REALLY LIKE TO TO LOOK AT EITHER MERGING IT INTO THE COMMUNITY ENGAGEMENT COMMISSION OR INTO THE ARTS COMMISSION. AND THIS WILL, YOU KNOW, NOT ONLY HELP ENSURE QUORUMS ON A REGULAR BASIS, BUT IT ALSO HELPS CREATE SOME ADDITIONAL SYNERGY, BECAUSE, YOU KNOW, THOSE THOSE COMMITTEES DO SHARE SOME SIMILARITIES AS WELL. AND LASTLY, IN THE CASE OF THE PLANNING AND ZONING COMMISSION, WE'VE HAD SEVERAL OF THOSE OVER AT LEAST THE SIX MONTHS THAT I'VE BEEN HERE, ALMOST SIX MONTHS THAT I'VE BEEN HERE, WE'VE HAD SEVERAL CANCELLATIONS DUE TO LACK OF QUORUMS. AND SO WHAT WHAT WE'D LIKE TO DO, AND WE'VE SEEN THIS IN OTHER CITIES, YOU KNOW, LET'S LET'S GO AHEAD AND ADD TWO ALTERNATE POSITIONS TO THAT. SO, SO THAT WE CAN ALWAYS ENSURE THAT WE HAVE A QUORUM EACH MONTH, THAT THAT COMMITTEE ONLY MEETS MONTHLY. AND WHEN WE HAVE TO CANCEL A MEETING, IT REALLY BOGS DOWN THE DEVELOPMENT PROCESS BECAUSE OF THE APPLICANTS ARE HAVING TO WAIT ANOTHER 4 TO 5 WEEKS, IN SOME CASES UNTIL THE NEXT MEETING. SO WE THINK THIS WILL REALLY BE A GOOD, GOOD SOLUTION FOR THAT IN TERMS OF STRENGTHENING SUPPORT FOR ALL OF THESE COMMITTEES, WE'VE WE'VE ACTUALLY IMPLEMENTED A BOARD CANCELLATION COMMUNICATION POLICY ESSENTIALLY. NOW IF LIKE LET'S SAY YOU HAVE A BOARD THAT'S GOING TO MEET ON MONDAY OR TUESDAY, IF YOU ALREADY KNOW BY THE BY THE PRECEDING WEDNESDAY, YOU KNOW, WE'RE NOT GOING TO HAVE QUORUM. LET'S GO AHEAD AND CANCEL IT. AND AND YOU KNOW, BASICALLY THE STAFF LIAISON WILL NOTIFY THE CITY SECRETARY'S OFFICE AND CITY ADMINISTRATION. AND THEN WE IN TURN WILL NOTIFY, YOU KNOW, MAYOR AND COUNCIL, HEY, WE'VE HAD A CANCELLATION OF THE LIBRARY BOARD OR THE PLANNING AND ZONING COMMISSION OR WHAT HAVE YOU. AND IN THAT WAY, THERE ARE SEVERAL DAYS IN ADVANCE NOTICE THAT THAT EVERYBODY IS AWARE OF THE CANCELLATION. SECONDLY, IN TERMS OF STAFF LIAISONS, WE WANT TO IMPLEMENT SOME TRAINING FOR THEM TO ENSURE THAT, NUMBER ONE, THEY'RE ABLE TO RUN MEETINGS EFFECTIVELY. NUMBER TWO, THAT WE DON'T HAVE ANY LAPSES IN GETTING AGENDAS POSTED, YOU KNOW, CORRECTLY, WHETHER IT BE ONLINE OR OUTSIDE THE FRONT DOORS HERE, WHAT WHAT HAVE YOU. AND THEN SECONDLY, THIRDLY, I SHOULD SAY COMMUNICATING WITH MEMBERS OF YOUR BOARD AND I CAN I CAN SAY THAT, YOU KNOW, JUST OVER THE LAST COUPLE OF MONTHS, YOU KNOW, WE'VE SEEN A LOT OF IMPROVEMENT IN THESE AREAS. AND SO WE'RE WE'RE DEFINITELY GETTING BETTER.
BUT, YOU KNOW, WE JUST WANTED YOU ALL TO BE AWARE THAT THAT THESE ARE ITEMS THAT WE'RE LOOKING AT AND TAKING SERIOUSLY. SO IN TERMS OF NEXT STEPS, THE PLAN IS TO BRING AN ORDINANCE BEFORE YOU IN NOVEMBER, EITHER AT THE NOVEMBER 4TH OR MOST LIKELY NOVEMBER 18TH MEETING, TO FORMALIZE THESE CHANGES TO THESE COMMITTEES STRUCTURES THAT WE JUST REVIEWED. AND THEN UPON THAT, WE'LL WE'LL IMPLEMENT THOSE CHANGES, AND THEN WE'LL ALSO UPDATE OUR WEBSITE ACCORDINGLY FOR THE VARIOUS BOARDS AND COMMISSIONS AND THE MEMBER MAKEUP. AND THEN LASTLY WE'LL, WE'LL COMPLETE THE ROLLOUT OF THE OF THE TRAINING SESSIONS THAT I SPOKE ABOUT BEFORE WITH OUR STAFF LIAISONS. AND AGAIN, AT THE END OF THE DAY, THE WHOLE GOAL HERE IS TO IMPROVE TRANSPARENCY WITH OUR WITH OUR COMMUNITY AND, AND ALSO JUST CREATE A MUCH MORE EFFICIENT WORK PROCESS FOR NOT ONLY STAFF, BUT MORE IMPORTANTLY FOR THE CUSTOMERS THAT WE SERVE THROUGH THESE VARIOUS BOARDS AND COMMISSIONS. SO WITH THAT, BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE THIS EVENING. SIR. MR. RAUSCHER, IS THERE
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GOING TO BE A PLAN IN PLACE? FOR INSTANCE, IF A STAFF LIAISON LEAVES THAT THERE'S GOING TO BE AN ALTERNATIVE, CORRECT AS WELL, SO THAT IT DOESN'T MISS? YES, SIR. YEAH, WE WILL WE WILL HAVE A BACKUP NAME RIGHT AWAY AND MAKE SURE THAT WE'RE NOT SKIPPING A BEAT BECAUSE AGAIN, IT'S NOT FAIR TO OUR CUSTOMERS, OUR CITIZENS, YOU KNOW, WHEN WE HAVE A CHANGE IN STAFF. SO WE NEED TO BE READY AND AND MAKE, MAKE THE NECESSARY CHANGES. ANYTHING ELSE? CAN SIGNBOARD BE DISSOLVED INTO ANOTHER ONE? I DIDN'T THINK SO AT FIRST, BUT THEY'VE CONVINCED ME AND OTHER CITIES HAVE DONE IT SO. AND IT MAKE IT MAKES SENSE BECAUSE THERE'S BEEN SO FEW MEETINGS, IT'S HARD TO KEEP PEOPLE ON THE BOARD, BECAUSE IF YOU'RE NOT MEETING, WHY DO YOU WANT TO BE ON THE BOARD AND PUTTING THEM TOGETHER? I THINK BOB'S ALREADY VETTED. YEAH, I ONE OF THE THINGS THAT I DO WITH BOA, BECAUSE THEY DON'T MEET VERY OFTEN EITHER. AND SO IF YOU GIVE THEM MORE TO DO, THEY KNOW THEY HAVE TO SHOW UP AND THEY COME. ONE OF THE THINGS WE MAY EVEN LOOK AT IS BUILDING STANDARDS. GIVE THAT TO THE BOA AS WELL. THEY CAN DO THE REVIEW FOR YOUR BUILDING CODES. THEY CAN LOOK AT SUBSTANDARD HOUSING, HELP WITH CODE ENFORCEMENT AND SOME OF THOSE ISSUES. AND IF WE GIVE THEM THINGS TO DO, THEY SHOW UP. AND THAT'S A GOOD THING BECAUSE THEN THEY FEEL NEEDED AND IMPORTANT AND WILL SHOW UP. AND I THINK THAT THE SIGN BOARD AND THE BOA REALLY SERVE SIMILAR FUNCTIONS. THE SIGN BOARD. DO WE WANT TO GRANT KIND OF A VARIANCE TO THE REGULAR SIGN REGULATIONS? BECAUSE WHERE THE PROPERTY IS, THE STANDARD OF REVIEW IS A LITTLE DIFFERENT, AND WE'LL DO SOME TRAINING WITH THEM TO UNDERSTAND THEY'RE NOT QUITE AS DRACONIAN, IF YOU WILL. AND THE SIGN ORDINANCES THAT WOULD BE WITH THE ZONING ORDINANCE. BUT THEY HAVE KIND OF SIMILAR FUNCTIONS. AND SO WE THOUGHT THERE WOULD BE SOME, SOME SERIOUS WE'LL HAVE TO DO SOME TRAINING WITH THEM TO UNDERSTAND SO THAT WHEN THE SIGN BOARD OR THE BUILDING STANDARDS BOARD OR THE BOARD OF ADJUSTMENT, THE STANDARD OF REVIEW IS DIFFERENT FOR EACH ONE OF THOSE. AND PROCEDURALLY, THEY'D HAVE TO CONVENE AS A SIGN BOARD, THEN ADJOURN AS A SIGN BOARD, AND THEN CONVENE AS THE BOARD OF ADJUSTMENT. THERE IS THERE IS SOME PROCEDURAL STUFF. THEY'LL HAVE TO BE TRAINED AND UNDERSTAND. YEAH. AND THEN WE COULD GIVE THEM THINGS TO DO ON THURSDAY NIGHT WHERE THEY ONLY HAVE ONE ZONING CASE, BUT THEY MAY HAVE A COUPLE OF SIGN BOARD CASES. AND IT'S REALLY HAVE EVERYONE COME TOGETHER ONE TIME AND PERFORM ALL THOSE FUNCTIONS THAT I'VE COME THIS THURSDAY, AND THEN NEXT THURSDAY WE TRY TO PACK THAT ALL TOGETHER. AND ONE OF THE THINGS THE SIGN CONTROL BOARD IS CHARGED WITH, AND ALWAYS HAS BEEN, IS THAT FROM TIME TO TIME, THEY SHOULD DO A REVIEW OF THE SIGN ORDINANCE TO UPDATE. THERE'S SOME TECHNOLOGY IN SIGN ORDINANCE THAT YOU JUST DON'T SEE ANYMORE. AND SO GOING THROUGH AND REVIEWING IT, YOU CAN ACCOMMODATE SOME NEW ADVERTISING METHODS THAT WE MAY OR MAY NOT WANT. SO THAT'S A GOOD TIME FOR THEM TO BE ABLE TO ADDRESS THOSE KIND OF ISSUES TO. THEY'VE CONVERTED ME. I'M A BELIEVER NOW OKAY. ALL RIGHT. THANK YOU. ALL ALL RIGHT. WELL DONE. THANK YOU THANK YOU THANK YOU OKAY. ITEM THREE B PLANNING AND ZONING COMMISSION ANNUAL REPORT PRESENTATION. GOOD AFTERNOON. MAYOR. EXCUSE ME. MAYOR. CITY COUNCIL. I'LL BE.I'LL BE HITTING THE PLANNING AND ZONING DEPARTMENT FOR THE UPDATE. I'M LESLIE JONES, ASSISTANT DIRECTOR OF PLANNING AND ZONING. AND SO HERE'S OUR PLANNING AND ZONING DEPARTMENT QUARTERLY UPDATE. SOME OF THE PROJECTS THAT WE THAT CAME THROUGH PLANNING AND ZONING COMMISSION THIS YEAR HAS BEEN THE MURPHY'S. FOR 615 COCKRELL HILL. IT FAILED. AND PLANNING AND ZONING ON JULY 15TH, I MEAN, EXCUSE ME ON JUNE 9TH. AND THEN IT WENT TO COUNCIL ON JULY 15TH, WHERE IT ALSO FAILED AS FAR AS THE LIFE CYCLE THAT CAME TO PLANNING AND ZONING ON MAY 12TH AND ON JUNE 9TH, BECAUSE IT WAS A CONTINUATION, PLANNING AND ZONING. AND THEY PASSED IT 5 TO 1. AND THEN IT WENT TO CITY COUNCIL ON JULY 15TH FOR THIS NEXT PROPERTY. THIS IS WHAT WAS WILL WAS CONSIDERED THE TOYOTA PROPERTY, BUT IT'S NO LONGER TOYOTA PROPERTY. BUT THIS IS THE SEVEN 3730 EAST HIGHWAY 20, IN WHICH THE MARRIOTT AND THE DEVELOPER IS LOOKING TO DO DIFFERENT HOTELS AND POSSIBLY A COFFEE CENTER OR A EATERY. THE STAFF THEY PROVIDED THE DEVELOPER WITH AVAILABLE PLANS AND ENVIRONMENTAL REPORTS FOR THE PROPERTY. THE MAYOR HAS ALREADY BEEN APPROVED FOR THE SITE. DEVELOPER HAS HIRED PROFESSIONALS TO CREATE THE
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PLANS FOR THE SITE IS ANTICIPATED TO HAVE PRELIMINARY DRAWINGS WITHIN 6 TO 8 WEEKS, AND THERE'S A POSSIBILITY OF ANOTHER HOTEL, BUT THEY'RE STILL GOING BACKWARDS AND FORWARD WITH THAT. SOME OF THE PLANS AND PROJECTS THAT WE HAD WAS FOR 914 AND 918 HIGHWAY 67, THE REPLAT WAS APPROVED WITH PLANNING AND ZONING COMMISSION. NO BUILDING PERMITS AS OF NOW HAS BEEN APPLIED FOR AS OF OCTOBER OF 2025. OKAY, AS FAR AS THE COMPREHENSIVE PLAN ADOPTION, HERE'S A QUICK TIMELINE. A JOINT PUBLIC HEARING WITH THE PLANNING AND ZONING AND CITY COUNCIL WAS DONE ON JULY 22ND. THE CDC RECOMMENDED APPROVAL ON AUGUST 25TH. PLANNING AND ZONING. WE HAD OUR FIRST HEARING ON AUGUST 11TH. OUR SECOND HEARING WAS ON SEPTEMBER THE 8TH. IT WAS ADOPTED ON SEPTEMBER THE 30TH BY THE CITY COUNCIL. AT THE SPECIAL MEETINGS. HERE'S A QUICK SNIPPET OF BASICALLY THE COMPREHENSIVE PLAN OF SOME OF THE THINGS THAT WAS DISCUSSED WITHIN THE COMPREHENSIVE PLAN. HERE'S SOME OF THE IDEAS OF THE MULTIFAMILIES THAT YOU KNOW THEY'RE ENVISIONING AS FAR AS PERMITTING AND INSPECTIONS.THERE'S AS FAR AS THE BREAKDOWN, 29 WERE APPROVED OR 29 APPROVED PLANS AS FAR AS INSPECTIONS THAT WERE PASSED, IT WAS 617 RE INSPECTIONS WITH THE FEE WAS 38. CERTIFICATE OF OCCUPANCY INSPECTIONS IT WAS 32. THE FEES THAT HAVE ALREADY BEEN PAID WAS 23 FEES THAT ARE DUE OF 45 PERMITS ISSUES AND COMPLETED IS 512 FOR PLANNING AND APPLICATION RECAP. WE HAD SEVEN PLAT APPLICATIONS FOR $23,500 SPECIFIC USE PERMIT APPLICATIONS. IT WAS SEVEN OF THEM FOR $8,050 REZONING OR ZONING CHANGE APPLICATION. WE HAD TWO FOR $1,175. AND THEN THE ZONING BOARD OF ADJUSTMENT APPLICATIONS, WE HAD THREE FOR $1,530. THE PLANNING AND ZONING COMMISSION, SOME OF THE THINGS THAT WE STARTED INCORPORATING WITHIN THAT IS ADDING BRIEFINGS FOR ADDITIONAL TRAINING WITHIN THE PLANNING ROLE PRIOR TO THE ACTUAL MEETING. ALSO, AS FAR AS THE AGENDAS AND WHAT'S BEEN GOING ON OCTOBER 14TH, THERE WAS NO ACTION ITEMS THAT WERE SCHEDULED. ON DECEMBER 9TH, WE HAD THE PLAT. WELL, IT WAS ACTUALLY A REPLAT FOR 914 AND 918 EAST HIGHWAY 67. ON DECEMBER 30TH, WE HAD ANOTHER REPLAT FOR 223 AND 301 WAS CALLED WISDOM. WE ALSO HAD THE PLAN DEVELOPMENT FOR WHEATLAND PLAZA WHICH CAME BACK UP THE PD DID TO REEVALUATE SOME THINGS ON THAT. ON JANUARY THE 13TH, THERE WAS A PLAT AND REPLANT AT 1700 CEDAR HILL ROAD. ALSO FOR A SPECIFIC SPECIFIC USE PERMIT. AND THEN WE ALSO HAD THE SECONDARY SCHOOL THAT WAS PROPOSED ON FOR REPLAT ON JANUARY THE 13TH. ON FEBRUARY THE 10TH, WE HAD A REPLANT FOR 1318 TO 1322. ON MARCH 10TH WE HAD A PLAN DEVELOPMENT FOR 914 FOR THE POSSIBILITY OF THE BOJANGLES. ON MARCH 31ST WE HAD THE. IT CAME BACK FOR THE 914 AND 918 TO BE REVIEWED AGAIN IN PLANNING AND ZONING ON APRIL 2025. WE DIDN'T HAVE A MEETING.
MAY 12TH. WE HAD THE PLAN OF DEVELOPMENT FOR LIFE SCHOOL, AND THEN ON JUNE 9TH, WE HAD FOUR SPECIFIC USE PERMITS TWO FOR SHORT TERM RENTALS, ONE FOR AUTO REPAIR, AND THEN ONE FOR THE FUEL PUMPS, WITH MURPHY'S. ALSO, WE HAD THE LIFE SCHOOL PLAN DEVELOPMENT THAT WAS PRESENTED ON THAT DAY AS WELL. ON JULY 14TH, WE HAD THE 914 AND 918 REPLAT THAT WAS FINALIZED ON THAT DAY. THE SPECIFIC USE PERMITS FOR THE GROOMING, THE AUTO DEALERS, TWO AUTO DEALERSHIPS, AND THEN THE SHORT TERM RENTAL WAS DONE ON JULY 14TH. ON AUGUST 11TH, WE HAD A REPLAY FOR 718 CAVING, 214 RED BIRD AND 623 YELLOWSTONE. ALSO ON AUGUST 11TH, WE HAD THE SPECIFIC USE PERMITS FOR THE DOG GROOMING BUSINESS AND THE AUTO DEALERSHIP. AND THEN WE HAD THREE REZONING CASES AT 18, THREE, 14 AND 400 EAST CENTER STREET. ON SEPTEMBER THE 8TH. WE HAD THE SPECIFIC USE PERMIT FOR DOG GROOMING. AND THEN THE LAST ONE, IT WAS REMOVED FROM THE AGENDA BECAUSE THE APPLICANT, THEY SAID THEY WASN'T PREPARED TO COME TO THE PLANNING, AND THEY WANTED A LITTLE MORE TIME TO DO SOME THINGS WITH THEIR SITE PLAN ON THE REZONE AND ZONE CHANGE FOR 400 EAST CENTER STREET. THAT WAS DONE ALSO ON SEPTEMBER THE 8TH. ON OCTOBER THE 3RD, WE HAD ZBA FOR TEN FAIRWAY DRIVE TO
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REDUCE THE MINIMUM LOT. WE HAD PALM AVENUE FOR ZBA. WE HAD OREO BOULEVARD FOR ZBA, AND THEN MICRODROPLET ZBA FOR A MEETING. BECAUSE ZBA MEETING HAS BEEN MORE SPORADIC BECAUSE OF COURSE WE DON'T HAVE AS MANY CASES FOR ZBA FOR OCTOBER THE 29TH, THAT MEETING WAS CANCELED.AND THEN FOR NOVEMBER THE 11TH, WE ALSO HAD THE FAIRWAY DRIVE, 1427 ORIOLE BOULEVARD, AND THEN 627 MICHAELS DRIVE. JUNE THE 5TH. WE HAD TO EXPLORE STREET FOR THE SETBACKS, AND THAT'S PRETTY MUCH BEEN OUR ZBA. Y'ALL HAVE ANY QUESTIONS? MIGHT BE FOR THE CITY ATTORNEY. OKAY. OH.
YOU'LL DO. SO RIGHT NOW. WE HAVE A COMPREHENSIVE PLAN THAT IS NOT ENTIRELY IN AGREEMENT WITH OUR ZONING ORDINANCE. SO WE. WE HAVEN'T HAD ANY DISCUSSION ABOUT UPDATING OUR ZONING ORDINANCE. SO HOW SOON DO WE NEED TO GET GOING AND UPDATING OUR ZONING ORDINANCE TO AGREE WITH OUR COMPREHENSIVE PLAN AS SOON AS POSSIBLE, SINCE WE HAVE SOME DEADLINES WITH THAT. SO I GUESS THAT'S THAT'S MY QUESTION. WHAT WHAT WHAT ELSE WHAT ARE THOSE DEADLINES? SO WE HAVE STARTED WORKING ON SOME OF THE ORDINANCES. WE ARE GOING TO HAVE TO GO AND ASK TO GET A REWRITE OR OVERALL REWRITE. BUT RIGHT NOW WE'RE JUST NOT THERE YET. WE'RE TRYING TO GET EVERYTHING ELSE IN PLACE. BUT RIGHT NOW WE ARE ADDRESSING SOME OF THE ORDINANCE. BUT SO THAT WAY WE CAN BE ABLE TO AT LEAST IMPLEMENT SOME OF THE THINGS THAT'S ON THE COMPREHENSIVE PLAN. SO YOU'LL BE GETTING THOSE WITHIN THE NEXT COUPLE OF COUNCIL MEETINGS. YEAH, I KNOW, YOU KNOW, THIS IS WE'RE KIND OF IN A TRANSITION PERIOD RIGHT NOW. RIGHT. BUT I MEAN, WE'VE GOT CASES ON OUR AGENDA TONIGHT WHERE WE'RE LOOKING AT WHAT COMPREHENSIVE PLAN. BUT NOW AN OUTDATED ZONING ORDINANCE. AND SO MY QUESTION WAS HOW HOW SOON WE CAN UPDATE ZONING ORDINANCE TO MATCH THE COMPREHENSIVE PLAN AS POSSIBLE. SO WE HAVE HAD SOME CONVERSATIONS INTERNALLY ABOUT, YOU KNOW, HOW WE GET THAT DONE. AND, YOU KNOW, IT'S GOING TO TAKE PROBABLY AN 18 MONTH LONG TIME FRAME TO GET IT DONE, TO GO FROM BEGINNING TO END. YEAH, THAT'S HOW HOW LONG MOST OF THESE TAKE. BUT AS SHEILA SAID, WE'VE GOT A COUPLE THINGS THAT WE'RE WANTING TO BRING FORWARD HERE IN EARNEST. ONE IS THE DOWNTOWN OVERLAY DISTRICT. THAT'S KIND OF A SHORT TERM FIX UNTIL WE GET THE LONG TERM ZONING CODE REWRITTEN, OTHER, OTHER OPTIONS THAT WE WANT TO BRING FORWARD PERTAIN TO, LIKE AUTO REPAIR TYPE TYPE BUSINESSES. SO WE CAN BEGIN TO, YOU KNOW, BETTER, BETTER CONTROL SOME OF THAT. THERE HAS BEEN SOME CHANGES IN THE STATUTE. IF WE UPZONE SOMEONE'S PROPERTY, WE HAVE TO GIVE THEM NOTICE AND IT'S MUCH MORE INVOLVED PROCESS. AND THAT'S GOING TO TAKE TIME TO DO ALL OF THAT ADDS TIME TO THE PROCESS. SO IF YOU COULD USE YOUR PROPERTY FOR TEN THINGS, IF WE UPZONE IT SO YOU CAN ONLY USE IT FOR FIVE THINGS AND THEY'RE DIFFERENT, WE HAVE TO GIVE ALL KINDS OF NOTICES THAT WE DIDN'T HAVE TO GIVE BEFORE. SO IT'S GOING TO ADD WE NEED ONE. WE HAVE TO TRAIN TWO. THANK YOU TO THE TEXAS LEGISLATURE TO DO THAT. BUT I THINK IT'S GOING TO PROLONG TO MAKE IT MORE DIFFICULT. FOR BUILDING CHANGES. MR. HAGER, IN THAT ALONG THAT LINE, WE USED TO HAVE AN ORDINANCE OR USED WITHIN OUR COMPREHENSIVE ZONING THAT IF YOU LET'S SAY YOU HAD AN AUTO REPAIR SHOP ON MAIN STREET AND YOU WENT TO SELL THAT BUSINESS AND THE PROPERTY THAT AS LONG AS THERE WASN'T MORE THAN 6 OR 12 MONTHS OF VACANCY, THAT THAT HAS THE RIGHT NON-CONFORMING USE AND NONCONFORMING RIGHTS. SO IF IT'S IF IT'S VACANT OR DEAD FOR SIX MONTHS, YOU LOSE YOUR NONCONFORMING RIGHTS. BUT IF IT'S NOT, THEN YOU CAN GO FROM ONE OWNER OF THE AUTO REPAIR SHOP TO ANOTHER OWNER. NOW, THERE MAY BE SOMETHING ELSE WE WANT TO LOOK AT. ALSO, THEY DO THIS IN DALLAS. I'M NOT SAYING IT'S NECESSARILY A GOOD THING, BUT IT'S A MANAGEMENT THING. WHEN THEY MAKE A MAJOR CHANGE TO DO A PD, ANY USE THAT WAS IN EFFECT ON THE DATE PASSAGE OF THE ORDINANCE OR AT SOME DATE IS GRANDFATHERED AND MADE LEGAL AND NOT NONCONFORMING. IT'S ILLEGAL USE. FOR EXAMPLE, I'LL GIVE YOU ONE THAT I'M FAMILIAR WITH, BISHOP ARTS. THERE WAS AN OLD BUILDING DOWN THERE THAT WAS A HOTEL AT ONE TIME BACK IN THE 1920S WHEN THEY DID THE BISHOP ARTS PD DISTRICT. IN 1984, THEY, I SAY
[00:55:07]
1994. THEY GRANDFATHERED THAT HOTEL. AND SO THEY SAID THAT ANY USE THAT WAS IN EFFECT ON JULY 1ST, 1984 WAS A LEGAL CONFORMING USE. SO THEY HAD THEIR LIST OF USES THAT WERE ALLOWED, AND THEY BASICALLY PROTECTED A NUMBER OF USES THAT HAD A HISTORICAL. SO WE THERE MAY BE SOME THINGS WE CAN DO TO HELP. I THINK IT HELPS SPEEDS THINGS UP. IF I KNOW I'M PROTECTING SOMEONE NOT MAKING THEIR BUSINESS NON-CONFORMING BECAUSE IT'S HARD TO GET A LOAN IF YOU HAVE NON-CONFORMING PROPERTY, IT'S HARDER TO DEVELOP. IT'S HARDER TO. BUT ON THE OTHER HAND, THINGS MAY NEED TO CHANGE. SO THOSE ARE ALL THINGS THAT ARE ADDING TO THE TIMELINE. SO I GUESS IT'S MY MY GENERAL CONCERN. UNDERSTOOD. BECAUSE WHEN AGAIN WE'VE GOT CASES TONIGHT. BUT OVER THE NEXT 18 MONTHS AND WE LOOK AT BECAUSE IN OUR NEW COMPREHENSIVE PLAN ZONING IS PRETTY POWERFUL TOOL THAT WE'VE EXPRESSED IN THIS PLAN TO EXECUTE THIS VISION. BUT WHAT HAPPENS WHEN OUR CURRENT ZONING ORDINANCE IS IN CONFLICT WITH HOW WE'RE INTERPRETING THE NEW COMPREHENSIVE PLAN? BECAUSE ONE TAKE PRECEDENT OVER THE OTHER? YEAH, THE COMP PLAN IS SUBSERVIENT TO ZONING. ZONING IS PROPERTY RIGHTS, NOT JUST A WISH. HOWEVER, HOWEVER, YOU CAN INITIATE ZONING, YOU HAVE THE ABILITY TO INITIATE ZONING SO WE CAN INITIATE ZONING. YOUR NEXT MEETING. IF YOU IDENTIFY AN AREA AND YOU SAY, WELL, IT'S SINGLE FAMILY RESIDENT AND IT NEEDS TO BE OFFICE OR NEIGHBORHOOD SERVICES, WE CAN INITIATE THAT ZONING. LET'S DO IT. SO THAT'S DRIVEN REALLY BY YOU. NOW YOU'VE GOT TO HAVE STAFF TO EXECUTE IT. SO, SO BUT WE CAN INITIATE THE ZONING. SO WHEN YOU GET THAT COMP PLAN YOU START LOOKING AT THAT COMP PLAN AND IT'S EFFECTIVE. YOU MAY SAY WE NEED TO DO SOMETHING WITH THIS PART OF TOWN. IT NEEDS TO BE SOONER THAN LATER, MORE WORKSHOPS. AND THEN YOU CAN INITIATE THE ZONING ON THAT. TO MATCH THAT, WE HAVE ZONING PRODUCT TO MATCH THE COMP PLAN, ESPECIALLY IF WE THINK IT'S GOING TO BE HOT OR IT IS HOT. AND WE NEED TO GET AFTER. I THINK I THINK MR. PENNEBAKER IS RIGHT, THAT IF WE'RE IDENTIFYING AN AREA THAT WE WANT TO DO RIGHT NOW AND WE CAN DO THAT, WE CAN INITIATE ZONING ON THAT PROPERTY, WE SHOULD PROBABLY WORKSHOP IT PRETTY QUICK AND TRY TO FIND SOME THINGS, BECAUSE, YOU KNOW, RIGHT NOW, AND THIS HAS BEEN PART OF OUR PROBLEM ALL ALONG, AND IT'S ONLY GOING TO BE WORSE THAN NOW BY THE EXPECTATIONS OF OUR COMPREHENSIVE PLAN, THAT THERE ARE CERTAIN THINGS THAT ARE KEEPING PEOPLE FROM HAVING DESIRABLE BUSINESSES ON MAIN STREET, ESPECIALLY IN THOSE MULTI-STORY BUILDINGS ON THE NORTH AND SOUTH, WHERE THERE'S ALMOST NO HARM, NO FOUL, BUT THEY'RE NOT ALLOWED IN BECAUSE OF THE RESTRICTIVE ZONING. AND SO THAT'S FIXING THOSE THINGS.BUT WHAT ELSE WOULD WE WANT TO LOOK AT TO MAKE IT FAVORABLE TO THE COMP PLAN INTENT? NOW WE'D HAVE TO GET THAT DONE THROUGH SOME WORKSHOPS TO HELP HAND SOMETHING OVER TO TO THE STAFF FOR THEM TO START TO LOOK AT AND CREATE. IF YOU GO THIS ROUTE AND START INITIATING ZONING, YOU GUYS NEED TO DO SOME PUBLIC RELATIONS BECAUSE YOU DON'T WANT TO SCARE YOUR CITIZENS. PEOPLE GET SCARED IF THEY THINK THEY'RE BEING ZONED OUT. NOW, THE LEGISLATURE HELPED YOU A LITTLE BIT. NOT IT TAKES A HIGHER PERCENTAGE OF CITIZENS TO OPPOSE AND INSTIGATE THE THREE QUARTER SUPERMAJORITY VOTE. IT'S GONE FROM 20% UP TO ALMOST 50%. SO WE WROTE THAT RIDE ABOUT 20 YEARS AGO WHEN THEY MISTAKENLY THOUGHT WE WERE CLOSING ALL THE AUTO REPAIR BUSINESSES ON MAIN STREET, AND WE PAID THE PRICE FOR THAT. SO THAT'S THAT'S A GOOD POINT. I GUESS THAT'S UP TO THE CITY MANAGER TO WORK OUT THAT UPFRONT VOICE TO, TO LET PEOPLE KNOW IN A WAY THAT WON'T MAKE PEOPLE SCARED. YEAH. AND THE MORE IF WE START INITIATING THAT, THEN WE NEED TO DO IT THE NIGHT WE INITIATED WHY WE'RE DOING IT. MR. ADOPTED THE.
QUESTION. MR. RAUSCHER, YOU'RE WORKING ON OVERLAY FOR DOWNTOWN AND MAIN STREET CORRIDORS OR JUST THE DOWNTOWN RIGHT NOW. SO SO WE HAVE ONE DRAFTED FOR THE DOWNTOWN, BUT WE CAN WE TAKE PARTS OF THAT AND, YOU KNOW, TWEAK IT AND APPLY THAT FOR THE SOUTHERN MAIN STREET AREA. IT
[01:00:03]
MIGHT BE A GOOD BASE FOR US TO WORK OFF OF WHEN WE START THINKING ABOUT THINGS. AND IS THAT. YES. YEAH. SO, MR. COHEN, SINCE YOU BROUGHT THE SUBJECT UP, HOW SOON WOULD YOU THINK WE'D NEED TO START WORKSHOPPING SOME OF THIS? WELL, I THINK SO. WE'VE GOT SOME PRETTY GOOD OPPORTUNITIES RIGHT NOW. I THINK IT SOUNDS LIKE THEY'RE ALREADY WORKING ON SOMETHING.AS SOON AS THEY'VE GOT SOME IDEA OF WHAT AN OVERLAY WOULD LOOK LIKE DOWNTOWN AND SOUTH MAIN. YEAH. AND AS SOON AS THEY GOT READY. OKAY. SO WHAT'S THE EXPECTATION? NOT PUTTING ANY PRESSURE ON YOU, MR. RAUSCHER? WE'LL BE READY IN TWO WEEKS. GOOD AFTERNOON. NO, I MEAN, WHAT I WHAT I'D LIKE TO BE ABLE TO DO IS MAYBE, MAYBE AT THE DECEMBER MEETING, WE CAN BRING, YOU KNOW, THE FIRST, YOU KNOW, THE OVERLAY DISTRICT FOR DOWNTOWN AND THEN, YOU KNOW, THE IDEAS ON THE SOUTH MAIN CORRIDOR AS WELL. WE HAVE ONE MEETING IN DECEMBER. WE HAVE ONE MEETING IN DECEMBER. DOES THAT SOUND THAT SOUND OKAY WITH EVERYONE? I WAS TALKING ABOUT THE COUNCIL MEETING, THE RETREAT. WE DO HAVE THE RETREAT ON THE 12TH. WE'VE GOT EVERYBODY PRETTY MUCH ON THAT. WE COULD DO IT ON THE 12TH. WE COULD ADD THAT ITEM. THE 12TH.
WE WOULD HAVE MORE FLEXIBILITY WITH TIME TO DISCUSS IT AND TAKE OUR TIME. AND WE COULD ADD THAT TO THE AGENDA. COUNCIL MEETING WILL BE PRESSED FOR TIME. WOULD YOU INITIATE THE CHANGE IN ZONING FOR THE OVERLAYS THAT NIGHT? IF THE COUNCIL I MEAN, WE COULD DO THE AGENDA AND DO THE. I'M JUST ASKING SO I CAN DO THE RESOLUTION. WE'LL HAVE A LOOK AT IT ON THE 12TH. RIGHT. AND THEN POTENTIALLY SO THE 12TH WILL KNOW. WOULD THAT BE OKAY? I'M FINE WITH IT. DOING IT ON THE 12TH. AND THEN WE WOULD THEN ROLL THAT OUT IN TERMS OF INITIATING THE CHANGE ZONING FOR WHATEVER AREAS THAT MIGHT BE AFFECTED THAT YOU WANT TO THAT PRODUCT TO ENCOMPASS. SO YOU'RE ASKING, ARE WE GOING TO TAKE ANY ACTION AT 12? YEAH, OKAY. THAT'S ALL I'M ASKING. SO IF WE WORKSHOP IT ON THE 12TH AND THEN WE HAVE WHAT WE DISCUSSED ON THE 12TH, BROUGHT TO THE NEXT COUNCIL MEETING, THAT ALLOWS THE PUBLIC TO HEAR IT AND WE CAN TAKE ACTION ON IT THEN, OKAY. BEFORE THE PUBLIC. OKAY. SO I'LL MAKE SURE I GET IT. YEAH. WELL NOW WE WILL HAVE TO POST THE 12TH MEETING FOR THE 16TH EVERY MONTH. THE 16TH, ISN'T IT. PUT IT ON THAT ON THAT TUESDAY THAT MAKES THIS COUNCIL MAKE UP THEIR MIND. YES.
OKAY. SO WE WOULDN'T BE ABLE TO MAKE ANY CHANGES. RIGHT. OKAY. YEAH. PUBLIC HEARING REQUIREMENTS TO. YEAH. WELL WHAT THEY ALL YOU NEED TO DO IS INITIATE THE COUNCIL INSTRUCTS THE MANAGER'S OFFICE TO INITIATE A CHANGE IN ZONING FOR WHATEVER IT IS THEY WANT. AND THEN WE HAVE TO GIVE THE NOTICE AND FILL OUT THE APPLICATION AND DO ALL THE OTHER STUFF THAT ANY PROPERTY OWNER. PROCESS. LET ME GO BACK TO THE MANAGEMENT AND STAFF. IF WE'RE PUTTING THIS ALL TOGETHER, ALL OF A SUDDEN YOUR HAIR'S ON FIRE, LET US KNOW. BECAUSE IF WE HAVE TO PUSH THIS TO JANUARY, I DON'T WANT TO. I DON'T WANT TO ASK YOU TO DO THE IMPOSSIBLE.
IF YOU THINK IT'S POSSIBLE RIGHT NOW, WE'LL PLAN ON THIS PRELIMINARILY, AND THEN WE'LL SEE IF ANY TIME. THE GOOD NEWS IS PROBABLY DEVELOPERS ARE NOT GOING TO UNDERTAKE TO DO ZONING CASES DURING THE HOLIDAYS. YEAH. SO YEAH, WE HAVE A LITTLE TIME. WE HAVE A LITTLE TIME. YEAH. WE NEED TO GET OUT. I'D RATHER BE DONE RIGHT THAN FEEL LIKE IT. YEAH, YEAH. SO WE HAVE I MEAN, IF WE FEEL LIKE IF WE WANT IT, IT'S GOING TO BE BETTER. IF WE PUSH IT BACK AND HAVE MORE TIME, THEN, I MEAN, I'M OKAY. LET'S LET THEM PUT THEIR HEADS TOGETHER AFTER THEY GET OUT OF HERE. BECAUSE RIGHT NOW THEY'RE TRYING TO IMPRESS US. IT'S WORKING TOO. SO YEAH, BUT IF IF YOUR EXPECTATION IS YOU WANT SOMETHING DONE QUICKLY, WE GET IT. WE'LL MAKE IT HAPPEN AS QUICK AS MR. COOMBS POINT. WE WANT TO DO IT RIGHT, AND WE WANT TO GIVE STAFF. AND IT NEEDS TO BE DONE TO, TO REALLY DO. WE DO HAVE THAT 12TH WORKSHOP ALREADY PENCILED IN.
SO I MEAN THAT SEEMS LIKE A LOGICAL OBVIOUSLY WE NEED TO GO BACK AND JUST MAKE SURE CAN WE MEET THAT WHICH WE'LL LOOK AND WE'LL RESPOND BACK TO COUNCIL WITH A PROPOSED SCHEDULE.
SOUNDS GOOD OKAY. ALL RIGHT. WE HAVE A WORKSHOP ON DECEMBER 12TH. IT'S ON THE CALENDAR. IS IT I THOUGHT I DID EVERYBODY. YEAH. YEAH I DON'T HAVE THIS CALENDAR. SO YOU DIDN'T HAVE TO SEND OUT A CONFIRMATION. DID YOU PROVIDE A TIME? NO, SHE JUST ASKED TO SEND IT OUT. SHE ASKED IF THE DATE WAS ACCEPTABLE FOR EVERYBODY. YES. YEAH. WE'LL SEND OUT A FINAL SCHEDULE. BUT THE 12TH WAS WHAT WE WERE TRYING. WE WERE PLANNING ON DOING IT STARTING
[01:05:03]
IN THE MORNING AND GO THROUGH THE ITEMS. I DON'T WANT TO. YEAH. SO WE'LL WE'LL GO AHEAD AND GET THAT THAT OFFICIAL SCHEDULE OUT. SO YOU KNOW WITH THE AGENDA ETC. TAKEN OFF OF WORK. SO IT'S HAPPENING. IT'S HAPPENING. OKAY I PROMISE IT'S HAPPENING. SO I WASN'T THERE.SO THIS EXECUTIVE SESSION, EXECUTIVE SESSION OKAY. ALL RIGHT. SO WE ARE COMPLETE WITH
[EXECUTIVE SESSION]
OUR WORK SESSION ITEMS FOR THIS EVENING. AND WE WILL RECESS AT 605 FROM OUR WORKSHOP* This transcript was compiled from uncorrected Closed Captioning.