OFF? BUT YET? NO. I HAVEN'T SEEN YET. OKAY, ALRIGHT. THE TIME STAMP IS 405. AND WE ARE
[CALL TO ORDER]
[00:00:11]
BRINGING TO ORDER THE CITY COUNCIL SPECIAL MEETING FOR OCTOBER. 23RD 2023. AND THIS IS BEING THIS PARTICULAR MOMENT. WE ARE BROADCASTING BY VIDEO AND AUDIO. WE WILL SOON GO INTO EXECUTIVE SESSION WHERE WE WOULD CUT BOTH OF THOSE OFF AND THEN AT FIVE O'CLOCK WE ANTICIPATE A BROAD TIME COMING BACK UP FOR PRESENTATION BY OUR NEXT CANDIDATE, MR CASTRO, AND AT THAT PARTICULAR TIME, AND HE DIDN'T MAKE HIS PRESENTATION, WE WILL COME BACK IN RECONVENE[1. EXECUTIVE SESSION BRIEFING]
EXECUTIVE SESSIONS AND CONTINUE I'LL UNTIL WE ARE FINISHED WITH OUR BUSINESS. SO WITH THAT. WE ARE READY TO GO INTO EXECUTIVE SESSION. OFFICIALLY RECESS AT OKAY ALL RIGHT. GOOD AFTERNOON. WE ARE REOPENING THE CITY COUNCIL SESSION FOR MONDAY. OCTOBER 23RD 2023 AND THE TIME STAMP ON THAT IS 4 50. 4 59. FOR EVERYONE'S INFORMATION IS PRESENT AND ALL THOSE INTERVIEWS WITH US ONLINE AS WELL. WE STARTED OUR CITY COUNCIL SESSION TIED AT FOUR O'CLOCK, ACTUALLY, WE STARTED AT 405. AND THEN WE RECESSED CITY COUNCIL AT 406. WE WENT INTO EXECUTIVE SESSION AT 407. WE RECESSED EXECUTIVE SESSION AT 4 47. AND WE'RE NOW IN HERE.RECONVENING CITY COUNCIL OPEN SESSION NOW AT 4 59. AND WANTED TO GIVE YOU THOSE TIMESTAMPS. SO YOU UNDERSTAND THE PROCESS AND THE HOUSEKEEPING AND WHAT WE GO THROUGH. THE INDIVIDUAL THAT WE HAVE IS OUR FINALISTS IN OUR QUEST TO SEEK A NEW CITY MANAGER BE DR MIKE FINCH, AND HE'LL BE ABLE JUST A MOMENT. AND ONCE I UNDERSTAND HE WILL MAKE HIS PRESENTATION. WE WILL THEN RECESS. WELL I'M SORRY. ONCE HE FINISHED HIS PRESENTATION WOULDN'T THINK CITIZEN COMMENTS.
WE HAVE ANY SENSE COMMENTS WE HAVE DONE SO WE WILL DISPENSE WITH THAT ON THE AGENDA. SO THEN WE WILL GO BACK INTO EXECUTIVE SESSION IN THE BRIEFING ROOM. AND THERE IS NO TIME LIMIT ON HOW WE WILL BE HOW LONG WE WILL BE IN EXECUTIVE SESSION. THAT'S WHERE WE'LL BE ABLE TO DISCUSSING THINGS WITH WITH DR CASTRO HIMSELF. ONCE WE ARE DONE WITH THAT WE WILL THEN RECESS EXECUTIVE SESSION. WE WILL REOPEN THE CITY COUNCIL WILL COME BACK ON LIVE IN TERMS OF VIDEO AND AUDIO. AND THEN WE WILL GO TO ITEM FIVE ON THE AGENDA, WHICH IS TAKING ANY ACTION AS A RESULT OF EXECUTIVE SESSION AND I WILL TELL YOU RIGHT NOW THERE WILL BE NO ACTION TO BE TAKEN AS A RESULT, PERCEPTION AND THEN WE WILL ADJOURN OUR MEETING AT WHATEVER TIME THAT OCCURS. SO THAT'S THE HOUSEKEEPING ASPECT OF WHERE WE'RE GOING TONIGHT. AND THIS IS THE SAME PROCESS WE HAVE FOLLOWED FOR THE PAST TWO CANDIDATES WE HAVE INTERVIEWED.
JUST WANT TO LET YOU KNOW THAT SO WE HAVE PICKING EXTREME AMOUNT OF DUE DILIGENCE IN SEEKING A CANDIDATE FOR OUR NEXT CITY MANAGER FOR THE CITY OF DUNCANVILLE. AND WE HAVE EMPLOYED THE FIRM OF T TWO. IN ORDER TO DO THAT FOR US, AN EXECUTIVE SEARCH FIRM, WHICH WAS ANOTHER PROCESS THAT WE WERE VERY DILIGENT IN AS A CITY COUNCIL AND MAKING THAT PROCESS
[3A. Public presentation by City Manager Candidate Mike Castro]
TO COME TO TODAY, SO WITH THAT, I'M GOING TO TURN IT OVER TO MR MIKE WILSON FROM T TWO AND HE WILL THEN TAKE THE MEETING FROM HERE. IT'S ALL YOURS, SIR. WELCOME. IT'S MY PLEASURE TO INTRODUCE YOUR CANDIDATE FINALIST DR MIKE CASTRO. UM MR CASTRO, IF YOU'LL GO AND COME ON UP AND GETS UP WHAT YOU'LL NOTICE ON MR CASTRO'S SLIDES ARE QR CODES AND YOU'LL SEE QR CODES KIND OF POSTED AROUND THE CHAMBER AND ALSO ON THE BIG SCREEN OUTSIDE COUNSEL WANTS YOUR INPUT, SO PLEASE, EITHER ENTER THE LINK OR SCAN THE QR CODE. SHOULDN'T TAKE LONG TO PROVIDE FEEDBACK, AND THIS FEEDBACK WILL BE PROVIDED TO THE CITY COUNCIL AS THEY MOVE FORWARD, AND, UM, THEIR DECISION MAKING PROCESS SO MR CASTRO WILL NOT BE TAKING QUESTIONS IN RESPONSE TO HIS PRESENTATION, SO PLEASE ENGAGE THE FEEDBACK FORMAT. AND WITH THAT, I'LL TURN IT OVER DR CASTRO. TIME IS IMPORTANT. SO I'M GOING TO BE LOOKING AT MY WATCH. ONCE OR TWICE. IT IS GOOD TO SEE SO MANY PEOPLE OUT IN THE AUDIENCE. I WILL, LIKE, GET RIGHT TO IT.[00:05:03]
WHAT I'M GOING TO DO IS PRESENT WHAT MY 1ST 60 DAYS WOULD LOOK LIKE IF I AM TO BE CHOSEN AS YOUR NEXT CITY MANAGER, SO I BEGIN THAT PROCESS WILL GO THROUGH MY SLIDES FAIRLY QUICKLY . I DON'T THINK WE'LL HAVE ANY PROBLEMS WITH THE 15 MINUTES. THIS IS AN OUTLINE OF WHAT I CALL THE THREE PIECE. AND THE THREE PS ARE PEOPLE, PRODUCTS AND PROCESS. THAT IS A FRAMEWORK THAT I'VE UTILIZED IN SEVERAL CITIES THAT I HAVE MANAGED TO COME UP TO SPEED VERY QUICKLY ON WHAT IS GOING ON IN THE COMMUNITY. TO GIVE A QUICK ASSESSMENT. OF THE PEOPLE THAT WORK IN THE CITY QUICK ASSESSMENT OF THE PRODUCTS THAT THEY PRODUCE AND THE PROCESS THAT THEY USED TO PRODUCE THOSE PRODUCTS. OR GIVING IT UP. YOU ARE AN OVERVIEW OF AGAIN PEOPLE, PRODUCTS AND PROCESSES. TALK ABOUT WHAT COMES AFTER 60 DAYS AND THEN I'LL SUMMARIZE. SO AGAIN PEOPLE, PRODUCTS AND PROCESS IN ORDER PEOPLE FIRST MY FIRST THREE WEEKS. I WANT TO HAVE KEY INTERVIEWS. I WANT TO TALK TO AS MANY PEOPLE AS POSSIBLE. THERE'S SOME STRUCTURE AND I'LL GET INTO THAT IN A SECOND, BUT TALK TO AS MANY PEOPLE AS POSSIBLE IN THE COMMUNITY. SOME PEOPLE OUTSIDE THE COMMUNITY REGIONAL STAKEHOLDERS AND AGAIN I'M TRYING TO FORM MY INITIAL IMPRESSIONS OF THE COMMUNITY. UM I ASKED THE SAME QUESTIONS OF EACH GROUP AND I'LL GO THROUGH THOSE QUESTIONS AND A LITTLE BIT. THE NEXT THREE WEEKS BLOCK.I WANT TO TALK ABOUT PRODUCTS. CITIES PRODUCED PRODUCTS. WE DON'T PRODUCE WIDGETS. IN THE TERM OF A TYPICAL BUSINESS, BUT WE PRODUCE PRODUCTS THAT ARE TANGIBLE AND PEOPLE SEE INFRASTRUCTURE. THAT'S A PRODUCT FINANCIAL OPERATIONS. THAT'S A PRODUCT AND AGAIN SO WE PRODUCE THESE PRODUCTS. HOW ARE WE DOING WITH REGARD TO THAT? WHAT DOES THE COMMUNITY THINK ABOUT OUR JOB THAT WE ARE DOING? AND THEN I WANT TO TALK ABOUT AGAIN THE PROCESS ELEMENT TO THIS. WE HAVE PROCESS AND PROCEDURES THAT WE FOLLOW. AS A CITY. EVERY CITY DOES. THERE'S A HUMAN RESOURCE PROCESS. THERE IS A FINANCIAL PROCESS. THERE IS A BUDGET PROCESS AND AGAIN, WE'LL TALK A LITTLE BIT ABOUT THE PROCESS THAT WE USE HERE IN DUNCANVILLE. WHAT THAT LOOKS LIKE ALL KNOW THAT I'LL LEARN THAT AND THAT WILL ALSO INFORM MY OPINION. SO MOVING ON TO OUR FIRST BLOCK PEOPLE. IT'S PRIORITIZED. FIRST, IT'S PROBABLY THE MOST IMPORTANT OF THE THREE BLOCKS. AND WHEN I DECIDE TO MEET WITH INDIVIDUALS. I'M GOING TO START WITH CITY COUNCIL. I'LL START THOSE MEETINGS LIKELY BEFORE I WOULD ARRIVE IN THE CITY FOR DAY ONE. HOPEFULLY I'LL HAVE THE TIME TO BE ABLE TO DO THAT. AND AGAIN, WE'RE TALKING WITH CITY COUNCIL MEMBERS. ONE ON ONE MEETINGS WITH THE COUNCIL MEMBERS, ONE ON ONE MEETINGS WITH THE EXECUTIVE TEAM. MEETINGS WITH COMMUNITY LEADERS, AND I'M GOING TO STOP THERE FOR JUST A SECOND. I WOULD ASK EACH COUNCIL MEMBER PROVIDE ME WITH THREE NAMES. SO THESE ARE NAMES THAT THEY FEEL ARE COMMUNITY LEADERS. SO BE SOME OVERLAP. I'M SURE AND I WOULD HAVE MEETINGS WITH THOSE THREE INDIVIDUALS AND AGAIN ASKED THE SAME SERIES OF QUESTIONS THE SCHOOL DISTRICT CHAMBER OF COMMERCE AND REGIONAL PROVIDERS.
WE'RE NOT AN ISLAND IN DUNCANVILLE. WE WORK WITH REGIONAL PARTNERS FOR A LOT OF THINGS, AND I THINK IT'S IMPORTANT TO ENGAGE THEM EARLY ON IN THE PROCESS. SO HERE ARE THE QUESTIONS THAT I ASK ANYONE WHO HAS A MILITARY BACKGROUND. YOU KNOW THAT AFTER EVERY OPERATION IN THE MILITARY, YOU PERFORM AN AFTER ACTION REVIEW, SO THESE ELEMENTS ARE VERY SIMILAR TO WHAT I WOULD CALL AN AFTER ACTION REVIEW. IN TERMS OF THE CITY. WHAT IS SUPPOSED TO HAPPEN. WHAT IS THE CITY SUPPOSED TO BE DOING? WHAT IS THE REALITY ON THE GROUND? WHAT'S GOING WELL IN THE CITY? WHAT'S NOT GOING WELL. AND HOW DO WE IMPROVE THAT? I WILL TELL YOU WHEN I ASKED THESE QUESTIONS WHEN I HAVE THESE MEETINGS, UM THEY RANGE FROM 10 MINUTES TO 2.5 HOURS. NO MEETING IS THE SAME. IT'S A GREAT AMOUNT OF INFORMATION AND I GET A LOT OF INFORMATION UP FRONT BY ASKING JUST THESE VERY SIMPLE QUESTIONS. PRODUCTS. I TALKED ABOUT THE CITY PRODUCES PRODUCTS. UM I'VE LISTED SOME OF THE ONES THAT COME TO MIND MOST IMMEDIATELY. PEOPLE LOOK AT THE CITY FOR INFRASTRUCTURE. OUR CUSTOMER SERVICE. HOW ARE WE RELATING TO OUR RESIDENTS? HOW WE RELATING TO THE PEOPLE WHO PAY OUR TAXES, PERCEPTION OF SAFETY IN THE COMMUNITY PUBLIC SAFETY PRODUCT. FINANCIAL OPERATIONS. ARE WE SOUND IN OUR FINANCIAL OPERATIONS, IMPLEMENTATION OF CAPITAL PROJECTS? CAPITAL PROJECTS ARE VERY EXPENSIVE. YOU GO OUT FOR DEBT. SOMETIMES YOU PAY FOR IT WITH CASH. HOW ARE WE DOING? INITIATING HOW ARE WE DOING THAT INSPECTING THESE PROJECTS? HOW ARE WE DOING IT CLOSING OUT THESE PROJECTS. AND LAST, THE THING THAT KIND OF TIES ALL THIS TOGETHER IS COMMUNICATION. I THINK COMMUNICATION IS VERY IMPORTANT AND I'M SURE WHEN I SPEAK WITH COUNCIL IN A FEW MINUTES, THE ONE THING THAT WILL COME UP AGAIN AND AGAIN AND AGAIN IS THIS IDEA OF COMMUNICATION? WITH RESPECT TO PRODUCTS HOUSE TECHNOLOGY BEING USED WITHIN EACH OF THESE AREAS.
WHAT ARE OUR VENDOR RELATIONSHIPS? WHAT ARE OUR STANDARDS? THE STATE IMPLEMENTS A LOT OF STANDARDS. DO WE HAVE INTERNAL STANDARDS WITHIN OUR DEPARTMENTS WERE THE TRENDS AND
[00:10:03]
BENCHMARKS FOR THESE RESPECTIVE AREAS, AND WHAT DOES THAT BEGIN TO LOOK LIKE? AND IS THERE A PLAN FOR IMPROVEMENT? OR WE JUST SIMPLY DOING THE SAME THING YOU'RE IN, AND YOU'RE OUT AGAIN AND AGAIN. PROCESS AGAIN. WE TALKED ABOUT THESE CORE FUNCTIONS THAT EVERY CITY HAS AND THE FIRST ONE THAT COMES TO MIND FOR ME IMMEDIATELY AS THE BUDGET THE ANNUAL BUDGET UM ESPECIALLY BENT PLANNING. THIS IS A CITY THAT HAS A LOT OF AMENITIES. THIS IS A CITY THAT HAS A LOT OF FUNCTIONS I READ WITH INTEREST YOUR YOUR CHRISTMAS TRADITIONS. SO THERE'S A LOT GOING ON IN THE CITY OF DUNCANVILLE. UM I LOOK AT THAT AS A PROCESS. HOW ARE WE DOING WITH THOSE EVENTS, RECRUITING, HIRING, RETENTION AND SUCCESSION PLANNING HUMAN RESOURCE PROCESS? THEN I HAVE ONE HERE THAT I BORROWED FROM THE PUBLIC SAFETY REALM. I CALL THEM HIGH RISK LOW FREQUENCY EVENTS. EMERGENCY OPERATIONS CENTER, EMERGENCY MANAGEMENT OPERATIONS, ACTIVE SHOOTER TRAINING ELECTIONS. THESE ARE FUNCTIONS THAT WE HAVE TO GET ABSOLUTELY RIGHT. THERE'S VERY LITTLE ROOM FOR ERROR IN THESE FUNCTIONS. HOW ARE WE DOING WITH THESE? WHAT DID THESE LOOK LIKE? IN THE CITY OF DUNCANVILLE? AND THE LAST ONE HERE, BUILDING THE TEAM CULTURE.SO ANYONE WHO'S EVER READ THERE'S A GENTLEMAN WHO WROTE A BOOK, STEPHEN KOBE, SEVEN HABITS OF HIGHLY EFFECTIVE PEOPLE, AND IN THAT BOOK, HE TALKS ABOUT SHARPENING THE SAW TALKS ABOUT INVESTING RESOURCES BACK INTO THE WORKFORCE BACK INTO YOURSELF. CONTINUOUSLY IMPROVING. ARE WE DOING THAT AS A COMMUNITY? ARE WE DOING THAT AS A STAFF? SO WITH REGARD TO THESE PROCESSES AND PROCEDURES WHO IS RESPONSIBLE AND AGAIN, WHAT ARE THE STANDARDS ARE THE STANDARD ITS OWN? ARE THE STANDARDS LINKED TO EVALUATIONS. WHAT IS OUR PLANNING HORIZON? ARE WE SIMPLY MAKING IT FROM ONE MEETING TO THE NEXT? ARE WE PLANNING OUT SEVERAL YEARS I LOOKED AT INTEREST ON THE STRATEGIC PLAN. IT'S ON YOUR WEBSITE AND ALSO YOUR COMPREHENSIVE PLAN. THOSE ARE EXCELLENT DOCUMENTS. DO WE CONDUCT SYSTEMATIC REVIEWS AFTER WE HAVE ONE OF THESE FUNCTIONS AFTER THE BUDGET AFTER WE ACTIVATE OUR EMERGENCY OPERATIONS CENTER AGAIN TRYING TO GET BETTER CONTINUOUS IMPROVEMENT. ARE WE ALL ON THE SAME PAGE? AND AGAIN PARDON ME FOR LOOKING AT MY WATCH. I WANT TO MAKE SURE I'M COGNIZANT OF THE TIME. AFTER 60 DAYS. AFTER WE'VE GONE THROUGH AND I'VE LOOKED AT PEOPLE HAVE LOOKED AT PRODUCTS AND I'VE LOOKED AT THE PROCESS. I THEN PUT ALL OF THAT TOGETHER AND I DEVELOP A ONE YEAR ACTION PLAN. I BUILD CONSENSUS WITH THE EXECUTIVE TEAM MEMBERS. FOR THAT ONE YEAR ACTION PLAN. THIS IS NOT SOMETHING THAT I GO INTO MY OFFICE AND DEVELOP ON MY OWN. I WORKED THROUGH THIS WITH THE DEPARTMENT HEADS PRESENT THAT TO CITY COUNCIL TO LET THEM KNOW WHERE I'M HEADED TO COMMUNICATE THE PRIORITIES TO THE EXECUTIVE TEAM. AND WE BEGIN A LONGER TERM STRATEGIC PLANNING. A FEW THOUGHTS IN TERMS OF OUR SUMMARY. MY GOAL AGAIN IS A ROAD MAP FOR THE FIRST YEAR. I BELIEVE IN DEVELOPING THE PLAN AND THEN WORKING THAT PLAN. SO PLAN TO WORK. WORK THE PLAN. THE PROCESS OF DESIGNING GET US TO THE RIGHT PLACE AS QUICKLY AS POSSIBLE IN EACH OF THESE RESPECTIVE AREAS. I LIKE CONVERSATIONS. I ENJOY TALKING WITH PEOPLE. I HAD A COUPLE OF CONVERSATIONS BEFORE I GOT UP HERE TO SPEAK. THAT'S HOW I ASSIMILATE INFORMATION IS TO GO OUT AND HAVE THESE CONVERSATIONS TO TALK TO PEOPLE IF ANY OF YOU HAVE EVER UNDERGONE AN AUDIT AND THE GOVERNMENT WORLD AND INSPECTOR GENERAL AUDIT YOU WILL KNOW THAT THE INSPECTOR GENERAL STARTS ONE PLACE AND CAN GO IN ONE OF MANY, SEVERAL DIRECTIONS.
THAT'S WHAT I WOULD LIKE IN THIS, TOO. I MAY START GOING OUT DOWN ONE PATH AND MAY END UP IN A COMPLETELY DIFFERENT PATH. AND THIS IS AN ASKING AND LISTENING EXERCISE. I SHOULD HAVE REVERSED THAT THIS IS REALLY A LISTENING AND ASKING EXERCISE MORE SO THAN ANYTHING ELSE, AND IT IS AN ITERATIVE PROCESS A LOT OF WORK IN THE 1ST 60 DAYS, BUT IT'S IMPORTANT TO GET THAT RIGHT. AND I MY LAST COMMENT HERE. I SAID THERE IS STRENGTH AND BEAUTY AND BEING PRECISE. I LEFT OUT BEAUTY. I THOUGHT THAT MIGHT BE A BIT MUCH, BUT IN HINDSIGHT, I ACTUALLY THINK THAT'S APPROPRIATE THAT THERE IS STRENGTH AND HAVING A PLAN AND WORK IN THAT PLAN AND BEING VERY DELIBERATE. AND WHAT YOU DO DURING THAT 1ST 60 DAY TIME PERIOD, SO I APPRECIATE COUNSEL.
FOR ASKING ME TO PRESENT ON MY 1ST 60 DAYS. THIS IS A PROCESS THAT I'VE USED IN THREE DIFFERENT COMMUNITIES, AND IT SEEMS TO HAVE WORKED OUT WELL IN EACH OF THOSE COMMUNITIES. SO THIS IS YOUR FEEDBACK LOOP. AND YOU'VE GOT A Q R CARD DOWN HERE AND THEN YOU'VE GOT A WEB ADDRESS. AND MIKE, WERE YOU GOING TO SPEAK TO WHAT PEOPLE CAN DO WITH THIS? I APPRECIATE YOUR PATIENCE AND LISTENING TO ME AND I'LL TURN IT BACK OVER TO MR WILSON. RIGHT SO JUST A STRONG REMINDER, YOU KNOW, PLEASE SCAN THE QR CODE OR ENTER THE LINK. IF YOU WANT TO PROVIDE YOUR FEEDBACK TO YOUR CITY COUNCIL, THOUGH, RECEIVE ALL OF THIS FEEDBACK WILL JUST BE RAW FEEDBACK SO DIRECTLY. WHAT YOU HAVE TO SHARE WILL BE PROVIDED DIRECTLY TO THEM. AND WITH THAT LAST, UH, MARY TO COME ON UP. THANK YOU, DR CASTRO FOR THE PRESENTATION AND BEING AWARE OF
[00:15:08]
TIME WE TAKE NOTE OF THAT WE DO. AND FOR MIKE WILSON APPRECIATE THAT AS WELL. SO JUST AS A REMINDER, WE'RE GOING TO RECESS OUR CITY COUNCIL SESSION. I'LL TAKE A TIME STEP ON THAT IN JUST A MOMENT. AND WE WERE GOING TO EXECUTIVE SESSION AT WHICH TIME WE WILL BE TALKING TO DR CASTRO FOR SOME PERIOD OF TIME. AND AS I SAID, WE WILL THEN ADJOURNED FROM THE BRIEFING ROOM, AND IT'S SUCH TIME AS WHATEVER IS NECESSARY FOR THAT. JUST DOESN'T GIVE YOU ANOTHER PIECE OF INFORMATION. WE WILL RECONVENE CITY COUNCIL ON THE 26TH. ON THE 26TH OF THIS MONTH. WE WILL THEN GET BACK TOGETHER IN EXECUTIVE SESSION AND WE AS A CITY COUNCIL, ALONG WITH T TWO WILL BE LOOKING OVER ALL OF THIS FINALIST CANDIDATES THAT WE HAVE I HAVE HAD THE OPPORTUNITY AND[4. EXECUTIVE SESSION]
THE BENEFIT OF TALKING TO FOR THESE PAST FEW DAYS, SO WITH THAT I'M GOING TO RECESS THE PORTS. THIS PORTION OF OUR OPEN CITY COUNCIL MEETING THE TIMESTAMP SECRET CITY SECRETARY I HAVE IS 5 14. TECHNICAL, PLEASE SHUT DOWN.* This transcript was compiled from uncorrected Closed Captioning.