Sep 19, 2023 Audit Committee Meeting

[1. Call to Order.]

[00:00:05]

OKAY TAKE THE LEFT. AGENDA. NO COMMENTS WHEN YOU KNOW, OKAY. NOW WE'RE GONNA GO AHEAD AND

[3.A. Receive an update from McConnell Jones Partner Chuck Kozlik and/or others regarding the 2021/2022 annual audit.]

EXCUSE ME. MHM. THAT HAVE MADE IS TO RECEIVE AN UPDATE FROM MCCONNELL JONES PARTNER TRIP KOSSLICK. AND OR OTHERS REGARDING THE 2021.2 ANNUAL ARTIST. MM HMM. YES.

THINK. LOBBY INTO YOURS HERE. SOUP. YES IT'S JUST. TOO NOTHING. YEAH.

YEAH, I T. MM HMM. YEAH MHM.

SO THAT'S NOT VIDEO. YEAH.

THAT'S EASILY. OF THIS NUMBER. THANK ALL OF YOU FOR BEING HERE AS WELL.

YES. DIDN'T CROSS IT. SO WHILE WE'RE DOING THIS, LET'S GO TO IRELAND, D AND REVIEW AND CONSIDER APPROVAL OF APRIL 20TH 2023 I COMMITTEE MEETING IN AUGUST 3RD 1.3 SPECIAL POINT MEETING. CITY COUNCIL. BECAUSE YOU HEAR THAT? RECEIVE THE MINUTES. YES, APRIL 20TH WAS A

[00:05:02]

CITY COUNCIL. ANY DISCUSSION OR OR CAN I GET A. I DUNNO. I HAVEN'T RECEIVED THE BIGGEST ONE. YOU SEND THEM FROM THE FIRST ONE TO APRIL 20. I DIDN'T GET. THE LAST ONE WAS WITH IT WAS A SPECIAL JOINT LEGAL COUNSELOR, JURA PART OF THAT, RIGHT, BUT I DON'T REALLY HAVE A COPY OF THE MINUTES, OKAY? VIABLE FORCE. I WANTED TO HEAR MR I LEFT MY PHONE CALL, SO SHOOT ON WAITING. YEAH IT WAS. I HAVE TO THEM OUT. VICKI YOUR EMAILS IN AFTER THAT . SAYING. TO THE BIN. OKAY, THANKS. WE'LL JUST MOVE ON. NOW WE'RE GOING TO GO TO BACK TO A RECEIVING UPDATES FROM MCCONNELL, JOHN'S PARTNER, CHUCK KOSSLICK. REGARDING THE 2021 22 ANNUAL AUDIT, CHUCK, THANKS FOR JOINING US. WE CAN'T HEAR YOU. HMM. FROM YOU. YEAH, WE'RE NOT HEARING THE CHECK. I'M SORRY.

BREAKFAST. PLEASE DON'T CLOSE THE DOOR.

YOURS, CHUCK. IN GENERAL WILL APOLOGIZE FOR THESE TECHNICAL ISSUES WILL GET THIS RESOLVED HERE VERY QUICKLY.

HEROES. CHUCK. YES. YEAH. TRYING OUT, CHUCK. HELLO. CAN YOU HEAR ME? I'M CLEAR. GREAT GOOD DEAL. GOOD MORNING, PAUL. OVERCOMING THE TECHNICAL PROBLEMS, BUT. ANYWAY HAPPY TO BE HERE AND TO SPEAK TO YOU WANTED TO GIVE A LITTLE BIT OF AN UPDATE. 2022 AUDIT. UM DON YOU AND I COURSE SPOKE THIS MORNING. UM, WANTED TO JUST GIVE YOU AN UPDATE AND SAY THAT WE WERE ABLE TO PROVIDE A LIST OVER FRANKLY, A FEW WEEKS AGO, IF NOT MONTHS AGO ABOUT THE THINGS WE STILL NEEDED TO ACCOMPLISH. AND THERE'S STILL STILL THE THINGS WE NEEDED TO GET FROM YOU ALL TO GET EROTIC COMPLETED. AND. MY UNDERSTANDING IS WE'VE BEEN PROVIDED THOSE THINGS. MY UNDERSTANDING IS THAT YOU KNOW, THE TRIAL BALANCE ISN'T GOING TO CHANGE ANYMORE. SO IT'S MY HOPE

[00:10:04]

DOWN ON I WAS ABLE TO TALK TO DENISE AND SOUNDS LIKE WE'RE GONNA BE ABLE TO HAVE A MEETING ON FRIDAY TO GO OVER WITH ERIC, UM, ALL THE SUPPORT THAT'S BEEN UPLOADED TO THE SHAREPOINT FILES. SO IT'S OUR INTENTION TO MEET FRIDAY MORNING. FIRST THING TO GO OVER WITH ERIC KIND OF EVERYTHING THAT'S BEEN UPLOADED AND THEN IT'S JUST A MATTER OF PUTTING THE PIECES TOGETHER.

GETTING OUR PROCEDURES COMPLETE. CHUCK, CAN YOU. TELL US REALLY, WHAT A TIME ESTIMATE WOULD BE TO GET GET US COMPLETED. AND ARE WE GONNA MAINTAIN AS A, UH KIND OF A PRIORITY. MHM. SO. ERIC AND I CAN TALK TO STEP ONE FRIDAY. SOUNDS LIKE WE CAN. UM HE'LL NEED PROBABLY A WEEK. MY GUESS TO BE ABLE TO DETERMINE OKAY. ARE THERE ANY WHOLE GAPS IN THE INFORMATION THAT'S BEEN PROVIDED? YOU KNOW, SO TAKING CONGRESS PENDING LIST AND THE MATERIALS THAT DENISE AND THE TEAM HAVE PROVIDED. IS THERE ANY ISSUE WITH THOSE MATERIALS OR CAN WE MOVE FORWARD? AND FINISH.

IF IT'S IF IT'S DETERMINED THAT THEY'RE GOOD. UM I WOULD IMAGINE US BEING ABLE TO WRAP THINGS UP REALLY QUICKLY. UM, SO TO ABOUT A WEEK'S TIME. UM IF THERE'S MORE ISSUES WITH IT, THERE'S GOING TO BE MORE BACK AND FORTH, AND THAT'S THE BIG UNKNOWN IN MY MIND RIGHT IS IF THERE IS A PROBLEM WITH THE MATERIALS THAT HAVE BEEN PROVIDED, DO WE HAVE TO GO BACK TO THE TEAM SAYING, YOU KNOW THIS STILL ISN'T WORKING. WE NEED YOUR HELP TO GET IT, YOU KNOW, READY FOR AUDIT. SO IT'S A LITTLE BIT DIFFICULT TO JUST PINPOINT AND SAY YES, WE'LL BE DONE BY THIS DAY ON THE CALENDAR. UM AGAIN, ALL THINGS IN A PERFECT WORLD, I WOULD SAY IT'S ABOUT A WEEK'S WORTH OF WORK, BUT IT'S JUST A MATTER OF IS THE MATERIAL ALL THERE AND IT IN THE CONDITION THAT WE NEEDED TO BE. THANK YOU ANYONE ELSE? COUNCIL HAVE. DIZZY BY ALSO ME HAVE ANY QUESTIONS? UM. CHUCK I THINK THAT'S ALL WE NEEDED FROM YOU FOR NOW, OKAY FOR YOUR TIME, AND I'LL BE IN TOUCH. HOPEFULLY NEXT WEEK. YOU KNOW, KIND OF A STATE OF WHERE THINGS ARE AT. ABLE TO GET THROUGH. THANK YOU, SIR. OH OKAY. THANK YOU, CHUCK. COMMUNICATING. LET YOU KNOW. THE . WITH THE C STAFF, AND OR MAN, YOU OKAY? MISS MISS GOOD. I HATE TO ASK YOU YOU'VE CREATED QUORUM. AH ALRIGHT. GOODBYE. THANK YOU. GOODBYE, DEAR. SORRY. SO THAT'S OUT OF MAY. I DON'T

[3.B. Review and consider approval of April 20, 2023, Audit Committee meeting and August 3, 2023, Special Joint Meeting with City Council]

[00:15:07]

SO WHAT I'M HEARING IS, I'M NOT GONNA HEAR EMOTIONS A LOT NEXT. TO SAY THAT I REMEMBER THAT I WASN'T AT THE MEETING, BUT I DID DO VIDEO. AND IDEALLY, HOW MANY WORDS DID YOU SAY ABOUT 11,000 OR 10,000? YEAH, YEAH. IT HEATS UP, AND THEN SAID. MOST OF US WERE PRESENT FOR THE JOINT

[3.C. Receive an update from the Finance Department regarding the 2021/2022, 2022/2023, and 2023/2024 annual audits.]

FASTER THAN NORMAL. YOU WOULD SEE WE DID SEND AN AURA QL REQUEST FOR QUALIFICATIONS. AND WE'VE GOT FOUR RESPONSES BACK. IT CLOSED ON APRIL CLOSED ON SEPTEMBER THE 15TH FRIDAY. UH STAFF WORKED ON READING THE PACKETS THAT CAME IN FROM THE FIRM'S. THERE'S ONLY FOUR SO IT DIDN'T TAKE A COUPLE HOURS AGO THROUGH THEM. THEY DID SCORE SOME SHEETS ON WHAT THEY EVALUATED. AND WE'RE PREPARED TODAY TO PROVIDE THAT INFORMATION AND PROVIDE SOME BLANK. FORMS IF YOU'D LIKE TO DO YOUR OWN EVALUATION OF IT. BUT THAT'S WHAT WE'RE HERE FOR, AND ALTERNATES OVER THE ULTIMATE JUST A SECOND. BUT THE OTHER THING I WOULD SAY IS ONCE THIS IS DONE. AND FIRM HAS BEEN APPOINTED BY COUNCIL AND THE GOOD THING ABOUT IT IS IT'S GOING TO HE WAS DRAFTED. YOU COULDN'T HAVE MULTIPLE YEARS, WHICH IS NOT UNCOMMON, BUT ALSO THERE'S A SCOPE OF WORK WE NEED TO EXTEND BEYOND. WHAT'S NORMAL. FOR THAT TYPE OF YEAR THAT YEAR OR THAT TYPE OF ACTIVITY. THIS FIRM CAN WHOEVER THAT IS, IS, UH, BY VIRTUE OF RESPONDING. TO THE R Q. ALLOWS US TO GO AHEAD AND GET HIM SOME ADDITIONAL THINGS. SO IF YOU ALL SAY WE WOULD LIKE A POWER CLOSER AT THE LET'S USE AN EXAMPLE FEDERAL AUDITS WARS THAT WE RECEIVED.

YOU CAN ACTUALLY HAVE THIS FIRM GO A LITTLE BIT DEEPER INTO THAT ONE ASPECT OBVIOUSLY COST US BUT I'M JUST SAYING THAT THIS THIS FIRMS WITH US BEYOND JUST THE HONOR ITSELF, AND I THINK THAT'S VERY IMPORTANT FOR PLUS IN THIS RQ. THERE'S TIMELINES THAT THEY HAVE TO MEET CERTAIN DATES CERTAIN ON THEIR SCOPE OF WORK. AND IF NOT, OBVIOUSLY, THAT WOULD BE SOMETHING THAT LOOK AT AS A BREACH OF CONTRACT WITH THE FOURTH HIGH TURNOVER TO ELTON AND I'M SORRY, BECAUSE IT'S THAT'S REALLY WHAT I CONSIDER MORE IS DIAZ SEARCH FIRM EVALUATION POINT I DO HAVE SOME QUESTIONS BECAUSE YOU SEE THE PROBLEM WITH HAVING 21 22. AND NOW WE'RE ALREADY AT 0.2 23 AND WERE BORN IN 22. 0.3 24 THAT KIND OF STUFF. SO CAN YOU KNOW? I'VE HEARD YOU SAY FOR THEM TIGHTER CONTROL. OR TO THAT LAND CAN USE FOUND A LITTLE BIT ON ON . SOME OF THE ISSUES THAT POINT POINT TO WHAT WE'VE DONE FOR 22, 23 AND OR POINT UH, 23 24 SOMEONE WHO WORKS IN ENGLISH.

WELL WE'RE IMPLEMENTING INTERNAL CONTROLS. THERE'S A LOT OF THINGS TO CONSIDER. WHEN YOU'RE LOOKING AT THE FINANCIAL SYSTEM OF THE CITY. AND THE CHECKS AND BALANCES THAT SHOULD BE THERE WERE IN THE PROCESS OF IMPLEMENTING THOSE BUT A GOOD EXAMPLE OF WHAT'S GOING ON.

RIGHT NOW. WE'RE LOOKING AT THE PURCHASING POLICY. THAT'S AH, THAT'S BEING UPDATED RIGHT NOW

[00:20:06]

I'VE BEEN HERE BUT I CAN TELL YOU THAT. FOR EXAMPLE, EVERY TIME WE DO AN OVERRIDE TO THE POLICY PURCHASING POLICY THAT'S A THAT'S A BAD THING FOR US FROM AN AUDITOR STANDPOINT, WE DON'T NEED TO BE DOING ALL THE RIGHT STORE POLICY. THAT SAID SOME OF THAT HAS BEEN DONE IN THE PAST.

ONE EXAMPLE GRANTS GOOD EXAMPLE ONE THING ABOUT OUR FEDERAL WARDS, WHETHER IT'S EQUITABLE SHARING WHETHER IT'S COPS GRANTS WHETHER IT'S YOU NAME? IT DOESN'T MATTER IF IT'S A FEDERAL FUNDED GRANT OR AWARD THAT HAS TO BE, UM, CAPTURED A CERTAIN WAY AND HAS TO BE FED BACK TO THE FEDERAL GOVERNMENT THROUGH THE AUDIT PROCESS. AND WE HAVE ALREADY IDENTIFIED SOME ISSUES IN THE FY 20 TO TRY TO IDENTIFY WHETHER WARDS WITH GOD AND WHAT EXPENDITURES AND WE'RE STILL IN THE PROCESS OF CLOSING THAT UP OR HOPING TO HAVE THAT DONE BY AND THESE ARE THINGS THAT'S GOING TO HELP YOU. FUTURE AUDITS NOT ONLY NOW, BUT, UH, WELL, 2023, BUT IT ALSO HELPED 2024.

TO THE BOARD. BUT. I THINK JUST FROM EVERYTHING FROM YOUR PURCHASING PRACTICES TO YOUR TYLER MUNIS IS ANOTHER EXAMPLE OF THOSE THINGS WERE NOT ACTIVATED. SOME OF THEM MODULES WERE NOT ACTIVATED, AND THAT'S SOMETHING THAT WE'RE NOT TAKING ADVANTAGE OF SOMETHING. HE PURCHASED AND THERE'S A REASON WHY THERE'S SO MANY TOUCH POINTS IN THAT FINANCIAL NETWORK IS THE FEEDBACK INTO THE GENERAL LEDGER AND WE HAVE SOME PERMISSIONS ISSUES. YOU DON'T HAVE PERMISSIONS, BUT I DO. AND THOUGH SOME OF THESE PEOPLE HAVE GONE, THAT'S AN ISSUE WE'VE GOT.

MODULES NOT TURNED ON. CORRECT ME IF THERE'S ANYTHING I'M MISSING. UM, BUT WE GOT THINGS ALONG THAT FINANCIAL SOFTWARE. THAT ARE NOT FUNCTIONING LIKE THEY SHOULD. FOR WHAT WE'RE TRYING TO ACHIEVE, WHICH IS TIGHTER AND DRONE CONTROLS. AND THAT'S A GOOD EXAMPLE. SO FINANCIAL SYSTEM PURCHASING POLICY, UH, TRAINING ON STAFF. THAT'S A BIG THING WE'VE GOT TO GET, AND WE'VE DONE A LOT, BUT WE STILL NEED TO DO A LOT MORE TRAINING FOR STAFF AND WE ARE RECONCILING AS WE GO. SO WE'RE WITH THE RECONCILIATIONS WERE TALKING TO STAFF THAT WE HAVE WITH WITH IF THERE'S A QUESTION THAT COMES IN ABOUT A DEPOSIT. THAT THAT HAS BEEN MADE. WE'RE ADDRESSING IT RIGHT THEN. SO I B . I HAVE TALKED WITH DEPARTMENTS WHO ARE DOING THOSE DEPOSITS BECAUSE, AS WE KNOW, WE TALKED ABOUT LAST TIME THE DEPARTMENTS ARE DOING THE DEPOSITS. THEY COME INTO THE FINANCE DEPARTMENT AND THEN WE REVIEW THEM. SO WE'RE REVIEWING. WE'RE TALKING TO THE DEPARTMENT'S MAKING ANY CHANGES THAT NEED TO BE MADE AT THAT TIME. WE'RE ALSO THERE WAS A MODULE THAT WE WERE USING THE PAYMENT ENTRY MODULE THAT WAS NOT CONDUCIVE TO RECONCILIATION PROCESS. WE DIDN'T USE THAT BETWEEN 22. NOW WE'RE ABLE TO FIND THOSE THINGS AND RECONCILING RECONCILE THOSE DEPOSITS. CHECK SAYS NO BIG DEAL BECAUSE WE HAVE A B A. I FILE THAT WE UPLOAD TO THE FAITH. THEY CLEAR AUTOMATICALLY WHEN WE HAVE A DEPOSIT AGAIN WE TALKED ABOUT WE HAVE THEY HAVE A MODULE IN MUNICIPAL HAS TENDERS. IT HAS CHECKS, CREDIT CARDS AND CASH.

WE ALREADY TALKED ABOUT HOW THE BANK APPROVES ONE THING IN ONE WAY, SO WHEN WE POSTED IT POSTED THE WAY IT LOOKS LIKE ON THE ON THE DEPOSIT, SLIP THIS TIED TO THEIR AND THAT TIES TO THE BANK, SO WE'RE REVIEWING THAT AS WE GO . WE WOULD YOU SAY THAT THE CASHES AND CASHES CACHES AND RECORDS OUT WRITE CACHES IS GOOD. AND WE STILL HAVE SOME ISSUES WITH THE CREDIT CARD PROCESSING BECAUSE AS I'VE TALKED BEFORE, DO YOU WANT ME TO STAND UP HERE? I'M SORRY. CREDIT CARD. YOU HAVE A BACKHAND PROCESS OR YOU HAVE A FUNNY FUNDING PROCESSORS. SO SOME OF THE CREDIT CARD PROCESSING, UM, SITUATIONS OR HOW IT CATCHES IT IN UNITS ALREADY CHANGED. SOME OF THOSE. SOME OF THE OTHER ONES WERE JUST HAVING TO DO SOME DETAILED WORKING TO UNDERSTAND HOW THAT PROCESS IS AND THEN MAKE SURE YOU WOULD THINK A CREDIT CARD IS SWIPED ACROSS THE MACHINE AND GOES INTO THE PROCESS. WE HAVE FOR IF WE HAVE 30 ITEMS THAT COME THROUGH OR OR

[00:25:02]

HOW OFTEN IS A RECORD RECOMMENDED THAT DURING THE FISCAL YEAR. RECKONS. WE WERE RECONCILED CASH ON ON A MONTHLY BASIS. UM AND SO THAT BIG, SO THE OTHER ITEM THAT'S HAPPENED IS WE'VE BEEN ABLE TO MAINTAIN A STAFF HERE FOR AT LEAST THE LAST I WOULD SAY, NINE MONTHS, AND SO THAT WAS ANOTHER ISSUE, AT LEAST WHEN I CAME ON BOARD AND IN OFFICE. WE HAVE NOT HAD ANY STAFF TURNOVER. FOR THE LAST NINE MONTHS, BUT BUT WE DO KNOW THAT IN THE PAST WE WEREN'T WRECK RECONCILING ON A REGULAR BASIS. I'M GONNA SAY IN THE PAST FOR 20 TO 21 22 THE ONSET OF BRINGING ON THE UTILITY BILLING PIECE OF PATTERN UNITS CALLED IT CAUSED SOME OBSTACLES FOR THE STAFF. AND SO WHEN I GOT HERE IN OCTOBER IN OCTOBER, WHEN I GOT HERE IN AUGUST, 2022 THIS FIRST OF 2022. THE CASH HAD NOT BEEN RECONCILED SINCE THE PREVIOUS ARTIST. OKAY SO THAT IS NOT OCCURRING. GRETE. IN ADDITION TO THAT, FOR EXAMPLE, ANOTHER GOOD EXAMPLE ANOTHER INTERNAL CONTROL IS OR FEDERAL WARD ARE GRANTS. WE HAVE A GRANT MODULE WE HAVE. THERE'S BEEN A KIND OF IT'S NOT A DOOR AROUND, BUT SOMETHING ELSE THAT THAT I'M SURE THEY FELT AT THE TIME WAS SUFFICIENT.

OUR PROBLEM IS WE WANT TO BE ABLE TO SEE THE MINOR THE LINE. ITEMS THEMSELVES PURCHASES THE CONTRIBUTION IF YOU WILL KILL NATIONS OR THE AWARDS. WE WANT TO CAPTURE THAT EARLY ON. SO THE GRANT MODULE HAS BEEN REACTIVATED. IT WAS USED, I GUES 21 IMMUNITY BECAUSE SHE SAID IT WAS ONLY PROJECTS GRANTS PROJECTS GRANTS WAS NOT EASY. PROJECT MODEL THAT WAS USED. OKAY ALL RIGHT. SO, UM, PLAN IS THE GRANT MODULE AND THAT'S MOVING FORWARD FOR 2021 SO 2023 2024 BUDGET. SO A LOT OF STUFF JUST THERE'S A LOT OF THINGS AND WE CAN GIVE YOU A LIST OF ALL THE THINGS WE'RE DOING, BUT IT'S A DAILY. TASKED MEET, FIND OUT WHERE WE'RE AT AND CONTINUING TO WORK ON PROJECTS AND IT'S NOT REALLY SILO THAN ANYONE SHAPE OR FORM THERE. IT'S ACROSS THE ENTERPRISE WHERE THERE'S ISSUES ON THAT. NO I CAN SAY WE'RE MAKING PROGRESS AND I THINK THE FIRST FISCAL YEAR OUR GOAL IS NOT TO HAVE TO GO BACK AND CLEAN UP AND RECONCILED. SHE'S GOT IT CAUGHT UP, AND WE'RE HOPING TO MAINTAIN THAT MONTH AFTER MONTH , AND THAT'S ONE LESS THING THAT WELL, THAT'S GOING TO DRAW ATTENTION AWAY FROM WHAT NEEDS TO BE DONE. BUT PURCHASING IS PROBABLY THE BIGGEST THING IN MY NAME. ONE THING THAT FOCUSING ON HIS PURCHASING AND COMMUNITIES GETTING THAT RESOLVED, WORKING ON THANK YOU SO MY QUESTION RELATES. I KNOW. MY DISCUSSIONS WITH THE ALTAR. THAT THE CASH RECONCILIATION. 22 AUDIT. IT WAS ABOUT $460,000 DIFFERENCE. SO IS THERE GOING TO BE AN ADJUSTING ENTRY TOWARDS THAT, OR IS THERE IS THERE SOMEHOW THAT THAT'S GOING TO BE WORKED ON WITH THAT RECONCILED? WHAT'S GONNA WHAT'S THAT'S GOING TO BE RECONCILED? BECAUSE UM, AS WE FOR HIM, YOU KNOW THE BALANCE SHEET ACCOUNTS ARE FOREVER. AND SO AS WE MOVE FORWARD, UM THOSE DIFFERENCES THOSE DIFFERENCES CAN BE CREATED OR CAUSED BY DIFFERENT THINGS. THE GREAT THING IS, IS THAT IT WAS 700,020 21 AND PROBABLY PART

[00:30:08]

THAT'S NOT MY DISCUSSION OF THIS MATERIAL. IT IS THE AUDITORS DISCUSSION. IF IT WAS MATERIAL, IT WAS 700,000 LAST YEAR IN 2021 , AND FOR SOME REASON, THEY SAID, IT WASN'T MATERIAL. SO I HAVEN'T GOTTEN THAT MATERIALITY NUMBER FOR CASH FROM THEM YET. I THINK IT'S ALSO IMPORTANT TO NOTE THAT WE'RE NOT WE'RE NOT DISMISSING THE LAST TWO YEARS OF THE CHANGES THAT WERE MADE.

PROBABLY GOOD INTENTIONS. IT DOESN'T MATTER. IT'S DIFFERENT THAN IF YOU LOOK BACK. I'M JUST SAYING 2017 2018 TO 2020. A LOT OF THESE ISSUES MAY NOT HAVE BEEN CONSIDERED MATERIAL ENOUGH TO PUT IN THE AUTUMN. BUT OBVIOUSLY, THINGS WERE WORKING BETTER THAN THAN THEY ARE NOW.

I'M NOT SAYING THAT THEY ARE BUT I THINK HAVING MOVING FORWARD IN THE LAST TWO YEARS SINCE THE SINCE THAT 2020 TIMEFRAME, I THINK THERE WAS SOME CHANGES THAT STAFF IS NOW LOOKING AT A SECOND WAY AND SEE IF THERE'S A BETTER WAY MOVING FORWARD. BEST PRACTICES STILL ACHIEVE WHAT THE AUDITORS LOOKING FOR MAKE IT FRIENDLY FOR THE FOR THE STAFF TO BE ABLE TO UNDERSTAND AND IMPLEMENT WHAT HAPPENED, WHETHER IT'S PURCHASING, WHETHER IT'S GRANTS WHATEVER IT MAY BE 2020 LET ME MAKE SURE IT'S 2020 2021. UM WHERE WAS EVEN THOUGH WE HAD UNITS, WE HAD NOT IMPLEMENTED ALL THE MODULES AND MEANS ALL THE MODULES THAT ARE IMPLEMENTED TODAY WERE NOT IMPLEMENTED IN 2020 WERE NOT IMPLEMENTED AT THE END OF AND SO FOR 2022. WE HAD SEVERAL THINGS THAT THAT WERE PART OF A PROCESS THAT CHANGED THE DYNAMICS OF WHAT WAS BEING AUDITED. AND THEN, OF COURSE, WE HAD THIS FACTOR. SO THOSE MARCHES ARE NOW. UM QUICK QUESTION. DID I HEAR YOU EXPRESS THEM COMPETENT THAT AT SOME POINT IN TIME? THAT WE WOULD BE . IMPROVING ON THAT $400,000 STILL BE WORKING TO FIND IT, OKAY, IT DOESN'T GO ANYWHERE. IT'S GOING. IT'S STILL IN THE ROOM WHEN WE HAVE THE TIME OF THE STAFF TO DO THAT, THAT THAT WILL BE SOMETHING REWARDING.

THAT'S SOMETHING THAT'S THAT'S SOMETHING THAT'S BEING WORKED ON EVERY RIGHT NOW. IT'S NOT LIKE WE DON'T KNOW WHERE IT IS. SO SOMETIMES YOU HAVE TO TRACE WHAT AN ENTRY IS BACK TO WHY IT WAS MADE. AND WHAT WAS THE SUPPORT ON IT? SO UM, AND SO THAT'S WHAT WE HAVE TO DO. WE CAN FIND AN AMOUNT SO THAT LOOKS LIKE THE NUMBER BUT WE NEED TO TRACE THEM BACK TO SEE WHAT WAS THE NUMBER.

WHY WAS IT MADE WHAT WAS THE OFFSET TO THE CACHE ENTRY BECAUSE THERE'S ANOTHER SIDE OF THE STORY THAT'S TOLD BY THE ACCOUNT CODES. THANK YOU, TOM. SO LET ME MY SHOW CLEAR. YOU SAID ALL THE MARGINS ARE BEING UTILIZED, MAN. THE MODULES THAT ARE BEING ANALYZED NOW ARE NOT THE MODULES THAT WERE UTILIZED AT THE END OF FISCAL YEAR. 21 AND 20 GOING BACK IS WHAT I WAS SAYING AND THAT NO, ALL THE MODULES ARE NOT BEING UTILIZED. WE'RE WORKING ON IMPLEMENTING SOME OF THOSE MODULES THAT MAKE THE WORK IN FINANCE LESS MATTER. AND WE AND WE'VE TALKED TO, UH,

[00:35:01]

AND SO, UH OH, MY GOD DOES NOT INTEGRATE WITH TYLER MUNIS, BUT WE FOUND OUT THAT IN 2018 THE CITY BOX. ENTER THE INTEGRATES WITH TYLER MEDIA'S. I TALKED WITH TYLER MUNIZ SAID. OH, YES, YOU HAVE THAT THAT MODULE RELEASE. WE JUST NEED TO IMPLEMENT THAT MODULE. AND THEN NEXT, THEN ALL OF THOSE ITEMS THAT ARE ENTERED IN FROM THE BUILDING INSPECTION AND PARK WILL BE AUTOMATICALLY THE INTERFACE INTO THE G L. AND THEN FINANCE DOES NOT HAVE TO RE ENTER THOSE WE CAN THEN PULL UP, PULL UP THE TRANSACTION AND REVIEW IT ON THE SCREEN. AND THEN THAT ALLOWS THE ACCOUNTANTS AND FINANCE DEPARTMENT INSTEAD OF DOING THE MANUAL WORK OF ENTERING IN TRANSACTIONS, THEY'RE ACTUALLY REVIEWING TRANSACTIONS. HAVE ALREADY BEEN INTERVIEW INTO THE SYSTEM, MR. SO EXCUSE MY IGNORANCE. BUT HOW LONG HAVE WE HAD AND THIS IS PROBABLY WAITING FOR YOUR TIME. THAT TIME WAS MEANINGLESS SYSTEM. I'M TOLD THAT IT WAS IMPLEMENTED IN 2018. CHANGED THE DATE OF THE CONTRACT. OKAY, THANK YOU. SO THOSE INVESTMENTS THAT INSTEAD THEY'RE DOING ABOUT THE CITY. IS EVERY TOUCH POINT. WE'RE TRYING TO GET IDENTIFIED THAT, UH, RED TRACK AND UTILITY BUILDING. I WOULD EVEN LOOKING AT MUNICIPAL COURT. ANYTHING AT WORK. WE'VE GOT OUT THERE WHERE THERE'S CASH PAYMENTS, WHATEVER WE'RE TRYING TO BRING INTO THAT SYSTEM, MAKE IT WORSE. NOT REDUNDANT OR STAFF'S GONNA TAKE SOMETHING AND TURN AROUND AND RE ENTER IT BEFORE WE CAN ANALYZE IT, SO IT'S REGARDLESS OF HOW WE GOT HERE, AND THAT'S WHAT WE'RE DEALING WITH, AND WE'RE TRYING TO WORK. OUR WAY OUT OF IT IN THIS ASSESSMENT IS THE FIRST STEP IN THAT PROCESS, AND WE GOT INSURANCE AND THEY ACTUALLY HELD THROUGH THEIR WORDS TRAIN.

THEY'RE GIVING US ACCESS TO PRIORITY ONE FOR THE CITY OF DUNCANVILLE. AND THEY'VE DONE HOW MANY SUSPECTS I KNOW THEY'VE DONE YOURS. PURCHASING HR FINISHING UP THIS WEEK THREE AND THAT THAT MEETING WAS WHAT TWO WEEKS AGO SO THEY'RE MOVING PRETTY PRETTY QUICK, AND WE WOULD LIKE TO GET THEM ALL DONE BEFORE THE END OF THE MONTH. SO WE WE'VE HAD ASSISTANCE SINCE 2018 YOUR KNOWLEDGE THERE'S JUST BEEN WE HAVE DIFFERENT SYSTEMS SO IT WAS FOR EVERYTHING WAS MERGED INTO TO BLUNT. I'M TRYING TO. IT'S NOT LIKE IT SHOULD BE DONE AT WORK OR HAVING THIRD PARTIES DOING WORK. IT'S JUST LIKE IT'S JUST NOT THE WAY TO DESIGN YOU SHOULD BE ABLE TO LITERALLY GO IN THERE AND CLICK ON CERTAIN BUTTONS AND EVALUATING WHAT YOU WANT TO EVALUATE FROM ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE, SO RECONCILING THINGS WHICH NOT RECONCILED. ALL THOSE THINGS ARE WHAT THAT SYSTEMS FOR. WE JUST DON'T HAVE THAT COMMENTS. WE CAN DO THAT. BUT WE'RE MOVING FURTHER DOWN THAT ROAD. ONE MORE THING THAT MR. AND MR BROWN HAS ALLOWED US TO DO IS WE'VE HIRED PEOPLE TO JUST ENTER IN THOSE ITEMS THAT WOULD BE COMING INTO FINANCE. AND SO NOW THE ACCOUNTANTS CAN ACTUALLY REVIEW WHAT'S GOING ON AND ANALYZE IT AND TURNED IT AROUND VERSUS ENTERING IT IN BECAUSE AGAIN WE HAVE FOUR DIFFERENT FOUR DIFFERENT DEPARTMENTS. PROBABLY 12 PEOPLE OUT THERE BRINGING HIM HIM IN, UM, DEPOSITS THAT ONLY THREE OR FOUR PEOPLE ARE ENTERING THAT IN SO JUST THE MASSIVE NUMBER OF DEPOSITS THAT WE WOULD HAVE TO REENTER. WE'VE ACTUALLY GOT PEOPLE ENTERING THOSE IN. SO NOW WE'VE GOT STAFF WHO CAN DO THE ANALYSIS, SO THEY'RE DOING THE RECORD. THEY'RE DOING A RECONCILIATION ON ACCOUNTS AS WE SPEAK, OR EVEN WHEN WE STARTED TO BRING IN THE TEMPORARY STAT. NOW THAT'S THAT CAN BE DONE. BECAUSE THIS CALLS FROM THE CITY AND ADDITIONAL LETTING NOT YET, BUT I CAN'T I'M ANTICIPATING IT WILL ONLY ACTIVATE SOME MODULES BED THAT WE DON'T HAVE ACTIVATED RIGHT NOW. BUT I WOULD SAY THAT THAT SHOULD BE A PART OF ONE THERE. MM HMM. IS YOUR FINANCIAL IF YOUR INTERNAL CONTROLS ARE SOUND AND YOUR FINANCIAL SYSTEM IS NOT OPERATING AT LIKE IT SHOULD.

WHAT ARE WE HERE FOR? WE DON'T HAVE TRANSPARENCY. WE DON'T HAVE ACCOUNTABILITY. THERE'S NO INSTABILITIES, PHYSICALLY SPEAKING SO THOSE THAT THAT'S THE IMPORTANCE OF COMMUNITY.

LET'S GET THIS THING STRAIGHTENED UP. GET IT RIGHT BELONGS AND SO WILL IT COST MORE EXPECTED TO BUT WE ARE NOT IN THE BUSINESS LOOKING FOR THEIR NEXT PRODUCT. WE'RE LOOKING AT WHAT'S BEST FOR THE CITY OF DUNCAN, BUT WE MADE THAT CLEAR DURING THE CALL ALREADY PURCHASED PURCHASED. IN FACT, I THINK THE TRAIN WAS ALREADY PURCHASED THAT WE'RE TALKING ABOUT RIGHT NOW, SO WE HAVEN'T RELATED CURRENT COST. AND EVEN THE ASSESSMENTS THAT WE JUST

[00:40:01]

THEY PROVIDED US WE ASKED FOR NOW WE'RE ASKING FOR A FEW MORE THINGS. WE WANT ASSESSMENTS FIRST TO FIND OUT WHERE WE'RE AT WHERE OUR WEAKNESSES ARE FROM THE FINANCIAL SOFTWARE STANDPOINT. THAT ASSESSMENT GIVES US A BETTER PICTURE OF THE PATH FORWARD AS FAR AS WHETHER WE'RE GOING TO ADD NEW MODULES OR WHETHER WE DON'T NEED TO WORRY ABOUT THAT. THERE'S SOMETHING ELSE IN THE COMMITTEE. BUT WE DEFINITELY DON'T WANT DISPARATE SYSTEMS THAT DON'T INTERFACE LIKE THEY SHOULD. WE DON'T WANT TO HAVE THE STUFF COME IN AND HAVE STAFFED AROUND AND RETOOL IT BEFORE WE CAN USE IT OR SEND IT OFF THE THIRD PARTY. WE WANT THE STUFF COMING THE FIRST TIME FROM THOSE TOUCH POINTS TO WHERE IT GOES RIGHT INTO THE TO THE SYSTEM WHERE WE CAN AUDIT IT FROM A FROM AN AUDITING STANDPOINT OR EVALUATED FROM ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE. AND WE'RE NOT TO THAT POINT YET. WE'RE GETTING CLOSER. THANK YOU, MR TANNER.

YOU ANSWERED MY QUESTION. REGARDING THE ADDITIONAL CALLS. YOU THINK ABOUT ADDITIONAL MODULES LATER ON, POSSIBLY COULD VERY WELL BE. AND WE DON'T HAVE A FUNDING SOURCE. OBVIOUSLY WE'LL GO TO COUNCIL AND ASKED FOR CONSIDERATION ON THEIR OPTIONS. I WOULD THINK THAT IT'S TOO EARLY TO SAY HOW MUCH THAT'S GOING TO BE. AT THIS STAGE. LAST TIME YOU SAID THAT WE HAVE NOT HEADED IN A LARGE INTERNAL OF STAFF. RECENTLY. BEAUTIFUL. THIS QUESTION REALLY MIGHT GO MORE PORTS WILL SEE MANAGER. UM, BUT THE HARDEST MANAGEMENT WERE USING THEIR GOVERNMENT. WE'RE USING MY GUY. WHY. REALLY WELL, THEY'RE VERY SIMILAR, SURE BOUGHT INTEGRAL. WE ARE USING MICHAEL MICHAEL DOES NOT INTEGRATE WITH TYLER. THERE'S NO INTEGRATION. AND THEIR SOLUTION FOR THEIR CREDIT CARD. SOLUTION DOES NOT EVEN INTEGRATE WITH WELLS FARGO. SO WE'RE HAVING TO DUPLICATE ALL THAT INFORMATION THAT'S OVER THERE. WITH A DOUBLE AGAIN IN THE FINANCE DEPARTMENT SO THAT WE CAN BECAUSE IT DOESN'T INTEGRATE. GENERATING HERE. YOU ENTER IT IN HERE.

ENTER GOVE HASN'T INTEGRATION DIRECTLY INTO THAILAND UNITS. ONCE IT'S ENTERED INTO INTER CLUB THAT INFORMATION FLOWS FOR THE G L BABY. IT'S AUTOMATICALLY INTERFACES. INTER GODDESS ONLY.

INTERGOVERNMENTAL BY TITLE, CORRECT MONITORING THE GENERAL LEGEND. THIS FLOW OF MENTION WAS ANALYZING THAT. FINANCES I AM ACCOUNTANT, SO THEY'RE IN THERE. RIGHT. IT WAS THAT. IN A NUTSHELL. ON TRACK TIGHTNESS. INTERNAL CONTROLS WERE TRYING TO GET THE SYSTEM WORKING LIKE IT'S SUPPOSED TO AND GET IT SET UP WITH THE STAFF BEING STABILIZED LIKE IT IS, THERE'S A LOT OF THE TUNNEL, BUT THERE'S JUST A LOT OF THINGS HAPPEN AS YOU HEARD HERE TODAY, AND IT JUST DOESN'T

[00:45:03]

[3.D. Audit search firm evaluation of 2023 Audit.]

AND THAT'S ABOUT IT. SO AS A RESULT OF THAT WE ALSO HAVE SOME BLANK FORMS THAT YOU WOULD LIKE TO EVALUATE THE FIRM'S YOURSELF. 25 FOR YOU TO DO THAT. WHAT? I'M TRYING TO HELP YOU DO THAT? THAT'S REALLY A STASH BREAKING DO YOU ACCEPT THE STATUE SHRINKING. MOVE FORWARD OR YOU CAN. BUT THE FIRM THAT WAS RANKED THE HIGHEST PATILLO BROWN AND HILL OUT OF WACO, TEXAS. AND I WAS TELLING MR BALL WENT OUT DONE RQ FOR AUDIT SERVICES FOUR TIMES IN MY CAREER. PLACES AND ALL FOUR TIMES UNDERSTAND? DID THE SAME THING. AND I WAITED AND ALL FOUR TIMES BROWN, YOU KNOW WAS THE TOP RESPONDENTS RANKED BY THEIR STAFF, WHEREVER I WAS AT AND THERE ARE A LOT OF REASONS FOR THAT, BUT I CAN POINT TO THEM IN THE IN THE HEART OF THE PATELLA BROWN PILL SUBMITTED THEY HAD 482 STAFF HOURS OR SOMETHING LIKE IT FOR 62 STAFF HOURS. 420 WHEN I WAS WHEN I WAS IN THE CITY OF DAYTON THAT REALLY RESONATED WITH THE STAFF BECAUSE THAT WAS AN APPROPRIATE NUMBER OF HOURS, AND THEN WE WEREN'T GONNA BE OVERCHARGED. AND SO THEY

[00:50:01]

AND SO I WANT TO MAKE SURE THAT YOU KNOW THAT, UH, GOING FORWARD ALL CONTRACTS THAT THE CITY OF DUNCANVILLE WILL HAVE STATED DELIVERABLES AND THEY'LL HAVE A STATE OF TIME. SO THAT DOES TWO THINGS IT DOES IT. MAKE SURE THAT THERE'S NO QUESTIONS ABOUT WHATEVER YOU'RE DOING. YOU'RE GONNA GET THOSE EXPECTATIONS MET WHETHER TO THE SCOPE OF WORK. THERE'S ALSO A TIMELINE FOR THAT TO BE ACCOMPLISHED. HAD AND THOSE ARE JUST BEST PRACTICES. MUSIC CONTRACT. AND SO, UM, THIS CONTRACT WILL HAVE THE SAME. WE'LL HAVE TIME ON IT. WHOEVER YOU SELECT HERE TODAY. WE'LL HAVE A TIMELINE STATED DELIVERABLES TO MEET THAT. MENTIONED THE FACT THAT ALL EYES FROM THE PARTNER ACROSS THE BOARD AS OURS AND WORK TO BE PERFORMED FOR THIS UNTIL BROWN AND TILT. THE BOTTOM LINE IS ON THIS. WE'VE BEEN LOOKING AT THESE VARIOUS CONFIRMS THAT RESPONDED. BUT WHAT WE DID NOTIFY OUR DID RECOGNIZE THIS PVH FIRM ACTUALLY HAD ALL PEOPLE ACROSS THE BOARD THAT WAS GOING TO WORK ON THIS PROJECT. HAVE ALL EYES ON AN ACTUAL HOURS WHERE THEY'RE GOING TO LOOK AT THE WORK PRODUCTS AND YOU GOT NOT ONLY THE FIELD WORKERS, BUT YOU'VE GOT THE PARTNERS AND ASSOCIATES ONE. HAVE YOU ALSO PARTICIPATING IN THAT? THAT WAS THE ONLY ONE THAT WAS CLEARLY THE DELINEATED. IN THE AS COMPARED TO THE OTHERS. SOME OF THEM JUST KIND OF BUNCHED FROM PEOPLE TOGETHER AND SAID, WELL, 50 HOURS HERE ANY HOURS HERE, BUT THEY HAD OTHER PEOPLE. YOU DON'T KNOW WHO'S TALKING. WHO'S NOT WHO'S LOOKING HERE. YOU CLEARLY KNOW WHO'S GOING TO BE A PART OF THAT PROCESS IN ITS EVERYBODY. THAT'S PART OF THIS WAS FROM THE PARTNER OVER YOU'LL SEE IT IN THERE IN YOUR PRESENTATION. UH, A LOT OF THE MORE EYES ON IT, THE BETTER AND I THINK THAT'S WHAT WE WANT TO SEE FROM A STAFF STANDPOINT. I DON'T WANT THEM TO BE AFRAID IN THE VACUUM, AND I DON'T THINK THAT'S THE CASE WITH THIS ONE COMPANY. SO THAT THAT KIND OF WENT THROUGH THAT ON FRIDAY. IT JUST RESONATED WITH EVERYONE IN THE ROOM AND WE WENT THROUGH ALL THE FIRMS. THERE WAS ANOTHER ONE WAS CLOSED. I DON'T REMEMBER THE NAME OF THE FIRM IS CLOSE. FOR US. HERE WITH THE PEN WAS CLOSED THEIR PROBLEM WITH WITH JAPAN WE SAW THEY HAD 800 HOURS HAS TO IT AND THEN SO YOU KNOW YOU COULD. THAT COULD BE A RESULT IN A HARD COST. WITH THIS TWO STEP PROCESS. WE ONLY GET TO ASK TOUGH ONE OF THE TOP RATED FIRM TO PRICE. AND SO WE HAVE TO LOOK AT THAT AS WELL. BUT THEY ALSO WENT 3 50 IS WHAT THEY PROPOSED TIMELINE NUMBER OF HOURS BILLABLE 50 IS AWFUL LOW THAT DRAW YOUR ATTENTION. AND IF YOU LOOK AT SOME OF THESE OTHERS THAT ACTUALLY THEY DIDN'T WORK FOR IN THE HOURS THAT WERE BUILT. THEY WENT UP AS HIGH AS 800. I DON'T KNOW WHAT THE ORIGINAL PROPOSAL WAS. KIND OF MAKES US WONDER WHY YOU JUST SAY 3 50. MOST JUST A VERY FEW CLIENTS HAD THAT 3 50, MOST OF THEM WENT WELL WITH THEM. WHEN YOU WOULD GO THROUGH AND ANALYZED THE ENTITIES THAT THEY ACTUALLY AUDITED. THE PAST. THOSE HOURS WERE VERY HIGH COMPARED TO WHAT THEY SUBMITTED HERE, SO IT WAS KIND OF LIKE SO IT'S ALL LOW BUT LOW PRICE AND THEN THERE WAS A HIGH ONE HAND IS WHAT WE THOUGHT. I THOUGHT SOLD. IT DIDN'T DIDN'T GIVE YOU AN ESTIMATE OF THE TOTAL COST OF THE BARBECUE. YOU CANNOT ASK FOR A PRICE REQUEST FOR QUALIFICATIONS ONLY ONLY ASKED FOR THEIR QUALIFICATIONS, TWO STEP PROCESS IN THE STATE EXECUTIVE. HANDLE THE TEXAS GOVERNMENT CODE 22 54 PROFESSIONAL SERVICES PROCUREMENT. SO THAT TWO STEP PROCESS WE ONLY ASK FOR THE QUALIFICATIONS FIRST AND HOW THEY'RE GOING TO MEET OUR STATED THE LIVERPOOL'S OUR OBJECTIVES, OUR SCOPE OF WORK. AND SO THEY MAKE THAT PRESENTATION AND THEN FROM THE RANKING. WE'RE ONLY ALLOWED UNDER STATE LAW TO ASK THE TOP RATE FOR A PRICE, AND THEN WE CAN'T GET TO A NEGOTIATED PRICE WITH THAT FIRM AND WE HAVE TO CEASE ALL OPERATIONS CINEMA LETTER AND WE'RE NO LONGER CAN BEGIN COMMUNICATION WITH YOU ANY LONGER AND THEN WE'LL GO TO THE SECOND RING FIRM AND ASKED THEM TO PRICE PRINTED ALREADY GOT A LOT I'VE NEVER EXPERIENCED IN THE PAST THE SECOND MY CAREER, SO. WE USUALLY COME TO AGREEMENT ON THE FIRST ONE. NOW, WILL YOU? WOULD YOU ASK FOR AN ESTIMATED COST FOR EACH YEAR OR ALL OF THEM TOGETHER? WE WOULD ASK FOR AN ESTIMATE WHEN WE DO AN ACTUAL CONTRACT WITH THEM. NORMALLY WITH THE CITY WANTS TO PLAN OUT WE WOULD ASK FOR A CAUSE THEY'RE NOT GONNA THEY'RE GONNA THEY'RE

[00:55:02]

I'VE NEVER SEEN HIM DO BUILD BEYOND THREE YEARS BECAUSE YOU KNOW THE MARKET. NOT NOT A PROFESSIONAL FIRM LIKE THAT. YOU'RE JUST NOT GONNA NAIL IT DOWN THAT CLOSE TO THE NEXT STEP. AND SO ONCE YOU ASKED FOR ESTIMATE OF THE COST, YES. QUALIFICATIONS YES. OKAY WHO WOULD DETERMINE IF THAT COST IS REASON? THE CITY STAFF WOULD LOOK AT THAT COST AND THEY WOULD BRING THAT TO CITY COUNCIL. I WANT TO SEE LOOKING AT WHEN THEY DETERMINE IF THAT'S CAUSES REASONABLE PAST PASSWORD HERE. UM YOU KNOW WHAT'S BEEN DONE IN THE PREVIOUS EXPERIENCES IN OUR COLLECTIVE EXPERIENCES. WHAT THAT COST IS WOULD YOU ALSO COMPARE THAT CALLS BASED ON THE COMPETITIVE AS WELL. WOULD THAT BE A POSSIBLE WITH THEIR COMPETITORS. JUST MARKET GENERAL WITH THOSE COMPANIES. WELL WE WOULDN'T KNOW THAT INFORMATION BECAUSE WE WOULD KNOW THAT FROM OUR PAST EXPERIENCES, BUT WE'RE NOT THAT ASKED. YOU KNOW ALL THOSE FIRMS THEIR COSTS AT THIS TIME. JUST ASK THE FIRST THE TOP THREE. THE STAFF THAT'S GOING TO BE DOING THIS EVALUATION MYSELF.

DIANE. THE KNEES AND DENNIS AROUND THAT COMMITTEE SEES NOT. CITIZENS NEED TO SAY WHAT THEIR NAMES ARE OKAY? SO I'M ON THE COMMITTEE. I'M SORRY. I DIDN'T KNEW THAT. UH I'M ALSO BROCK ON THE CHIEF CRIMINALS ARE HERE. DIANA MENSCHEL IS THE PURCHASING AGENT FOR THE CITY OF BILL DENISE. YEAH. ALWAYS GOT HER. DENISE SMALL WITH AND THE INTER, UH DIRECTOR OF FINANCE AND THE NIECES. RIGHT THANK YOU. TEAM WILL GET TOGETHER AND DECIDED THIS COST IS REASONABLE. RIGHT? I WOULD ASK FOR THAT CAUSE AND WE WERE GONNA ASK FOR THAT, CAUSE WE'RE GOING TO ASK FOR MULTIPLE YEARS THEY MAY SEND ASPIRE. THEY MADE THREE. I DON'T KNOW IF THAT WAS IN MY PREVIOUS PERIODS. THEY DIDN'T WANT TO GO BEYOND THREE OF THE MARKET. AND WE UNDERSTOOD THAT. BECAUSE MY QUESTION WAS GOING TO COME FROM ANY OF YOU BECAUSE YOU'VE BEEN THE LONGEST TENURED ON THIS.

COMMITTEE. AND I HAVEN'T BEEN HERE AS WELL INVOLVED WITH THIS PROCESS. NO WE KNOW THEY GET THIS FAR. THE TIME TO THEM. AND MY OTHER QUESTION. I THINK WE SHOULD BE A PART OF THAT. I THINK WE SHOULD IT'S ALL COMMITTEE AND I AGREE WITH THAT. YES. AND I THINK YOU SHOULD TOO.

OKAY GREAT. UM YOU KNOW WHAT WE'LL DO IS MAKE INITIAL ASSESSMENT AND BRING IT BACK. IS THAT THE RIGHT POINT? I WAS JUST GONNA SAY EVERYTHING THAT THE STAFF DOES REGARDING THE AUDITS, WHETHER FINISH STAGE OF IT. GOTTA BE BETTER THROUGH THIS BEFORE THE COUNCIL WERE JUST FACILITATING DOING OKAY. THAT'S WHY WE SAID WE DID SOME EVALUATIONS, BUT WE ALSO HAVE A CHANCE WE HAD TO LOOK THROUGH THEM ANYTHING ANYTHING? REGARDING THE AUDIT IS GOING TO PASS THROUGH THIS BODY BEFORE IT GOES TO THE COUNCIL. BASED ON THIS RECOMMENDATION, I'M SURE AS A GERMAN SO THEN ONE MON EXPRESS ONE CONCERN. I HAVE TO GET GETTING THIS LAST AUDIT DONE.

THE FIRST THING IS, COMPANIES CAN ASK FOR IT. LET ME HAVE YOUR 2023 EXACTLY. YOU ASKED FOR IT, SO UM. OTHERS SAY PATILLO, BROWN AND HILL. IF YOUR AGREEMENT WITH THAT THAT SELECTION IS THAT FIRM THEY YOU CAN LOOK THROUGH THE HISTORY OF ALL THE CITIES THEY'VE WORKED WITH. WORKED FOR A LOT OF CITIES, AND I DON'T KNOW THE STRUGGLE OF ALL THOSE THINGS, BUT I DO KNOW EXPERIENCE WITH THEIR STAFF. AND THE OUTCOME OF THAT THE YEARS I'VE BEEN AROUND IN THOSE CITIES WHERE I WAS AT IT WAS REALLY POSITIVE. ACTUALLY THEY DID CITY IN DUNCANVILLE BACK IN 2017 RIGHT THERE FROM THE CITY, AND THAT THAT'S HELPFUL AS WELL. CAN I ASK YOU A QUESTION? SO IN THE PAST WAS DID WE ASK FOR MOST? FOR YEARS, I WAS ABLE TO FIND THAT ANYWHERE, MOSTLY YEARS OF PRICING. YES, WE DID WORK. RIGHT? SO NEW OVEN FIRST COMES IN. HOW MUCH OF. WHAT WENT ON IN THE YEARS, PART OF THEM COMING ON BOARD. ARE THEY INVOLVED IN JUST 2020 WITH THAT STUFF. MHM GO AHEAD, DO IT. OKAY, SO THE, UM THE PREVIOUS THE CURRENT AUDIT FIRM. THEY'RE GOING TO DO

[01:00:07]

IT'S NOT THAT THEY'RE TAKING HIS WORD FOR IT. SO THAT'S JUST ONE OF THE THINGS THAT THE C P A IS ALWAYS. BECAUSE OF THE TOP OF THANK YOU. YES. OH, DID MCCONE GET OPPORTUNITY TO BE LIKE THEY DID, RIGHT? YES THEY DID. THEY CLIMB POSTED OUT FOR EVERYONE. THEY DECLINED. WE'VE HAD THEM FOR THEIR OPTION OPTION OF THAT THIS LAST YEAR WAS ONE OF THOSE. I DON'T KNOW IF IT WAS THE LAST OPTION OF THE FIRST OPTION. AND IT'S NOTHING WRONG WITH GETTING A NEW SET OF EYES ON IT, AND IT WAS. THAT'S ANOTHER THING WE LOOKED AT IN THIS PROCESS. LOOK AT IT. THEY CALL IT TURNOVER.

WITNESS STAFF DECIDES AFTER FIVE YEARS AND GET A NEW ARM FROM WHAT THEY THOUGHT THEY HAD A PROBLEM. STAYING AT STANDARD STANDARD. SO NOW CAN YOU GIVE ME SOME KIND OF FEEL FOR EXACTLY OUR INVOLVEMENT YOU'RE GONNA DO DO LOOK AT THESE ESTIMATES AND THEN BRING IT BACK TO THE AUDIT COMMITTEE. IS THAT CORRECT? YES, I BELIEVE. I HEARD, UH, DETERMINED SLAVES. THAT'S WHAT DO YOU WANT? HOW SOON WE WERE LOOKING AT THIS. HE ASKED THEM TO BE READY AS SOON AS THE COMMITTEE'S OVER WITH PROVIDES THE PRICE. I JUST WANT TO SAY I JUST NOTICED TODAY. UM YOU GET ALL THIS WITHIN THE LAST COUPLE OF DAYS. SUCH SEPTEMBER 15TH REALLY DIDN'T I'M GLAD YOU RECOGNIZE THAT EFFORT. I'VE GOT AN AWFUL LOT FEEL LIKE I'M AN OLD TIMER HERE BECAUSE I'VE TOUCHED SO MUCH, BUT YOU KNOW, IT REALLY HAS BEEN EYE OPENING ABOUT THE THINGS THAT WE'RE ABLE TO ACCOMPLISH. AND I FEEL GOOD ABOUT GOING FORWARD. I CAN ASSURE YOU THAT EVERY SINGLE PURCHASE THAT THE CITY OF SEVILLE UH, VERY MY TENURE HERE WILL HAVE THE RIGHT PAPERWORK WITH YOU. LIKE MR I KNOW WHEN YOU START WORKING PRODUCTIVE, YES. JOANNE, SEVENTH 17 LIKE TWO MONTHS AGO. BETTER HIM. HE IS COMING TO A HEAD. THANK YOU. I REALLY APPRECIATE, UM CHIEF BROWN. REALLY INSTRUMENTAL IN HELPING US GET WHAT WE NEED TO GO AND I DON'T WANT TO TALK TO HIM OFTEN. HIS SISTER GREAT RESOURCE. I APPRECIATE THAT. IT HELPS ME AND GETTING THE JOB DONE. THE CITY APARTMENT. SO DEAD. I TALKED TO HIM ON TIME AS WELL. BECAUSE EVERY CITY HAS UNIVERSITIES AND THINGS THAT GO. WHY I NEED SOMEONE TO BE ABLE TO WITH THAT ACCOMPLISHED. HAVE AN OPEN DOOR IS A GREAT THING FOR SOMEONE THAT'S IN THE PURCHASE. YOU WANT TO GO THROUGH AND EVALUATE THOSE? DID YOU FEEL GOOD ABOUT IT? AND THEY HAVE THE RECOMMENDED STATION. IN YOUR PACKAGE, BELIZE RECOMMENDATION OF DRINKING AND THEN YOU ALSO HAVE A BLANK SHEET IF YOU WANTED TO WRITE THEM YOURSELF, FEEL PRETTY CONFIDENT. WE GUARANTEE HOW ABOUT YOU, GREEN? OKAY, OKAY, OKAY. SO UM, I'LL GO WITH OKAY. KNOW WHEN THINGS I WOULD LIKE TO SUGGEST THAT WHEN YOU'RE LOOKING AT PROPOSALS, WE SAW SOME THINGS AND ALL THE PROPOSALS THAT WE WILL MIGHT BE WELL FITTED, PUT INTO WHOEVER GETS THE CONTRACT. AH, SO. UNDERSTAND WE ARE GOING TO TAKE AN ADDRESS THOSE THINGS AS WELL. SO THE CITY GETS THE MAXIMUM. VALUE FOR THE CONTRACT THAT THEY HAVE. IT WAS ESPECIALLY. I WAS TALKING ABOUT THE TRAINING FOR THE STAFF. SOME OF THE OTHER PROPOSALS THAT THE TRAINING WE WANT TO HIGHLIGHT THAT BECAUSE WE FEEL LIKE THIS IMPORTANT QUESTION FOR THE CHAIRMAN. SO FOR THE RECORD, WE HAVE ESTABLISHED THAT THERE'S BENEFIT A. UNANIMOUS CONSENSUS, SAID. RECOMMENDATION. PERFECT. YES, SIR. I WAS GOING TO SAY THAT, SO

[01:05:18]

HAVING COUNCIL SAYS YES. THIS IS A FIRM WE'RE GONNA SELECT OFFICIALLY. QUESTION DOES NOT.

FOUR COUNCIL NEEDS TO APPROVE YOUR DECISION HERE TODAY. YES SO THEN WE'LL GET THE PRICING SO HAPPENED REALLY QUICK AFTER THAT, BUT IS THERE ANYTHING ELSE THAT YOU ALL NEED FROM US REGARDING THIS PROCESS THAT YOU FEEL LIKE WE COULD HAVE DONE? ARE THERE ANY ADDITIONAL QUESTIONS THAT STAFF. ADDITIONAL QUESTIONS AT THIS TIME. THAT'S IT. CALLS ME ADJOURNED. WELCOME.

* This transcript was compiled from uncorrected Closed Captioning.